Purchasing Agent II

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6/30/2024 (8:00 PM EDT)

24-03627

Purchasing Agent II

Pay Grade 15

Salary

$3,733.60 - $5,600.40 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

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Hiring Agency

Education & Labor Cabinet | Office of the Secretary

Location

500 Mero Street

Frankfort, KY 40601 USA

Description

The Education and Labor Cabinet's mission is to educate, prepare and train Kentucky's current and future workforces. Our goal is to create and make continuous improvements to an education and workforce system that prepares Kentuckians for the 21st century workforce, while helping businesses find the skilled workers they need to compete and create jobs in the Commonwealth.

The cabinet is seeking to fill a Purchasing Agent II position located within the Office of Administrative Services, Division of Fiscal Management, Procurement Branch, Contract Management and Professional Services Section.

Job duties include:

• Creates complex Personal Service Contracts (PSC) for professional services to include the Request for Proposals (RFP), competitive negotiation, strategic planning, and award processes.

• Creates complex Requisitions (RQS) for technical, non-professional services that exceed the assigned Small Purchase Authority (SPA) for approval by the Finance and Administration Cabinet; assists with the Evaluation (EV), negotiation processes of proposals.

• Monitors all purchases for conformance with the Model Procurement Code (KRS 45A); provides technical assistance to procurement staff engaged in the administration of purchasing regulations.

• Establishes and monitors professional contracts, memorandum of agreements, and personal service contracts (PSCs) in accordance with KRS45A.

• Uses the statewide accounting and procurement system develops and issues request for proposals (RFPs) to advertise and request vendors to submit proposals, through execution of contract and/or award.

• Creates requisitions (RQS) to request proposals for complex non-professional services that exceed the agency's small purchase authority.

• Interprets, implements, and enforces state purchasing regulations.

• Develops and leads committee to evaluate vendor solicitation responses by reviewing, analyzing, and ranking against all other responses.

• Reviews the work of other purchasing staff and works with vendors, other agencies' purchasing staff and offer purchasing advice.

• Is responsible for gathering reviewing, developing, and maintaining highly sensitive and often technical information, records, and reports.

• Obtains management and legal services involvement as necessary.

• Researches variances in contract budget versus year end spend and make recommendations for future contract amounts based on results.

• Serves as liaison between Executive Staff and other offices, agencies, departments, and organizations with respect to procurement issues.

• Researches, reviews, interprets and maintains an advanced knowledge of federal and state statutes and regulations, grant requirements, and procurement policies and procedures and advise management of any changes and/or implication of proposed legislative changes, and make recommendations to remain in compliance.

• Provides strategic planning for long term planning and coordinating of future procurement needs.

Preferred skills:

• Excellent communication, problem-solving, and analytical skills

• Works well in a flexible, fast-paced environment.

• Ability to work within a team as well as independently

• Excellent interpersonal skills

• Previous eMARS experience is a plus.

The Education and Labor Cabinet (ELC) participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. ELC will only use E-Verify once you have accepted a job offer and completed the Form I-9.

This position will have access to confidential and sensitive information. The successful candidate will be required to ensure the safeguarding and security of all confidential and sensitive information and will be required to complete trainings, sign acknowledgements, follow all policies and adhere to all statutes and requirements pertaining to the safeguarding and security of confidential and sensitive information while employed and after employment ends.

For more information on E-Verify, or if you believe that ELC has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at 999-897-7781 or https://www.e-verify.gov/

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Five years of purchasing experience.

Substitute EDUCATION for EXPERIENCE: NONE

Substitute EXPERIENCE for EDUCATION: Additional experience in purchasing, administrative, accounting, procurement or a related field will substitute for the required education on a year-for-year basis. Certification as a Certified Professional Public Buyer (CPPB) from the Universal Public Certification Council will substitute for one year of the required education. Certification as a NIGP Certified Procurement Professional (NIGP-CPP), or Certification as a Certified Public Procurement Officer (CPPO) from the Universal Public Certification Council, or Certification as a Certified Grants Management Specialist (CGMS) from the National Grants Management Association will substitute for two years of the required education.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Allyson May at Allyson.May@ky.gov.

An Equal Opportunity Employer M/F/D