Purchasing Agent I

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6/27/2024 (8:00 PM EDT)

24-03459

Purchasing Agent I

Pay Grade 14

Salary

$50,977.20 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

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Hiring Agency

Justice & Public Safety Cabinet | Dept of Criminal Justice Training

Location

Department of Criminal Justice Training

4449 Kit Carson Drive

Richmond, KY 40475 USA

Description

The Department of Criminal Justice Training (DOCJT) located in Richmond, is Kentucky's state-of-the-art facility providing basic and advanced training for law enforcement officers and telecommunicators across the commonwealth. As we continue to grow and expand our operations, we are seeking a highly skilled and motivated individual to join our dynamic procurement team.

By joining our team as a Purchasing Agent I, you'll have the opportunity to issue solicitations and award contracts for goods and services needed to support the agency's training mission. The ideal candidate shall have working knowledge of procurement policies, and have excellent written and verbal communication skills to provide to both our internal staff and vendors.

Responsibilities and Duties:

• Assists with the establishment of personal service contracts for professional services to include requests for proposals (RFP), competitive negotiation, and award processes and/or complex requisitions for technical non-professional services that exceed the agency's assigned Small Purchase Authority approved by the Finance & Administration Cabinet; Assists with the evaluation and negotiation processes of proposals.

• Responsible for the location and purchase of goods and services of considerable value in the most cost- effective, economical method available. Provides accurate information to DOCJT staff concerning procurement guidelines and policies. Reviews agency procurement policies and makes recommendations for changes when appropriate.

• Establishes agency accounts with vendors. Ensures all documents are accurately and completely processed per state, finance, and department rules and regulations. Provide procurement invoices and monthly Pro-card documentation to the Business Operations Branch so payments can be made in a timely manner.

• Responsible for gathering, reviewing, developing, preparing, checking, and maintaining technical and highly sensitive records and reports.

• Assist with other duties as needed and perform functions in various areas of the branch as required.

Preferred Knowledge, Skills and Abilities:

• Knowledge of state government procurement including KRS 45A and Finance Cabinet policies; experience with procurement documents in eMars.

• Ability to prepare requests for proposals (RFP) in compliance with Model Procurement Code.

• Detail-oriented and well-organized; ability to work well under pressure with time sensitive matters.

• Analytical skills to review specifications and contract terms and conditions.

• Critical thinking skills necessary to independently research issues and propose possible solutions.

• Excellent written and verbal communication skills that includes, providing prompt feedback to customers and being helpful, professional, assertive, and friendly.

Additional / Supplemental Information:

• Maintain a valid driver's license.

• Frequently communicate in person or by other means of technology.

• Spend a major portion of time using a computer.

• Work overtime or alternate work schedules

• Travel required (state vehicle provided).

DOCJT offers great EMPLOYEE benefits package, including:

• A 37.5-hour work week.

• Paid Time Off (Sick & Vacation) + Paid Holidays.

• Overtime/Compensatory Time.

• Affordable health Insurance w/ optional health reimbursement account.

• Free life insurance.

• Retirement, if not previously retired through the Kentucky Retirement System.

• Wellness Incentives Program.

• Training/Career Development Opportunities.

• Optional Deferred Compensation program (401K).

• Lots of employee discounts on electronics, health & wellness, retail, travel, events, entertainment, services and education.

A background check is required. Final job offer is contingent upon successful completion of background investigation.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Four years of purchasing experience.

Substitute EDUCATION for EXPERIENCE: NONE

Substitute EXPERIENCE for EDUCATION: Additional experience in purchasing, administrative, accounting, procurement or a related field will substitute for the required college on a year-for-year basis. Certification as a Certified Professional Public Buyer (CPPB) from the Universal Public Certification Council will substitute for one year of the required education. Certification as a NIGP Certified Procurement Professional (NIGP-CPP), or Certification as a Certified Public Procurement Officer (CPPO) from the Universal Public Certification Council, or Certification as a Certified Grants Management Specialist (CGMS) from the National Grants Management Association will substitute for two years of the required education.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title perform duties in an office setting.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Anna Hudgins at Anna.Hudgins@ky.gov or 859.622.8576.

An Equal Opportunity Employer M/F/D