Purchasing Agent Assistant

About KB Home

KB Home is one of the largest and most recognized homebuilders in the United States and has built over 650,000 quality homes in our more than 60-year history. Today, KB Home operates in 45 markets from coast to coast. What sets KB Home apart is the exceptional personalization we offer our homebuyers from those buying their first home to experienced buyers allowing them to make their home uniquely their own, at a price that fits their budget. As the leader in energy-efficient homebuilding, KB Home was the first builder to make every home it builds ENERGY STAR� certified, a standard of energy performance achieved by fewer than 10% of new homes in America, and has built more ENERGY STAR certified homes than any other builder. An energy-efficient KB home helps lower the cost of ownership and is designed to be healthier, more comfortable and better for the environment than new homes without certification. We build strong, personal relationships with our customers so they have a real partner in the homebuying process. As a result, we have the distinction of being the #1 customer-ranked national homebuilder in third-party buyer satisfaction surveys. Build your career with KB Home. Learn more.

JOB SUMMARY: Manage the day-to-day community level purchasing task, including the following: Bidding - accurately and thoroughly bid and contract communities so the best market costs are received, accurate budgets are reported and maintained. Contracting - ensure all contracts, job start and other purchasing items are accurate, thorough, completed and distributed by the scheduled due dates. Contract Maintenance - Work with VP Purchasing, PA's and NAPA as a team to process job starts, contract changes and late options to ensure accurate and on time paperwork and payment to trades. Interact with appropriate internal and external personnel to clearly and thoroughly communicate proper standards and expectations and respond to and resolve any concerns.

The Assistant PA is expected to review all contracts and/or change orders with the VP Purchasing before making them final and communicating to trade partners. The ultimate, decision-making authority lies with the VP of Purchasing.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Manage time to most effectively meet the department's goals each day. Meet deadlines with complete and accurate information. Minimizing the effect of unexpected interruptions on long term and daily tasks.

Bidding/Negotiating of New Communities:

• Create and Set-up new community to bid in the Buzzsaw Vendor Database. Send out Bid Invites via email to interested vendors; Create Spec Level & Scopes of work and coordinate plans.

• Research and respond to questions from bidders Via email and/or phone calls

• Pull bids from Bid program-KBolt, merge bids to include base and options into Job Cost Tracker

• Negotiate any contracts to include base and options with management directive.

• Coordinate with the NAPA to execute contracts.

Daily maintenance of active and closed communities:

• Respond to calls/emails from operation team regarding contracts, plans, misc. questions, etc.

• Respond to calls/emails from subcontractors regarding contracts and field concerns, etc.

• Prepare contract change requests for review and approval by VP of Purchasing and VP of Finance.

• Coordinate with Superintendents, Architects and Subcontractors the scheduling of model frame-walks and field meetings (as necessary).

• Oversee the KBTPO process, reset passwords and train trades how to navigate KBTPO

• Coordinate between the division, NAPA and trade partner on any questions that should arise regarding payment status, invoice aging, lien releases and insurance issues.

• Coordinate with trade partner to ensure we have proper documentation in place and signed MSA and scopes of works.

• Set up, maintain and protect all documents on Vendor Database Buzzsaw to include the latest plans, sub lists, community information and documentation, etc. Ensure accuracy, update as necessary and ensure everything is current.

Work with Internal Employees and External Subcontractors:

Internal:

• VP of Purchasing (daily) - communicate work progress and any outstanding issues.

• Options Manager (daily) - communicate work progress and any outstanding issues with new and active communities.

• Forward Planning (as needed) - coordinate plan changes from production to consultants on new and active communities.

• National Accounting and Purchasing Administration (daily) - provide support for all issues relating to subcontractor's contracts.

• Operations Department (daily) - provide support for any concerns regarding subcontractor, scopes and contracts.

External:

• Subcontractors (daily) - provide support regarding questions or concerns with contracts, scopes, production.

Other special assignments as may be needed.

EDUCATION/EXPERIENCE/MINIMUM REQUIREMENTS:

Education:

• High School Diploma or GED required. Accounting, Business and/or Construction Management degree is helpful but not necessary.

• If no secondary degree, a minimum of 3-5 years experience in a purchasing related position is required (3 years if same industry, 5 years if other).

Experience:

• Residential Construction knowledge or experience. Residential Purchasing and Contracting preferred.
• 3 to 5 years of General Office Organization, Contract Administration, Administrative Assistance experiences.

Knowledge, Skills & Abilities:

• Ability to maintain the highest Ethical behavior

• Self-motivated and able to work in a collectively responsible team environment.

• Ability to stay organized and manage priorities in an efficient manner.

• Possess strong negotiation skills and experience

• Proficient in using MS Word, MS Excel, MS Outlook {mandatory}, AS/400 experience preferred.

• Exceptional communication skills necessary, both written and verbal; detail oriented with good follow-up and follow-thru skills.

• Excellent people and problem solving skills required

Work Location:

• Position is located on-site at the KB Home Division office at 5795 W. Badura Ave, Suite 180, Las Vegas, NV 89118. #LI-onsite

Find out why KB Home is attracting and retaining the best employees! If you are interested and qualified, please apply now. KB Home provides above average compensation packages and earnings potential, full benefits, an outstanding 401K matching program, bonus plans and amazing promotional opportunities. KB Home is an equal opportunity employer committed to hiring a diverse work team. Diversity is important to KB Home!

KB Home and its affiliates do not accept unsolicited resumes from individual recruiters or third party recruiting agencies (collectively, "Recruiters") in response to job postings. If Recruiters nevertheless submit one or more unsolicited resumes to any employee at KB Home or its affiliates without a valid written agreement in place for recruiting services, such resumes will be deemed the sole property of KB Home and its affiliates. No fee will be owing or paid to Recruiters who submit unsolicited candidate resumes, in the event any such candidate is hired by KB Home or its affiliates as a result of the submittal, without a valid written agreement between the Recruiter and KB Home.