NON-EXEMPT The Purchasing Assistant performs a variety of general office and procurement functions which support the Procurement Services pillar of Supply Chain Management. Requires computer proficiency which includes data entry, document management, and data retrieval.
Performs all duties in a manner which promotes team concept and reflects the Sisters of Providence Mission and philosophy. Key Relationships: Reports to the Supervisor, Procurement Services (WA/OR/CA); Manager, Procurement Services (AK). QUALIFICATIONS:
The qualifications for the position are the minimum requirements needed to be successful in the position. The level of experience and expertise for the job is determined by the current amount of expertise in the unit/department. If training or experience is not required but would be desirable, it is listed as preferred however, persons without preferred background will be considered in the hiring process.
Education, Training Experience (includes licenses or certifications): High school graduate/GED equivalent required. 2-3 years general office experience required. Previous Supply Chain Management experience preferred. Knowledge, Skills Abilities:
Above average typing skills with strong background in keyboard data entry. Command of latest Microsoft Office applications and Windows operating system. Ability to work and communicate under stress in a busy environment.
Computer literate at a level necessary for assigned tasks. Plans and performs tasks correctly, in a timely and orderly manner, while meeting productivity goals. Understands the organizational structure of Providence Health Services.
Able to effectively problem-solve issues and tasks. *1. Greets visitors, directs phone calls to appropriate staff, answers customer questions, assists with vendor inquiries, furnishes information regarding the department, procedures, maintains the RepTrax kiosks, etc. *2. Assists with inputing purchase order data into the Materials Management Information System (MMIS) for procurement of equipment and supplies. *3.
Inputs receiving data into Materials Management Information System (MMIS). Assists in problem resolution regarding receiving and discrepancies with Accounting and other departments. *4. Assists in expediting all issues pertaining to acquisition, receiving, distribution and invoice reconciliation. *5. Processes all repairs and returns, and maintains the Return/Repair database. *6.
Files purchase orders, requisitions, contracts, and maintains files. *7. Becomes familiar with the FDA recall policy, life/safety codes and Safe Medical Device Act, Supply Chain Management contracts site, SharePoint sites, VHA/Novation MarketPlace Procure and MD Buylines. *8. Receives and distributes departmental mail and faxes. *9.
Calls and confirms standard purchase orders. *10. Maintains Purchase Orders relating to rental agreements, blanket orders, standing orders and price agreements. *11. Distributes incoming purchase requests to appropriate managers and buyers. 12.
Assists with projects and procurement tasks as needed or assigned (i.e. Item and Vendor Additions/Changes; product, services and/or data research).
Employment Type: Temporary