Purchasing Administrator

SUMMARY: This position is responsible for administrative oversight of the Food & Beverage procurement systems and related procurement activities for Gillette Stadium. The Purchasing Systems Administrator's responsibilities include but are not limited to developing and maintaining the integrity of the Inventory Management System to ensure accurate, efficient operation of the purchasing department, product transfers around the Stadium, coordination with internal teams regarding supply needs, assisting the Purchasing Manager with invoicing, product tracking, and other tasks to ensure the success of the purchasing department.

DUTIES AND RESPONSIBILITIES

• Responsible for building inventory items in the Inventory Management System, as well as ensuring proper flow of inventory items between systems for cost tracking and accurate POS sales tracking

• Ensure the purchasing and inventory management system is capable of sending orders electronically to vendors for order placement and Purchase Order tracking.

• Work with system provider and IT to maintain the system to include performing tests when upgrades or updates are implemented.

• Place and confirm orders on a daily basis and follow up with suppliers for delivery information on existing orders as needed.

• Ensure that all procured items meet the required quality standards, specifications and agreed upon pricing.

• Develop and maintain relationships with suppliers and vendors.

• Maintain supplier information in the supplier database, to include but not limited to purchasing agreements and related documentation, purchasing program information such as ricing, and specifications as established by department directors.

• Assist Purchasing Manager with invoice entry and payment, Heat Map and product tracking on event days

• Utilizing the inventory management system, gather and provide concise data to support inventory issue resolution

• Special Projects and assignments as business dictates

SUPERVISORY RESPONSIBILITIES

• This position has no supervisory responsibility

SKILLS AND QUALIFICATIONS

• HS Diploma or equivalent

• 2 years of professional work experience in a related Finance, Purchasing, or Warehouse position

• Knowledge of inventory and supply chain management, systems and processes to include FDA and customs to ensure compliance

• Quick to learn business operations, functions, and processes to provide guidance on operational improvements and/or system solutions to address them

• Proficient in computer skills including but not limited to Microsoft Office (specifically Excel), Email, Database Management

• Must be able to handle multiple projects simultaneously and prioritize appropriately

• Proven experience supporting, as an admin, vendor-provided applications

• Strong analysis skills, excellent verbal and written communication skills to be used to interact proficiently with all levels of management and staff

• Strong attention to detail and accuracy

• Must demonstrate discipline, self-reliance, dependability, and good judgment

PHYSICAL DEMANDS

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position may require long hours, extended periods of time on a computer, and walking long distances

WORK ENVIRONMENT

• The noise level in the work environment is usually moderate

• Fast paced office environment

CERTIFICATES, LICENSES, REGISTRATIONS

• None required

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

This company is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.