Johns Hopkins University Baltimore , MD 21203
Posted 3 weeks ago
Job Req ID: 113646
PULSE Lab Coordinator
The PULSE Lab is looking for a responsible PULSE Lab Coordinator to perform a variety of administrative and clerical tasks.
Specific Duties & Responsibilities
Provide support to the lab director and members
Assist in daily office needs
Manage general administrative activities
Make travel and meeting arrangements
Prepare reports
Maintain appropriate filing systems
Scheduling
Calendar scheduling
Invited talk scheduling
Event scheduling
Visitor meeting scheduling
Keeping track of hours committed to various activities
Send reminders
Document Preparation
Prepare administrative documents for grant submission (budget justification, animal welfare, IRB protocols)
Grant report preparation
Print course exams
Create and update lab manual
Travel Assistance
Conference registration
Reimbursements
Proofreading
Grants
Papers
Publicity
Website and social media posts/updates
News reports
Website updates
Financial Assistance
Keep track of charges to lab director's accounts
Purchasing assistance
Quote requests
Budget projections
Assistance with completing progress reports
Mid-level management interfacing with lab director and students/external stakeholders
Animal Protocol management and responding to inquiries
IRB Protocol management (continuing reviews, study reports)
Manage director's to-do lists
Manage Bibtex file of PULSE Lab publications
Keep running list of PULSE Lab projects and collaborations
Lab safety sheets
Lab inspections (be present)
Maintain list of awards cited in each publication (helpful for progress reports)
On board new students and postdocs
Manage computers
Regularly update laboratory access
Recruiting & Admissions Assistance
Respond to grad student inquiries about joining the PULSE Lab
Compile and respond to undergrad student inquiries
Screening admissions applications
Grant Preparation Assistance
Find NH POs and potential study sections
Email POs about appropriateness of ideas
Special Knowledge, Skills, & Abilities
Proficiency in MS Office (e.g., Excel, Word, PowerPoint).
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills with the ability to multi-task.
Minimum Qualifications
High School Diploma or graduation equivalent and some college course working the Biological Sciences, with Bachelor's degree preferred.
One year of related laboratory experience.
Additional education may substitute for experience to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Preferred Qualifications
Classified Title: Laboratory Coordinator
Job Posting Title (Working Title): PULSE Lab Coordinator
Role/Level/Range: ACRO40/E/02/CD
Starting Salary Range: $17.00 - $30.00 HRLY (Commensurate with experience)
Employee group: Casual / On Call
Schedule: 19.9 hrs/wk, M-F
Exempt Status: Non-Exempt
Location: Hybrid/Homewood Campus
Department name: Dept of Electrical and Computer Engrg
Personnel area: Whiting School of Engineering
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Hybrid: On-site 3-4 days a week
Johns Hopkins University