Public Records Principal Analyst, Sfpuc, External Affairs (1824) (146048)

• Application Opening: 4/2/2024
• Application Filing Deadline: (original deadline 4/23/2024) New deadline 5/14/2024
• Annual Salary: $134,212 - $163,150
• Recruitment: RTF0146047-01156303

APPOINTMENT TYPE: Temporary Exempt

• This position is excluded by the Charter from the competitive Civil Service examination process and shall serve at the discretion of the Appointing Officer. The duration of the appointment shall not exceed 36 months.

WHO ARE WE?

San Francisco Public Utilities Commission (SFPUC)

Headquartered in San Francisco, we have 2,300 employees operating across eight counties serving more than 2.7 million customers in the San Francisco Bay Area

• 24 hours per day, 365 days per year.

Our Mission: To provide our customers with high quality, efficient, and reliable water, power, and wastewater services in a manner that values environmental and community interests and sustains the resources entrusted to our care.

Our Vision: We are an innovative utility leader, recognized for excellent results in service, safety, stewardship, and inclusiveness.

We are an award-winning and industry-leading utilities organization committed to our customers, community interests, and the environment. To learn more about our organization, please visit our website at https://www.sfpuc.org/.

We are proud of our infrastructure and programs, but most importantly, we value our highly qualified and dedicated workforce which ensures that this vision becomes a reality.

To learn more about working at the SFPUC, visit our career site at https://www.sfpuc.org/about-us/careers-sfpuc

Role description

The Principal Administrative Analyst, Public Records will have a strong working knowledge of the California Public Records Act and the San Francisco Sunshine Ordinance. Working knowledge of NextRequest or a similar software system is preferred. The Analyst will communicate with requestors for clarification when needed and collaborate with necessary parties to coordinate a timely and appropriate response. Prior to release, the Analyst will determine whether any exemptions are necessary, redact records, and prepare appropriate redaction and exemption logs. The Analyst will also be the main point of contact for the Sunshine Ordinance Task Force and will serve as the SFPUC representative at any scheduled Sunshine Ordinance Task Force and Committee proceedings. This position contributes to the development and implementation of records related policies and best practices. The Analyst will supervise a team supporting public records, the Citizens Advisory Committee, operations, and other projects as needed.

The Analyst will be responsible for not only public records administration but in team management and the evaluation, assessment, development, and implementation of recommendations to ensure the efficacy of the SFPUC's public records systems. This will require comprehensive and data-based evaluation of the current public records management system, as well as coordination with upper-level leadership across the agency.

Essential Duties:

Public Records Management:

• Review of public records requests and communication with requestors

• Maintenance of the public records data system, Next Request

• Facilitate coordination with key stakeholders across the SFPUC regarding the identification of responsive records

• Proactively identify potential problems, risks or impediments and problem-solve accordingly

• Evaluate, assess, and develop and implement recommendations to ensure the efficacy of SFPUC's public records systems

• Supervise a small team to support in public records management, as well as other work including the Citizen Advisory Committee

• Attend and present at Sunshine Ordinance Task Force meetings as needed

• Other related duties as required

• May be required to work nights and/or weekends.

How to qualify

Education: Possession of a baccalaureate degree from an accredited college or university;

Experience: Five (5) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Applicants must meet the minimum qualification requirement by the final filing date unless otherwise noted.

Desirable Qualifications:

• Strong working knowledge of the California Public Records Act and the San Francisco Sunshine Ordinance

• Working knowledge Next Request or a similar software

• Experience supervising staff

• Experience managing projects

The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring.

Verification of Education and Experience:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. Education verification information on verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.https://sfdhr.org/how-verify-education-requirements

Note: Falsifying one's education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

What else should I know?

Additional information

• Information About The Hiring Process

• Conviction History

• Employee Benefits Overview

• Equal Employment Opportunity

• Disaster Service Worker

• ADA Accommodation

• Right to Work

• Copies of Application Documents

• Diversity Statement

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the "Apply Now" button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and updated. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Job Analyst Information: If you have any questions regarding this recruitment or application process, please contact the job analyst, Rocio Mendoza, by email at rmendoza@sfwater.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.