Public Outreach Assistant

DEADLINE FOR APPLICATIONS IS JULY 13, 2024

NOTE: FOR THE BEST RESULT, APPLY FOR THIS POSITION ON A DESKTOP COMPUTER, USING A CHROME BROWSER.

SALARY RANGE: Please click the link below to download the salary schedule for our part-time positions. There are many ranges listed, and in order to find accurate information regarding the position you are applying for, please reference the position title of 'Director' while viewing the salary schedule. Please note, new employees can expect to start at Step1.

Click here to view the Part-Time Salary Schedule

DESCRIPTION

The Public Outreach Assistant is assigned to the Administration Division of the Chico Area Recreation & Park District (CARD). Under general direction from the Public Outreach Specialist, the Public Outreach Assistant will assist in the planning, coordination, marketing, and execution of special and community events.

ESSENTIAL FUNCTIONS: May include, but are not limited to, the following:

• Assist in planning, organizing, coordinating, and supervising community and special events.

• Assists in ensuring events are operated in accordance with established safety regulations, policies, and procedures.

• Assists in coordinating with third party vendors to ensure paperwork/applications are complete.

• Recruit and assist in overseeing volunteers to support event management activities.

• Read and summarize community and special event surveys and feedback to the Public Outreach Specialist and Events team.

• Assist with scheduling personnel to support events and serve as a liaison to event partners and vendor participants.

• Provide direction to temporary/seasonal part time staff and volunteers during special and community events.

• Contribute to the development of marketing content, print publications, and promotional materials for community and special events.

• Utilize Active software to schedule facilities for use, monitor registration of events, and handle cash management.

• Issue and check the overall condition and inventory of equipment, products and supplies used in a variety of events. Maintain proper inventory and quality condition.

• Collaborate with the Marketing Coordinator to capture and organize the photos taken at events for marketing purposes.

• Collaborate with the Marketing Coordinator to understand the social media strategy and objectives for each event. Monitor and respond to comments and messages regarding event questions.

• Maintain a consistent brand voice across social media channels.

• Assist in promoting events through the distribution of flyers across various locations in town.

• Attend staff meetings and other meetings as assigned.

• Drive a vehicle to conduct District business.

• Performs other related duties as assigned.

EDUCATION AND EXPERIENCE

At least one year of any combination of education, experience, or training that provides the required knowledge and ability to perform the essential functions of the position. Possession of a valid California driver's license and CPR/First Aid certification.

MINIMUM QUALIFICATIONS:

• Ability to deal effectively with conflict and ensure amenable resolutions to conflict.

• Ability to provide quality customer service, develop favorable public relations, and maintain an appearance that projects a professional, positive image.

• Ability to communicate clearly and concisely, both orally and in writing.

• Ability to understand and carry out oral and written instructions.

• Ability to read and write at a level necessary for acceptable job performance.

• Ability to receive, recognize, prioritize, accomplish, and delegate needed tasks.

• Ability to think clearly, quickly, and accurately in emergencies.

• Ability to work the hours the event/program requires.

• Ability to travel to various sites in the District to complete work activities.

• Ability to utilize CARD technology and software for daily operational effectiveness.

• Ability to be in compliance with and meet background check requirements.

• Possess a valid California Driver's License and be insurable on the District's vehicle liability policy.

• Work independently or with other staff as appropriate to plan and execute Special Events.