State Of Washington Olympia , WA 98504
Posted 3 weeks ago
Keeping Washington Clean and Evergreen
The Administrative Services Division within the Department of Ecology is looking to fill three Public Disclosure Specialist (Management Analyst 3) positions. The positions are located in our Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.
Are you passionate about helping the public and committed to a clean and sustainable environment? Join an innovative and motivated team focused on accountability, trust, integrity, and customer satisfaction. In this role, you will make a meaningful impact by delivering public records and providing great customer service! By supplying records and natural resource data, your work will serve a significant purpose - enabling the public to make informed and crucial decisions.
Leverage your creativity and innovation to develop and implement new and evolving methods for streamlining the intake, tracking, coordination, review, processing, and production of records in compliance with the Public Records Act (RCW 42.56). Your experience and passion will enhance decision-making and a transparent, accountable government, while your timely and responsive service will help Ecology achieve its mission of clean air, land, and water.
You will gain new skills and boost your professional portfolio in a field that is increasing in complexity with the growth of siloed cloud data services, AI, and disparate information. You will be responsible for creating and managing communication bridges between the public, public records staff, and program/region staff to ensure public record productions are timely, accurate, and compliant. You will collaborate closely with Ecology's Public Records Officer, Information Governance Manager, eDiscovery team, and program/region staff. At times you may provide back-up support to program or region staff when request volume or staffing levels are critical and will travel to regional offices when needed.
Agency Mission: Ecology's mission is to protect, preserve and enhance the environment for current and future generations.
The Administrative Services Division's Mission is to provide quality customer service and asset management to meet the agency's current and future business needs.
Telework options for this position: These positions will have flexibility of a hybrid schedule, empowering work from home and office, providing less time in traffic and shrinking your carbon footprint. After an initial two month training period, you will be able to work up to 80% of your time (four days per week) in an approved remote work location. Applicants with questions about position location options, telework, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in "other information." Schedules are dependent upon position needs and are subject to change.
Application Timeline: The positions will remain open until filled, we will review applications on September 25, 2024. In order to be considered, please submit an application on or before September 24, 2024. If your application isn't received by this date, it may not be considered. The agency reserves the right to make hires any time after the initial screening date.
Please Note: We will review all applications received before the date above. Additional reviews after this date typically only occur if we have a small applicant pool, or if successful hires were not made.
Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave, 11 Paid Holidays per year, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information
About the Department of Ecology
Protecting Washington State's environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology's work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
What makes this role unique?
You will address public records workflow efficiencies to deliver excellent service to Ecology customers and staff. You will collaborate closely with Information Governance teammates, including the Public Records Officer, eDiscovery team, and program and regional staff, who are often challenged with numerous public records requests. The best candidates for this role will be detail-oriented, creative, and professional, with excellent communication skills.
What you will do:
Required Qualifications:
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A total of seven (7) years of experience and/or education as described below:
All experience and education combinations that meet the requirements for this position:
Possible Combinations
College credits or degree - as listed above
Years of required experience - as listed above
Combination 1
No college credits or degree
7 years of experience
Combination 2
30-59 semester or 45-89 quarter college credits
6 years of experience
Combination 3
60-89 semester or 90-134 quarter college credits (AA degree)
5 years of experience
Combination 4
90-119 semester or 135-179 quarter college credits
4 years of experience
Combination 5
A Bachelor's Degree
3 years of experience
Combination 6
A Master's Degree
1 year of experience
Desired Qualifications:
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.
Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
Application Instructions:
It's in the applicant's best interest to submit all of the documents listed below. Applications without these documents may be declined.
Note: References will only be contacted during the final steps of the recruitment process for candidates selected as finalists. References will not be contacted without the candidate's formal authorization.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.
For Your Privacy:
When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.
Application Attestation:
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
Other Information:
If you have specific questions about the positions, please email William Falling at: William.Falling@ecy.wa.gov Please do not contact William to inquire about the status of your application.
To request the full position description: email careers@ecy.wa.gov
Why work for Ecology?
As an agency, our mission is to protect, preserve and enhance Washington's environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State's environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.
To learn more about The Department of Ecology, please visit our website at www.ecology.wa.gov and follow, like or visit us on LinkedIn, Twitter, Facebook, Instagram or our blog.
Collective Bargaining: These are positions covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
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State Of Washington