PT Secretary-Advising (Pool)

Job Title PT SECRETARY-ADVISING (Pool) Position Status Part Time Classification Title Part-Time Clerk-Level IV-Up to 19 hpw Work Location Main Campus-3600 N. Garfield, Midland, TX Job Summary

Provide administrative support for a department consisting of 10 full-time staff members. Duties include reviewing lab/lecture audits, scheduling student appointments, assigning advisors, assisting students with enrollment-related questions, and various tasks as required by current events.

Required Qualifications

• High school diploma or equivalent required

• Customer service experience

• Knowledge of general office equipment including copier, fax machine, and multi-line telephone system

• Computer literacy to include proficiency with Microsoft Office and Outlook

• Strong organizational and public relations skills

• Excellent communication and interpersonal skills

• Ability to work in a team environment

• Ability to handle a fast-paced work environment with interruptions while managing detail-oriented tasks

• Ability to remain focused and calm under pressure

Preferred Qualifications

• Data entry and document imaging experience

• Prior clerical or community college work experience

• Experience with Jenzabar or other Student Information System software

Essential Functions

• Answer general student questions related to advising

• Assign advisors and email students with appropriate information and schedule appointments as needed

• Work effectively in a fast-paced, high-volume, and confidential environment by multitasking and with frequent interruptions

• Communicate accurate, comprehensive, and timely information to students, potential students, and visitors

• Perform class audits for lab/lecture match and corequisite/prerequisite requirements

• Maintain comprehensive knowledge of the college's instructional programs, Student Services processes, and events

• General office and receptionist duties, including mailouts, telephone communications, electronic filing, emailing, and interacting with the public

• Assist in the review, coding, input, and imaging of student documents

• Provide clerical support for the Director of Pathways Advising

• Other duties as assigned

Physical Demands

• Must be able to remain in a stationary position 50% of the time

• Must be able to sit or stand for long periods of time

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity

• The person in this position frequently communicates with others; must be able to exchange accurate information

• Frequently moves equipment or paperwork weighing up to 50 pounds

Security Sensitivity

All Midland College positions are security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. An employment offer is contingent on completion of a satisfactory criminal background investigation.

Min Salary $12.00 per hour Max Salary $12.00 per hour Pay Statement

Posting Detail Information

Posting Number P01151S2016 Open Date 09/12/2023 Position Available Immediately Special Instructions to Applicants

All documents must be electronically submitted through the Midland College Online Employment Services website to be considered. Incomplete or improperly submitted applications may be excluded from consideration. Documents that must be submitted online: Completed online application and resume. If a specified closing date is not listed on the posting, there is a required minimum posting period of five business days.

Please note: You are applying for an applicant pool position. Application status may be obtained from the hiring supervisor. Please call (432) 685-4532 for additional details.

EEO Statement

In its efforts to promote nondiscrimination and as required by law, Midland College does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, military status, genetic information, or on any other basis prohibited by law. Additionally, the College does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicant's job qualifications, experience, and abilities.