PT Admissions Office Assistant

Posting Details

Posting Summary

Working Title PT Admissions Office Assistant Role Title Admin and Office Spec I Role Code 19011-SW FLSA Nonexempt Pay Band 01 Position Number 294W0062 Agency Southwest Virginia Community College Division Southwest Virginia Community College (Div) Work Location Tazewell

• 185 Hiring Range $15.00 per hour Emergency/Essential Personnel No EEO Category F-Admin Supp Full Time or Part Time Part Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

Up to 29 hours per week. 7:45 am to 4:30 pm. Hours may include day, evenings, and weekends.

Sensitive Position No Job Description

Southwest Virginia Community College (SWCC) offers career-training programs in numerous technical, industrial and medical fields at a reasonable cost, going so far as to even waive tuition for certain eligible students. Located in Richlands, Virginia, Southwest offers associate's degrees in such fields as business, education, general studies, liberal arts and science. These degrees are primarily intended for students who wish to transfer to a four-year university. Southwest also has associate's degrees that feature programs intended to lead directly to a career in fields such as Nursing, Radiography and Administration of Justice.

Southwest Virginia Community College is seeking a motivated and self-directed individual for the position of Administrative Assistant to support the offices of Admissions, Records, and Disability Services. This part-time position will provide excellent customer service to students and prospective students and provide support with the application and enrollment processes. This Administrative Assistant will also assist faculty and staff who have questions related to the admissions and enrollment processes. Duties will also include processing program changes and dual enrollment registrations. This role will work also closely with the Director of Disabilities with regard to scheduling student appointments, administering course testing with approved test accommodations such as proctored testing and read-aloud services.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• High school diploma or GED required

• Must be able to work independently and as part of a team with demonstrated experience with organizational skills along with attention to accuracy

• Must have a strong ability to prioritize assignments to meet deadlines while ensuring that student service comes first

• Must be willing to work evenings and/or weekends as needed with some overnight travel as requested

• Demonstrated professionalism and excellent customer service skills

• Strong written and verbal skills required

• Knowledge and skills related to various office technology needed

• Absolute confidentiality is required with all processes related to student information

Additional Considerations

• Associate's degree preferred

• Experience in VCCS SIS (Student Information System) portal preferred

Operation of a State Vehicle No Supervises Employees No Required Travel

Some travel required.

Posting Detail Information

Posting Number WGE_1963P Recruitment Type General Public

• G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 05/16/2024 Job Close Date 07/06/2024 Open Until Filled No Agency Website www.sw.edu Contact Name Human Resources Email hr@sw.edu Phone Number 276-964-7333 Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

For more information, please see the Opportunity Profile.

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/73303

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume

• Cover Letter/Letter of Application

Optional Documents

• Unofficial Transcripts

• Other Document

• AHP Letter