San Jacinto Community College District Houston , TX 77020
Posted 2 weeks ago
PT Administrative Assistant II
MAJOR RESPONSIBILITIES:
Essential Job Functions
Provides administrative support to the Provost Office, the Center for Entrepreneurship, and San Jac Online with regard to paperwork, document processing, and event support.
Provides administrative support to administrator and faculty members with regard to paperwork, run faculty loads, initial daily schedules, order supplies, process EPAFs and leave forms.
Interfaces daily with students, administrators, various departments, visitors, staff, and faculty.
Schedules and coordinates multiple meetings and room reservations to include Faculty, Advisory Board, Job Fair, Information Sessions and New Student Orientations. Records and transcribes meeting minutes.
Prepares and processes requisitions and invoices as needed and Banner entry via several banner programs.
Maintains affiliation agreements and completes ad hoc projects, as assigned.
Performs general office duties such as: typing letters, memos, substitute forms, and reports to include state reporting as required.
Processes P-card statements and maintains P-card records and expenditures.
Coordinates travel arrangements, hotel, and parking reimbursements.
Additional Job Functions:
Orders inventory supplies and submits expenses.
Helps to coordinate facilities for classroom use, including maintenance requests.
Performs other duties as assigned.
REQUIRED/MINIMUM QUALIFICATIONS
Knowledge, Skills and Abilities:
Ability to demonstrate the College values.
Must project a professional image, have excellent telephone etiquette and communication skills.
We are interested in a person who is self-motivated and able to work independently on projects with the ability to work in a cooperative manner with other full-time and part-time staff as a productive team member supporting the total effort of the unit.
Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment.
Basic skill level in Microsoft Office (Word, Excel & PowerPoint).
Education and Experience:
Required Education:
Preferred Education:
Required Experience:
Preferred Experience:
ADDITIONAL INFORMATION
Remote Work Opportunities:
Work Environment
Office environment
Salary Grade: CLERI
Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule
Requisition Number: req5500
Posting Close Date: 9/27/2024
San Jacinto Community College District