PRT Administrative Clerk

APPLICATION DEADLINE IS FRIDAY, JULY 5, 2024

Hours: 8:00 AM to 5:00 PM, M-F; weekends may be required for special events

Salary: Minimum $39,336; dependent on experience

POSITION SUMMARY

The purpose of the Administrative Clerk job is to provide administrative and clerical support that includes conducting financial transactions for the assigned department. Work involves assisting department management with general reception, preparing reports, correspondence, and other materials; entering and retrieving information from department databases; maintaining automated and manual files; and assisting callers, customers, and/or visitors.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Performs secretarial and administrative duties for the Director of Parks, Recreation and Tourism and department staff, performing general office duties and off-site tasks.

• May act as receptionist periodically, which includes assisting the general public in person and over the telephone with questions and complaints; answering telephone which involves routing calls, taking messages, providing assistance, etc.

• Greeting and directing visitors.

• Making appointments and referrals.

• Answering phone calls and emails.

• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files.

• Will be responsible for picking-up the daily receipts from recreation facilities and preparing daily cash reports for all receipts entered each day and making daily deposits at City Hall.

• Assist other divisions within Parks, Recreation and Tourism on an "as-needed basis" as support staff.

• Assist with the coordination of activities and events at any of our facilities; including travel to different locations to perform job responsibilities.

• Performs related work as required.

Additional Duties:

• Performs general administrative/office duties as required, including typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, etc.

• Continually stays up to date on all policy, procedure, and/or process changes.

• Completes all work accurately, safely, and efficiently.

• Keeps work area clean and safe.

• Maintains any assigned equipment in safe and good operating condition.

• Reports to Supervisor any suggested improvements or areas of concern.

• Ensures professionalism and exceptional customer service during all interactions while performing job representing the City of Greer.

• Exhibits strong ethical standards; ability to create trust and integrity with co-workers, customers, and community.

• Adheres to Employee Handbook and other relevant policies and procedures.

• Maintains regular and sustained attendance.

• Performs other appropriate duties as assigned.

EDUCATION, SKILLS, AND EXPERIENCE - REQUIRED

• High School Diploma or GED equivalency.

• Three (3) years' experience in an administrative or clerical support role.

• Must have a valid driver's license.

• Required Skills -

• Communication

• Detail-orientation

• Problem-solving

• Multitasking

• Prioritization

• Teamwork/collaboration

EDUCATION, SKILLS, AND EXPERIENCE - PREFERRED

• Bachelor's degree in related field

• Five (5) years' experience in an administrative or clerical role.

• May require obtaining based upon department assigned:

• Permit Technician Certification

• Accreditation in Business Licensing (ABL)

• Defensive Driver Training

• Fire Extinguisher Training

• Bloodborne Pathogens Training

• Basic First Aid, CPR and AED Training

The City of Greer is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.