Proposal Writer

Elior Charlotte , NC 28201

Posted 3 weeks ago

Proposal Writer/Developer

Position Summary:

Proposal Writers compose informative documents in order to help companies secure a new client's business or maintain existing business. The proposal generally outlines the services a company offers and why it is uniquely qualified to provide those services, usually following a specific format issued by the client.

The Proposal Writer is responsible for all administrative aspects of proposal development under all industry segments (Corrections, Healthcare, Education, and Business Dining)ensuring the integrity of all proposal documentation, coordinating internal flow and review of all proposal sections, ensuring compliance, coordinating schedules, and directing submission of the final proposal files to production. The Proposal Writer works closely with Business Development Directors (BDDs) to create proposals, and reports to the Proposal Manager.

Expected Skills:

  • Demonstrate the ability to work with strong personalities, exhibiting confidence in setting boundaries yet maintaining a spirit of partnership and accommodation.

  • Demonstrate strong written communication skills to include: grammar, punctuation, clarity, readability, and consistency of content.

  • Demonstrate excellent time management skills to meet routine deadlines and work schedules, as well as timely and accurate completion of special projects and any other duties as assigned.

  • Demonstrate skills in project prioritization, based on a multitude of factors (including deadlines, complexity of the project, and BDD availability)

  • Demonstrate flexibility and proactively manage changes in project scope (including deadline shifts, BDD schedule changes, and addenda issued unexpectedly), while still meeting prescribed deadlines.

  • Use knowledge gained through everyday activities to identify ways to improve processes and contribute to proposal team's overall efficiency.

Key Accountabilities:

  • Prepare and oversee assigned proposals for all industry segments, from start to finish.

  • Take the lead in writing and responding to complex Requests for Proposal (RFPs) for existing and prospective customers.

  • Create proposals for new and existing clients, by:

  • Collecting existing content and customizing to comply with current RFP

  • Creating descriptive and persuasive custom content as needed

  • Interviewing SMEs to create missing content as needed

  • Following proposal writing standards for readability, consistency, and tone

  • Establishing and ensuring compliance with production schedule for each proposal

  • Coordinating draft reviews by team members and integrating their revisions

  • Proofreading proposal thoroughly before it goes to production

  • Ensuring accurate and timely proposal production and delivery

  • Develop strong relationships with internal customers (BDDs).

  • Perform a range of marketing support tasks for other projects as needed.

Position Requirements:

  • High School diploma required.

  • Bachelor's degree preferred; or postsecondary degree in English, marketing, technical writing, communications or journalism

  • Minimum of three years working in a business or corporate setting.

  • Writing experience, preferably in proposal, marketing, business, or technical writing.

  • Excellent interpersonal and communication skills (written and verbal).

  • Strong ability to collaborate effectively with others.

  • Experience working with and interviewing internal SMEs to develop persuasive text.

  • Strong attention to detail with accurate proof-reading skills.

  • Skilled in Microsoft Office and Adobe Acrobat Pro.

  • Exposure to Adobe inDesign preferred.

  • Excellent organizational and time management skills with ability to multitask while directing projects with fluctuating priorities.

  • Ability to work in a self-directed manner within a fast-paced, deadline-driven and complex environment.

  • Must be able to work as needed to meet tight deadlines and at peak periods.

  • Ability to maintain confidentiality of records and information.

Equal Opportunity/Affirmative Action/Minorities/Women/Individual with Disabilities/Protected Veteran Employer


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Proposal Writer

Elior