Proposal Specialist

W.W. Grainger, Inc. Lake Forest , IL 60045

Posted 2 months ago

Company Overview

Grainger is a broad line, business-to-business distributor of maintenance, repair and operating (MRO) supplies and other related products and services. More than 3.2 million businesses and institutions worldwide rely on Grainger for products such as safety gloves, ladders, motors and janitorial supplies, along with services like inventory management and technical support. These customers represent a broad collection of industries including commercial, government, healthcare and manufacturing. They place orders online, on mobile devices, through sales representatives, over the phone and at local branches. Approximately 5,000 suppliers provide Grainger with more than 1.6 million products stocked in Grainger's distribution centers and branches worldwide.

Position Description

The Proposal Specialist creates proposals and RFP/RFQ responses that successfully sell the benefits of Grainger's Value Proposition to our customers while creating a profitable sales relationship for Grainger. The Proposal Specialist works closely with the sales staff and other members of the Sales Support team to determine the right solution set for each customer and to craft that into an effective sales tool. The Proposal Specialist will also work closely with functional areas within the business to ensure consistency, accuracy and completeness of responses. The Proposal Specialist will be required to balance the requests of the customer with Grainger's current policies and capabilities.

  • Work with the Customer Life-cycle Manager and Sales owner to understand the strategy for the specific customer. Lead the proposal kick-off meeting and related process to complete responses on time while meeting internal partner expectations.

  • Draft proposal documents and responses to RFP/RFQ's utilizing Grainger's standard proposal language and craft into an effective, professional sales tool to both align with the sales strategy and meet customers' needs.

  • Possess a working knowledge of the business and value proposition of each offering and be able to, in writing, articulate Grainger's strengths in meeting customer requirements. Exhibit creative writing capability where needed to customize response.

  • Consistently meet individual and team goals for win rate, quality, cycle time and training metrics.

  • Minimize company risk by agreeing to services which Grainger is capable of completing and identifying clauses or requests that do not fit current company policy.

  • Participate and/or lead conference calls with other members of the Sales and Sales Support team, as necessary, during the contract negotiation, ensuring that decisions made during the calls conform to Grainger policy and standards. The Specialist will review, assess and process any changes required to the draft documents, and forward to team members as necessary

  • Identify areas in customer documents that do not align with Grainger's policies and procedures, and suggest effective alternative responses to these issues. If needed, the Proposal Specialist will consult with Grainger's legal staff or business SME to ensure company does not enter into inappropriate contractual obligations.

  • Engage with other functional areas within Grainger to develop standard and non-standard responses to common proposal issues and maintain the clause library of customer-centric proposal language. This will require cultivating ongoing relationships with business areas and monitoring company publications.

  • Perform methodical maintenance within the clause library to ensure accurate and up-to-date proposal language.

  • Maintain system and proposal archiving by completing required system documentation and process workflows. Ensure accuracy and validity of data for reference and reporting.

  • Establish comprehensive knowledge of terms and conditions, company policy and standard operating procedures related to role. Responsible for policy and procedure training for new team members and continual cross training of current team members.

  • Participate in and potentially manage special ad hoc projects related to contracting and proposals.

  • Establish knowledge and expertise of other functional roles within Contracts & Proposals department to provide back up support for critical activity as needed to support the business.

Position Requirements:

  • Bachelors Degree

  • At least 3-5 years' experience in proposals, communications or contracting. Corporate Account or Government experiences a plus.

  • Superior written and verbal skills to articulate and sell the Grainger Value Proposition.

  • Exceptional organizational skills, detail oriented, and the ability to handle multiple tasks within a short frame of time.

  • Knowledge of business and legal concepts.

  • The ability to work independently and be self-motivated is a must

  • Proficiency in Microsoft Word, MS Excel, Access, MS Outlook

  • The self-confidence to successfully negotiate with a wide range of personality types.

  • Discretion when handling confidential documents is a required attribute.

EEOC Statement

Grainger is an Equal Opportunity Workplace and an Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Job Segment: Pre-Sales, RFP, Sales Support, Technical Support, Sales, Technology

See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Download the
LiveCareer app and find
your dream job anywhere

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Specialist Bid & Proposal

ICU Medical

Posted 3 weeks ago

VIEW JOBS 10/26/2018 12:00:00 AM 2019-01-24T00:00 Position Summary The Bid and Proposal Specialist is a critical commercial role to growing ICU Medical's business. The Bid and Proposal Specialist is responsible to gather and organize technical, legal, business and pricing information from a variety of SMEs and produce such information into a clear and concise proposal that addresses the Bidder's needs while presenting ICU Medical and our product offering most favorably to advance the business opportunity for ICU. The position requires an articulate, self-motivated individual who possesses strong organization, time management skills, along with excellent interpersonal skills to deal with people at all levels of the Company. Strong verbal and written communications skills as well as the ability to handle multiple files and projects at the same time are also required in this position. The Bid and Proposal Specialist must follow good documentation practices including accuracy, legibility, defensibility, traceability, with evidence of appropriate approvals and version control. The Bid and Proposal Specialist works with legally binding documents (including terms and conditions) that require a high level of quality, attention to detail and appropriate levels of review. The job requires working well under deadlines. Essential Duties & Responsibilities * Develops proposals in response to solicitations (RFPs, RFIs, RFQs, etc.) from customers, IDNs, and GPOs. * Reviews all incoming Requests to understand the requirements, timelines, requested information and identify internal stakeholders and subject matter expert contributors. * Responsible for quarterbacking the RFP process from beginning to end, working with internal stakeholders to drive deliverables to completion in a timely manner. * Communicates with key stakeholders (internal and external), share information as needed, and provide timely progress reports on outstanding requests. * Write, edit, organize, produce, package, deliver Proposals in compliance with detailed requirements and timelines. * Proofreads proposal for content, grammar, style, and formatting. * Manages workload and prioritize activities to ensure efficient, timely completion of assignments. * Maintains RFP tracker, supporting documentation and RFP response databases. * Develops and maintains a pipeline for future RFPs; works proactively to identify and target new RFP opportunities. Knowledge, Skills & Qualifications * Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns). * Intermediate level skill in Microsoft Excel (for example: setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling). * Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font). Education and Experience * High School diploma; Bachelor's degree from an accredited college or university * Experience managing multiple projects at multiple stages at the same time. * Experience establishing & maintaining relationships with individuals at all levels of the organization, external contacts. Minimum Qualifications * Must be at least 18 years of age * Must pass pre-employment drug screen and background check Travel Requirements (only select one of the below options) * Typically requires travel less than 5% of the time Physical Requirements and Work Environment * This is largely a sedentary role. * This job operates in a professional office environment and routinely uses standard office equipment. Physical Requirements and Work Environment * Work is performed in a clean room environment * While performing the duties of this job, the employee may be required to sit or stand for long periods of time; depending on the machine they are operating * Operator is required to use computer or touch screen to enter work order data * Must be able to occasionally move and lift objects of up to 25 lbs We are an Equal Employment Opportunity Employer, Female/Minority/Veterans/Disabled/Sexual Orientation/Gender Identity. ICU Medical Lake Forest IL

Proposal Specialist

W.W. Grainger, Inc.