Proposal Manager

Overview

Join our growing Northwest Division Proposals team! As a Proposal Manager, you will manage the proposal efforts of one or more project pursuits to create and collect Company documents and ensure all required information is included for a bid submittal.

What you will be doing

• Reports to assigned Division Proposal Lead.

• Oversees the proposal collection and creation of one or more project proposals. Responsible to ensure all required items of a pursuit request are included prior to the bid submittal deadline.

• Provides leadership and expertise for assigned company division including commonly used content, project and resume building, identifying key staff in region to support national pursuits.

• Acts as resource for Division Proposal leadership to support qualifications and information needed by other divisions.

• Coordinates and tracks the collection of forms, information, and data required for each pursuit per deadlines, ensuring completion of all Owner's requests.

• Develops and manages the proposal schedule within pursuit and submittal deadlines.

• Coordinates and creates the compliance matrix that assigns tasks to supporting proposal team for technical proposal documentation and development.

• Develops and implements the Proposal Work Plan to meet the Owner's Request for Proposal (RFP) requirements and evaluation criteria collected and created prior to the submission deadline.

• Assembles proposal documents in various software formats to ensure all proposal criteria is included prior to submittal deadline. Reviews and edits proposal content to support one-voice methodology.

• Works closely with division and estimating teams to complete division forms and coordinate Proposal Work Plan.

• Coordinates and tracks surety and bonding information and any required signature documents in coordination with pursuit Lead Estimator.

• Coordinates with Joint Venture (JV) partners and subcontractors to obtain necessary proposal information, narrative, forms, and other documents requested by the Owner's RFP.

• Complies technical writing and support documentation based on interviews, summary points and examples provided by estimators, engineers, subject matter experts and direct manager.

• Proofreads, edits, and standardizes proposal text for proper grammar, spelling, comprehension, and style. Develops and manages layout, design and document feel to ensure a marketing quality product.

• Maintains current version of RFP documents and ensure all supporting team members have access. Notifies proposal team when important project information becomes available.

• Leads final publishing of the proposal and delivery to Owner, as required.

• Updates proposal templates, project sheets and ensures all relevant information is stored in database and searchable for future project pursuits.

• Completes forms for Company and District award submittals, as needed.

• Maintains knowledge of Company's values and strategic plan.

• Support published corporate policies.

• Perform additional assignments per management's direction.

What we are looking for

• Bachelor's Degree in English, Marketing, Communications or a related field required.

• 6+ years' project pursuit experience in construction or engineering industry required.

• Minimum 3+ years' experience as proposal coordinator preferred.

• Experience working on multiple proposals simultaneously.

• Able to coach, guide and mentor staff and direct reports.

• Able to develop proposal schedule and assign deliverables to proposal team.

• Proven ability to take on a larger bid proposal or multiple proposals at one time.

• Able to coach, guide and mentor direct reports.

• Able to travel for pursuit meetings and Company proposal support.

• Proven ability to write and edit project summaries, resumes of project personnel, and other supporting information.

• Strong communication and organizational skills required.

• High attention to detail required.

• Able to work in a fast-paced, high-pressure environment required.

• Strong time management and task prioritization skills required to ensure timely submittal of project bids required.

• Some knowledge or skill in graphic design.

• Advanced knowledge of Adobe Acrobat Professional, Photoshop and InDesign; Deltek Vision

• Maintains registration in relevant organizations / associations (for example, Road Builders Association).

Why work for us

Some of the benefits you may be eligible for as an employee are:

• Comprehensive compensation package and paid time off program

• Industry leading 401(k)/RRSP

• Medical/Extended Health Care, Dental, Vison and/or Provincial Medical

• Wellness benefits & Employee Assistance Program

• Tuition Reimbursement Program

We are an EEO/AA/ADA/Veterans employer.

Salary Min

USD $115,000.00/Yr.

Salary Max

USD $125,000.00/Yr.