Proposal Manager

FHI 360 Washington , DC 20319

Posted 11 months ago

Job Summary

Responsible for proposal development - ensuring security and integrity of all proposal documentation, coordinating internal flow and review of all proposal inputs, coordinating schedules, coordinating activities with cross-functional business areas, and directing submission of the final proposal. This is a headquarters based position.


  • Partners with the technical leader to deliver a compliant, competitive proposal to the client on time. Oversees the entire proposal process, making sure that every member of the proposal team, including sub- and prime contractors, knows what is expected of him/her and when tasks are due.

  • Creates the proposal schedule and keeps track of proposal progress (technical and business),

  • Ensures milestones are met.

  • Ensures proposals receive appropriate review(s).

  • Assists the technical leader to ensure compliance with solicitation.

  • Communicates changes or new information to the entire team.

  • Helps develop and communicate proposal strategy.

  • Prepares proposal responsibility and compliance outline.

  • Undertakes routine writing assignments.

  • Assists the technical leader in securing resources, such as authors and reviewers.

  • Provides updates on assigned proposals for accurate system tracking.

  • Archives final proposal documentation.

  • Performs other work as assigned.

  • Ensures bid strategy implementation and compliance.

  • Resolves internal team issues.

  • Provides process leadership and experience.

  • Generates a portion of own work through repeat clients requests.

  • Contributes to process improvements.

  • Supports performance management and professional development of direct reports, including ongoing feedback, coaching, and career support.

  • Participates in developing proposal training for the organization.

Applied Knowledge &

  • Working knowledge of fundamental principles, terminology, and methodology of proposal development.

  • Working knowledge of proposal management conventions.

  • Effective organizational skills.

  • Effective communication skills, required for providing diplomatic and constructive comments to clients.

  • Skill in observing detail.

  • Ability to foster good customer relationships to build client base.

  • Ability to understand and follow written guidelines, including departmental policies, FHI360 policies and procedures, and work orders.

  • Ability to establish and maintain effective working relationships with co-workers, supervisors, and other staff.

  • Effective multi-tasking and flexibility to meet competing needs and sensitive deadlines.

  • Skill in abstracting, condensing and writing general information for inclusion in proposal documents.

  • Ability to manage short-term and long term proposals of varying complexity.

  • Ability to analyze tasks and determine appropriate level of effort

  • Ability to influence others.

Problem Solving & Impact:

  • Exercise judgment within well- defined procedures and practices to determine appropriate action.

  • Interact frequently with junior team members as resource and/or mentor.

  • Understand quality and timeliness goals for projects.

  • Work on assignments that are diverse and challenging in nature.

  • Identify potential process inefficiencies.

Supervision Given/Received:

  • Employee works under general supervision; handles problems and deviations in assignments in accordance with policies and accepted practices; confers with supervisor on unusual matters; some latitude for un-reviewed action or decision; work is reviewed for technical soundness, appropriateness, and conformity to policy and goals.

  • Works in team environment and may provide guidance to less experienced team members.


  • Bachelor's Degree or International Equivalent in Business Administration, Public Health, Social Science or Related Field.

  • Master's degree preferred.


  • 3 - 5 years of work experience in program design, project management or related work; 1 year in proposal development. Familiar with Association of Proposal Management Professionals (APMP) and/or Shipley Associates processes preferred.

Typical Physical Demands:

  • Typical office environment. Ability to sit and stand for extended periods of time; ability to lift 5-50 lbs.

Technology to be Used:

  • Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:

  • Less than 10%

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others and yourself.

Please click here to continue searching FHI 360's Career Portal.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

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