Proposal Executive / Senior Proposal Executive*

Pharm-Olam International Houston , TX 77020

Posted 6 months ago


About Pharm-Olam, LLC:

Pharm-Olam, LLC is a mid-size Contract Research Organization (CRO) that has a massive global reach. We are a company that strives to deliver cost-effective, quick-to-market clinical services in today's emerging marketplace. Pharm-Olam has one of the largest global footprints of any CRO today and we are committed to not only maintain our standard, but to continue to strengthen our presence even further. We offer a unique working environment with a global team culture, competitive salary and benefits package.


To work with Business Development and other personnel in the production of accurate, timely and relevant proposals in response to requests for proposals from clients and potential clients.

This is a full-time, direct hire opportunity. Position is open to all locations within the US & can be remote based for an experienced candidate with industry experience.


  • Understanding of Pharm-Olam proposal, costing tool and other relevant templates and working procedures.

  • Compliance with timelines for feasibility assessments, proposals and budget development.

  • Independently writing proposals in a timely manner considering the customers' needs and wants, the best recruitment scenarios proposed by Pharm-Olam and delineating division of responsibilities for tasks. This would include large, complex, proposals.

  • Requesting and tracking progress of appropriate feasibility for proposed studies for ongoing RFPs.

  • Reviewing all proposals leaving the BD department, ensuring they are correct as per the clients expectations. Ensuring all proposals have been through the correct internal QC procedure.

  • Attending the daily and weekly BD teleconferences and giving input where needed.

  • Updating to reflect opportunity activity on a regular (daily) basis so that accurate information is stored and reports are accurate.

  • Attending in house ongoing training whenever possible.

  • Development and ongoing maintenance of tools to assist in the management of the proposal and budgeting process.

  • Generating re-bids in a timely manner.

  • Attending and contributing to bid defense meetings where relevant.

  • Other duties as assigned.

Working relationships:

  • Report to the Associate Director Proposals US

  • Indirect report to the VP of Client Services

  • Collaborate and liaise with other Client Service team personnel as needed.

  • Collaborate and liaise with Business Development personnel as needed.

  • Collaborate with the ADPMs, PDs, Project Managers and Department Heads as needed.

  • Liaise with clients as needed.


  • At least 3 years' experience within a proposals role within the CRO/Pharmaceutical industry with a thorough understanding of the clinical trial processes and proposal strategy.

  • A bachelors degree (or equivalent) in a science, healthcare or business related subject. This requirement may be waived where an exemplary level of experience and/or aptitude exists.

  • Excellent xls skills required as well as excellent written English and the ability to work in a high pressure environment.

  • Good verbal and written communication skills

  • Good analysis, organization, time management & multi-tasking skills

  • Ability to work independently & in a group setting with background in motivating teams to ensure all project goals, deadlines & milestones are met

  • Thorough understanding of GCPs, CFR and ICH Guidelines

  • Must be able to establish priorities & work in a time efficient manner.

  • Able to build & maintain professional relationship with internal teams , external clients, vendors, etc.

For Consideration

Please apply online at

Pharm-Olam, LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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Proposal Executive / Senior Proposal Executive*

Pharm-Olam International