Proposal Coordinator

Proposal Coordinator

Location:

North America, USA, Tampa

Ref:

INTERCONNECTNA01028

Division:

Smiths Interconnect

Job Function:

General

Job Description

The Bid & Proposal Coordinator will help support the senior proposal coordinator in the submission of winning proposals. In this role, the coordinator will work with cross-functional proposal team members to help respond to Request for Proposals (RFPs), Request for Quotations (RFQs), Requests for Information (RFIs), and help orchestrate standard proposal processes to ensure on-time delivery of compelling, compliant, and well-written proposals. This role will successfully communicate and collaborate with various internal stakeholders including executive leadership, assigned project teams, and external partners as required.

Duties & Responsibilities

Upon receipt of the RFP, the proposal coordinator makes sure the following actions are taken:

• Manages Sales Force for tracking.

• Creates and maintains master folder and attaches supporting RFP requirements and supporting data to ensure proposals meet all the requirements of the request for quotation/proposal.

• Distribute RFP link to the appropriate personnel and to the directed distribution team for review.

• Allow 3 days to analyse the RFP sections and for the BD Director or Program Manager to prepare a Bid Decision

• Coordinate an Opportunity Gate Review (OGR) or Kick-off meeting as appropriate, to discuss the bid decision and share any intelligence gathered about the opportunity.

• If a decision to bid is made, distribute and schedule kick-off meeting to further discuss bid requirements, timeline, and strategies to facilitate the delivery of the proposal on time.

• Gathers any historical data to support the internal review.

• Tracks the fulfilment of all requirements.

• Supports the business documentation writing.

• Conducts regular proposal progress status meetings and maintains the proposal schedule.

• Collects bid data from the internal teams, reviews/edits bid approval packages to ensure compliance to Executive leadership standards, board and parent as required by the DOA.

• Once bid submittal is approved collaborates with the contracts team for customer submittal.

Additional Support:

• Assist in maintaining Proposal Processes, Work Instructions and Templates

• Support inside sales/standard products with bid analysis over a certain dollar limit per the DOA and customer requested modifications, etc.

• Other related tasks, as assigned.

Diversity & Inclusion

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

The Individual

Technical Knowledge, Skills and Abilities:

• The coordinator must exhibit excellent communication and coordination skills

• Strong writing skills with attention to detail

• Ability to work under strict deadlines, acting both independently and collaboratively

• The successful candidate is expected to be a self-starter and multitasker who works well under pressure and follows through on tasks

• Ability to delegate and follow-up with assigned proposal teams and proactively keeps the team informed of relevant information

• Proficiency of word processing software, especially Microsoft Word, PowerPoint, Excel

• Knowledge of Salesforce, SharePoint, Oracle and Agile systems a plus

• Knowledge of government requirements, proposal and cost analysis is a plus

Experience:

• Minimum of 3-5 years with proven experience in proposal coordination or a similar role.

• Experience with proposal writing and development.

• Experience in a manufacturing environment.

• Experience working in the aerospace and defense industry a plus.

Education: Degree or recognized Trade Association equivalent in Business Administration, Marketing, or a related field is a plus.

Security: U.S. person or permanent green card holder required. May be required to obtain a security clearance.

About Smiths

At Smiths we apply leading-edge technology to design, manufacture and deliver market-leading innovative solutions that meet our customers' evolving needs, and touch the lives of millions of people every day. We are a FTSE100, global business of around 14,600 colleagues, based in 50+ countries. Our solutions have a real impact on lives across the planet, enabling industry, improving healthcare, enhancing security, advancing connectivity and supporting new homes. Our products and services are often critical to our customers' operations, while our proprietary technology and high service levels help create competitive advantage. We welcome colleagues with a curious mind, who are happy with responsibility, enjoy a challenge and are attracted by the idea of working at a business with a 170+ year history of innovation, and five global divisions, all experts in their field.

About Smiths Interconnect

Smiths Interconnect is a leading provider of technically differentiated electronic components, subsystems, microwave and radio frequency products that ensure high speed, secure connectivity of critical applications in the defence, aerospace, communications and industrial markets. Our microwave technology is used in radar, communication and surveillance systems that are mission-critical and operate in extreme environments in aerospace and defence. Our microwave components and connectors ensure optimal performance, durability and safety of space satellites. Our semi-conductor test products are used to test highly sophisticated semi-conductors and electronic circuits in communication systems, gaming products and computing devices. Our in-flight antenna systems give passengers internet connectivity gate-to-gate on planes around the world. Our connector and cable solutions ensure reliability of critical medical equipment, and safe operation of trains and transport systems.One of five divisions of Smiths Group, Smiths Interconnect employs over 2000 people. We have a global presence selling our products in over 50 countries with manufacturing facilities in nine countries and offices across North America, Europe and Asia.