Proposal And Marketing Coordinator

EMG Owings Mills , MD 21117

Posted 2 weeks ago

EMG OVERVIEW: EMG goes above and beyond: Every Client. Every Project. Every Time. EMG is reliable, accurate, timely, and experiencedwith a track record of over a million managed and completed projects across all 50 states. Since 1986, our team of environmental consultants, engineers, and project managers has provided thousands of highly satisfied clients with services around the life cycle of their facilities: from engineering and environmental assessments upon acquisition or financing, to capital planning, to program and project management. EMG is committed to getting your job done right, a promise we fulfill with unparalleled real estate experience, best-in-class processes and technologies, and a client focus that consistently exceeds expectations.


The ideal candidate has the ability to work well under strict deadlines in a fast-paced environment, direct and motivate work efforts of others, and handle stressful situations. This is an excellent opportunity for a person with a background in the preparation of proposals and presentations in a professional services environment who seeks to build on that expertise to help grow EMG.

Coordination and development of customized proposals, statement of qualifications, requests for information, etc. in response to requests for the commercial and government market segments. Assistance with marketing activities, tradeshow and conference coordination; meeting coordination, advertising, direct mailing, and other duties in the Sales/Marketing Department.


  • Scheduling and tracking production of proposals/qualifications packages to meet deadlines, including production efforts.

  • Serving as main point-of-contact to business development team and handles all aspects of the customized business proposal submittal, coordination, and distribution processes.

  • Coordinating and developing proposal development effort by working with Technical Operations to develop appropriate technical responses. Ensuring EMGs technical approach and qualifications statement is responsive to clients stated goals and needs. Positioning EMG as the ideal consultant for each opportunity, ensuring compliance with RFP requirements.

  • Coordinating and planning delivery of preparation, assembly, and delivery of proposal documents to include preparing action lists of tasks to be completed, by whom, and coordination of timing.

  • Developing and maintaining government standard forms 254, 255, and 330 Architect and Engineer qualifications statement.

  • Managing project, client, and consultant data in firm-wide databases.

  • Initiating improvements to systems currently in place such as resumes of key personnel, proposal and SOQ boilerplate content, and prior experience profiles, tailored to specific services and business areas.

  • Assisting with internal contact database and coordinates mailing invitations.

  • Coordinating direct mail campaigns including pre- and post-conference mailings.

  • Assisting in the development of all marketing materials including direct mail, electronic media, signage, etc. Working with department to develop and approve event messaging and pre-show promotions.

  • Preparing marketing literature and convention support materials. Attends conventions as required where EMG has a display booth or other presence.

  • Organizing all technical marketing communications material and completing writing assignments according to set standards regarding order, clarity, conciseness, style, and terminology. Assisting with the formatting, reproduction, and distribution of technical marketing communications material.

  • Assisting with the planning of internal and external meetings, tradeshows, and conferences including client trainings, annual sales meetings, and webinars; completing required forms for tradeshow participation and presentation sessions.

  • Completing registration, sponsorship, and other forms for approved events (securing early bird pricing whenever possible).

  • Possibly coordinating hotel arrangements for participants.

  • Coordinating meeting room space, required audio/visual needs, guest speakers, etc.

  • Coordinating internal meetings of tradeshow participants.

  • Following up with details and attending events, as needed, to support sales team.

  • Assisting with event budget, providing budget input for the overall department budget, and monitoring budget status; creating and maintaining comprehensive documentation of each show/event.

  • Maintaining clear and accurate attendance, leads and budget records of past events and cost forecasts for upcoming events.

  • Protecting operations by keeping company information confidential.

  • Delivering outstanding customer service through timely response and proactive solutions to clients needs.

  • Selecting most cost-effective methods at all times.

  • Demonstrating EMG's guiding principles in support of the company's strategic goals.

  • Following all documented policies, Standard Operating Procedures, and Work Instructions applicable to the position and support of EMG's quality standards.

  • Maintaining safe and clean work area by complying with all procedures, rules, and regulations.

  • May be required to work overtime.


This job has no supervisory responsibilities.


This position reports to the Proposals Team Leader.


Education and/or Experience

BA/BS in marketing, communications, business, or other relevant areas of study preferred; Program and design skills desired: Adobe CS including InDesign, Illustrator, Microsoft Office (Word, Excel, PowerPoint); Photoshop, Deltek Vision and website content management system.
2-5 years marketing experience in the Architecture, Engineering, or Construction industries, preparing proposals, qualification packages and presentations; assisting with business development activities; and supporting public relation efforts editing and organizing various components of each, ensuring content is comprehensive, competitive, client-specific, and according to firm brand standards.

Other Qualifications

Strong organizational, multi-tasking and time management skills; ability to self-manage assignments with minimal supervision in a fast-paced environment. Detail-oriented with excellent written and verbal communication skills; strong team ethic; and ability to express ideas and opinions to groups and individuals. Detail-oriented and accurate; possess a positive can do attitude and able to meet deadlines under pressure. Tactful and professional in relations with internal and external contacts and all levels of employees. Ability to work overtime as needed.


While performing the duties of this job, the employee is frequently required to stand; walk; sit; and use hands to finger, handle, or feel. Occasionally required to reach with hands and arms and talk or hear. Occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.


The noise level in the work environment is usually moderate.

Nothing in this job description restricts managements right to assign or reassign duties and responsibilities to this job at any time.

Please visit our website at

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Proposal And Marketing Coordinator