Property Manager

Firstservice Residential New York , NY 10007

Posted 2 days ago

FirstService Residential is seeking a Portfolio property Manager to join our New Development Group in Manhattan! Job responsibilities include but are not limited to:

  • Responsible for the daily management of a portfolio of luxury condominium hi-rise properties.

  • Oversee all aspects of building management and will work in tangent with a senior level manager while acting as a liaison the Board, tenants and the Company.

  • Work with Board of Directors in establishing bylaws and regulations for building when necessary; i.e: a new development

  • Responsible for leading Board of Director meetings by keeping focus on the agenda created.

  • Prepare Board meeting minutes in a timely and professional fashion.

  • Submit board meeting "agenda packages" to Boards as required but at least five days prior to meetings.

  • Responsible for handling emergencies and crisis management.

  • Supervision and training of building staff members (union and non-union).

  • Conduct thorough interviews for potential building open positions. Responsible for the coordination of background and drug tests of potential new hires.

  • Conduct and manage adequate training of new staff members, as well as the ongoing training of existing staff.

  • Impose progressive disciplinary action if and when required.

  • Responsible for the development and implementation of building staff work schedules.

  • Conduct periodic staff performance evaluations. Develop improvement strategies for the performance of building staff members.

  • Monitor the cash and reserve funds of the property.

  • Responsible for final review of operating statements and monthly financial reports.

  • Actively participate in budget preparation.

  • Assist the property accountant in the presentation of the annual budget to the Board of Directors.

  • Keep track of property financial variance reports.

  • Constantly seek, evaluate, and execute methods to achieve methods to preserve client cash and capital.

  • Responsible for overseeing building repairs and apartment alterations.

  • Approve payment of vendor invoices via accounts payable software, AvidXchange.

  • Diligently monitor and take appropriate action on delinquent tenant/shareholder owner accounts.

  • Ensure that all building permits, licenses, and etc. are compliant with state and local rules and regulations.

  • Responsible for taking immediate action to resolve new violations.

  • Ensure that old violations of record are resolved on a timely basis.

  • Ensure implementation of security and safety safeguards and procedures for portfolio of properties managed.

  • Perform daily routine property inspections to ensure building safety, maintenance, cleanliness, etc.

  • Responsible for the communication of mechanical/building deficiencies and issues with building staff and other appropriate parties involved.

  • Identify, discuss, plan, and negotiate with vendors to complete all necessary capital improvement projects.

  • Responsible for requiring proper vendor insurance with Vive.

  • Responsible for the maintenance requirements of the properties' physical plants, i.e. boiler conversions, HVAC, etc.

  • Interface with all internal department personnel (accounting, compliance, closings, etc.).

  • Maintain and organize electronic and paper tenant and building files.

  • Respond to all communications (phone, email, etc.) in a timely and professional manner.

  • Be familiar with critical provisions of client management contracts.

  • Promote ancillary services (e.g. construction management, energy, sales and mortgage brokerage, etc.).

  • Maintain substantial compliance and follow Property Management Best Practices, particularly FSRconnect.

  • Load tasks onto the resident/building database, FSRconnect, in Task Administration within 48 hours of any board or annual meeting.

  • Email supervisor within 24 hours of a board or annual meeting with a succinct description of the general tone of the meeting.

Knowledge, Skills & Proficiencies:

  • Bachelor's degree required. Certifications desired.

  • Five (5) + years experience in New York City luxury residential condominium and cooperative property management.

  • Must have superior verbal and written communications skills and proven customer service exposure.

  • Need to have a high energy type of attitude to deal with the day to day tasks and able to multi-task under pressure and stressful situations.

  • Must be extremely organized, consistent, and flexible and adaptable to change.

  • Proven leadership and teamwork skills and attributes.

  • Demonstrated experience in large, complex accounts with multiple clients and stakeholders.

  • Excellent decision making and analytical skills to effectively tackle issues or challenges that may occur daily.

  • Excellent time management skills to meet deadlines and display efficiency.

  • Working knowledge of Microsoft office and Windows environment necessary.

  • Experience with property management software, AvidXchange, ClickPay is a plus.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Property Manager

Cushman & Wakefield Inc

Posted 3 weeks ago

VIEW JOBS 12/28/2020 12:00:00 AM 2021-03-28T00:00 Job Title Property Manager Job Description Summary Responsible for the management of a property (or group of properties) for a client and fulfilling the manager's obligations under the terms of the property's management agreement. Job Description ESSENTIAL FUNCTIONS AND RESPONSIBILITIES * Responsible for all lease administration duties * Monitor collections and coordinate default proceedings * Ensure compliance with Property Management Policies and Procedures, codes, regulations, and governmental agency directives * Provide management and leadership to property staff, including hiring and performance management * Develop comprehensive annual inspection process for properties; complete weekly, monthly, quarterly, annual inspections as required for a specific asset, C&W's best practices, and/or client requirements * Develop operating and capital budgets, track variances, oversee the completion of CAM reconciliations, and ensure smooth recovery process * Bid, negotiate, and manage conformity with vendor contracts in accordance with C&W's contract requirements or client requirements * Accurately abstract all property leases in lease administration software * Maintain interface with third-party owners and accounting team to ensure total contract compliance, including preparation of accurate and timely reporting * Coordinate and oversee on behalf of client, all tenant and building construction work to ensure timely and accurate completion of all construction work at property * Participate in leasing and client team meetings and ensure effective communication between leasing and property management team members in order to achieve client's goals and objectives * Provide and foster positive relationships with tenants, external clients, and internal clients KEY COMPETENCIES 1. Communication Proficiency (oral and written) 2. Problem Solving/Analysis 3. Leadership Skills 4. Teamwork Orientation 5. Time Management Skills 6. Customer/Client Focus (internal and external) 7. Financial Acumen IMPORTANT EDUCATION * Bachelor's Degree in Business Administration or related discipline preferred IMPORTANT EXPERIENCE * 3+ years of real estate property management or related experience ADDITIONAL ELIGIBILITY QUALIFICATIONS * CPM, RPA, or CSM designation or in process * Possess real estate license * Strong knowledge of finance and building operations * Ability to analyze, prioritize, and delegate * Ability to effectively manage a team of professionals, including both employees and vendors * Previous experience in analyzing and negotiating commercial lease and/or contract language * Advanced knowledge of Microsoft Office Suite WORK ENVIRONMENT This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May be regularly required to travel outside between properties in varying weather conditions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to travel from floor to floor, climb stairs, and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly use hands to operate office machinery and regularly required to walk, talk, and hear. OTHER DUTIES This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice. Note: This job description includes the core responsibilities for C&W. These duties may have slight modifications based on the regional location. Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law. Cushman & Wakefield Inc New York NY

Property Manager

Firstservice Residential