Property Manager (9395) - Port Of San Francisco (144294)

This is a Position-Based Test conducted in accordance with CSC Rule 111A.

Specific information regarding this recruitment process is listed below:

• Application Opening: March 15, 2024

• Application Deadline: April 15, 2024

• Compensation Range: $119,652 - $145,340 Annually

• Appointment Type: Permanent Civil Service

• Recruitment ID: PBT-9395-144294 / RTF0143988-01098249

The Port of San Francisco is an enterprise agency of the City and County of San Francisco and is governed by a Commission of five members appointed by the Mayor. The Port Commission is responsible for overseeing a broad range of waterfront commercial, maritime, and public access facilities that are held in public trust for the people of California. The Port's jurisdiction covers approximately 7.5 miles of waterfront land from Pier 98, near Hunter's Point in the southern part of San Francisco, to Fisherman's Wharf in the northern part of the City.

The Port's diverse business portfolio includes over 550 ground, commercial, retail, office, industrial and maritime industrial leases including cargo shipping, layberthing, excursion boats, ferry boats, fishing and fish processing/distribution, tourism, filming, harbor services, and cruise operations. With some of the most flexible cargo handling facilities on the West Coast, as well as naturally deep water, the Port can handle various types of cargo such as, dry-bulk, neo-bulk, roll-on/roll-off, and project cargoes.

The Port of San Francisco has many internationally recognized landmarks such as Fisherman's Wharf, Pier 39, the Exploratorium, the Ferry Building and Oracle Park, home of the San Francisco Giants baseball team. With its unique and historic properties, the Port is home to a variety of tenants and uses. The Port Commission over the last five decades has led a remarkable transformation of the Port; maintaining its industrial maritime heritage while developing new uses, including commercial and public activities, that have helped San Francisco remain one of the most visited and popular cities on the globe.

For more information about the Port of San Francisco, visit SFPort.com. Follow us on Twitter and Facebook.

Role description

Under general direction, the Commercial Property Manager implements programs for management and leasing of Port land and buildings for retail, commercial, office and industrial uses. Responsibilities may include an assignment that focuses primarily on leasing activities or a combination of property management, leasing and special events coordination.

The essential functions of this position include:

• Ensures lease compliance, regularly inspecting leased areas to determine if property is maintained in accordance with the lease and inspects vacant spaces to determine maintenance and repair needs.

• Negotiates leases, lease renewals, contracts, license agreements and permits with prospective and current tenants in accordance with established Port policies and practices, legal and regulatory restrictions and market conditions to maximize the potential revenue of the Port.

• Drafts leases, license agreements and other documents in accordance with established policies and practices for the review and approval of Port management and legal counsel.

• Responds to requests from tenants and members of the public for maintenance, repairs, improvements and modifications, establishing cooperative relationships with Port's neighbors and tenants while protecting the Port's interests.

• Initiates work requests for repairs and improvements for both leased and unleased property with the Port's Maintenance Department.

• Reviews the aging report with the Collections Officer to determine next steps. Position requires the negotiation of payment plans, settlement agreements and the drafting of demand letters, default notices and 3-day notices, along with the review of tenant ledgers to assist with reconciliation of tenant accounts and preparation of miscellaneous billing forms.

• On behalf of Port Real Estate, reviews and provides comments to plans submitted for building permits, acting as a liaison between tenant and Port building inspectors.

• Markets Port commercial property, which includes office, industrial and retail sites in accordance with Real Estate Division goals to maximize the value and utilization of the Port's assets.

• Conducts market and feasibility studies related to marketing operations of retail, commercial and industrial property to provide current information to be used in management's evaluation and appraisal of proposed projects.

• Maintains accurate property management records by preparing lease abstracts to document key lease provisions for the Port's file and drafting letters to document events, occurrences, agreements, and understandings regarding tenant issues.

• Assists the Special Event Coordinator with assessing potential impacts of certain events on Port tenants. Communicates with Port tenants and other external stakeholders on potential impacts such as street closures or restricted access to Port facilities.

• Responds to complaints regarding the facilities, noise, traffic, trash, etc.

• Performs other related duties and responsibilities as assigned.

How to qualify

Education

Possession of bachelor's degree from an accredited college or university; AND

Experience

Three (3) years verifiable experience in commercial and/or industrial real estate property or asset management or in the development of financial agreements/transactions related to mixed use commercial or public/private development projects.

Please Note: Experience limited to apartments, condos, single-family homes or other residential property management will not qualify.

License and Certification

Possession of a valid California driver's license (to be presented at time of appointment). Employees must be insurable under the Port's automobile liability insurance. Insurability must be maintained throughout employment.

Substitution

Education Substitution: Additional qualifying work experience as described above may be substituted for the education requirement on a year-for-year basis, up to two (2) years (One year of work experience is equal to 30 semester units or 45 quarter units).

Experience Substitution: Possession of a Juris Doctorate (J.D.) or Master's degree from an accredited college or university in real estate, business administration with a finance or real estate concentration, or law degree with a real estate concentration may substitute for one year of the required experience as described above.

Important Note(s):

• One-year full-time employment is considered equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40-hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

• Applicants must meet minimum qualification requirements by the final filing date unless otherwise noted.

• Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications. Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process.

• Please be aware that any misrepresentation of this information may disqualify you from this recruitment or future job opportunities.

The Ideal Candidate (The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring):

The Ideal Candidate has knowledge and experience in commercial real estate lease negotiations, administration and compliance; commercial property/asset management procedures; and related sales and marketing principles. Additionally, the ideal candidate would have the ability to analyze the economic feasibility of proposed property uses, problem-solve, establish and maintain cooperative business relationships, and communicate effectively both orally and in writing.

Additionally, the ideal candidate will be a champion of Port's efforts to be a diverse, equitable, and inclusive organization and waterfront, and empower Black, Indigenous, and other People of Color (BIPOC) in Port operations and opportunities through equitable policies and practices.

Transportation Worker Identification Credential (TWIC) Card

This position requires that the incumbent be qualified for unescorted access to the Port's Maritime Transportation System (MTS). An application for a TWIC card may be submitted after employment has commenced. Employment in this position requires that the incumbent undergo a criminal history check, immigration check and terrorist threat assessment, including FBI fingerprints, in order to determine eligibility for security clearance.

The incumbent must submit an application for, successfully acquire and maintain a TWIC card. Per Civil Service Rule 110.9.1, every applicant must possess and maintain the qualifications required by law and by the announcement for this examination. Failure to acquire or maintain a TWIC card, a requirement for this position, may be the basis for termination from employment with the Port Commission.

Note: TWIC requirements and procedures are located in the U.S. Code of Federal Regulations, 49 U.S.C. 114, 40113, and 49 U.S.C. 5103a.

What else should I know?

Selection Procedures:

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (MQSQ): (Weight: Qualifying)

This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Training and Experience Evaluation: (Weight: 100%)

Qualified candidates will be invited to participate in a written examination designed to evaluate the candidate's relative knowledge, skill and ability in job related areas, which may include but not be limited to knowledge of lease negotiations, administration and compliance, property/asset management procedures, and sales and marketing principles; ability to analyze economic feasibility of proposed property uses; ability to analyze complex situations and problem-solve; maintain cooperative business relationships, and to communicate effectively both orally and in writing, including the ability to interpret and explain policies and to conduct difficult negotiations, interact effectively, courteously and tactfully with tenants, stakeholders, Port and outside agency staff and general public

Please note: this examination is only held in San Francisco. This is a standardized examination, and, therefore, test questions and answers are not available for public inspection or review.

Failure to complete these steps by the established deadlines will result in disqualification.

A passing score on the Training and Experience Evaluation must be achieved in order to be placed/ranked on the Eligible List. Candidates will be placed on the eligible list in rank order according to their final score.

Eligible List/Score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be twelve (12) months and may be extended with the approval of the Human Resources Director.

Certification Rule:

The certification rule for the eligible list resulting from this examination will be Rule of Three Scores, pending approval from the union for an expanded certification rule.

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.sf.gov/.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is 'abuse of discretion' or 'no rational basis' for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.sf.gov/ and begin the application process.

• Select the "Apply Now" button and follow instructions on the screen

Exam Analyst Information: If you have any questions regarding this recruitment or application process, please contact the exam analyst, Tiaka Hyatt-Geter at tiaka.hyatt-geter@sfport.com .

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up to date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About the Hiring Process

• Conviction History

• Employee Benefits Overview

• Equal Employment Opportunity

• Disaster Service Worker

• ADA Accommodation

• Veterans Preference

• Right to Work

• Copies of Application Documents

• Diversity Statement

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.