ABOUT THE POSITION
Provides planning, oversight, technical assistance, review, evaluation, and coordination of building operations for assigned facilities. Serves as the primary liaison and coordinator of building services between the occupants and the Department of Real Property Management. Administers contracts; coordinates landscaping maintenance; coordinates facilities management and housekeeping, security, and parking functions with appropriate management personnel; assists in development and administration of building operations budget; and perform other administrative functions to assure efficient property management and coordination.
This examination will establish an Open Competitive and Promotional list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by the Office of Human Resources.
Education and Experience: Equivalent to a Bachelor's Degree in Business or Public Administration, or a field related to the work, and two years of administrative experience in building operation and/or property management. A combination of formal education and appropriate directly related experience that has provided the necessary skills and knowledge required to perform all aspects of this position may be considered as a substitute for the education on a year-for-year basis.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.
Working Conditions: May attend meetings outside of normal working hours. May work extended shifts or be called back in emergency situations.
Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.
Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. EXAMPLES OF DUTIES
Recommends, develops and implements goals, objectives, policies and work standards for building operations; provides input into the building operations budget development and administration. Ensures that the building is being operated efficiently.
Designs, develops and prepares procedures, manuals and other general building information materials. Ensures that general building signage is maintained and updated as needed. Performs quality control for general building landscaping, maintenance, and housekeeping issues.
Coordinates special construction and/or renovation projects and other assignments and/or projects with appropriate County departmental staff or other tenants. Conducts various studies, analyzes results of studies, makes recommendations to appropriate management, and assists in implementing changes resulting from those studies. Coordinates all special housekeeping and maintenance requests with Real Property division managers and/or supervisors.
Responsible for the management and administration of a variety of agreements and contracts for services for building occupants, including cafeteria operations, building public address system, and other vendor contracts. Works with designated departmental contacts in facilitating special delivery items. Answers questions and provides information and technical assistance as required.
Coordinates assigned parking areas, including various reserved space, and responds to issues/complaints related to parking. Responds to, investigates, and resolves complaints from building tenants and the public, or forwards to appropriate party for resolution. Conducts periodic inspections of property to assure compliance with various safety measures, regulations, and conditions.
Coordinates with designated departmental construction/relocation coordinators in all internal relocations or construction efforts. Reviews, recommends and implements improved policies and procedures. Ensures compliance with user group building policies, funding sources regulations, and other guidelines.
Serves as primary liaison and County Representative with any tenants and other County departments, community organizations, and public and private service providers. Represents the department and the County in meetings with staff from other departments, representatives of the County community of interest, governmental, community, business, professional and public agencies and the public. Oversees purchasing of capital equipment, furnishings, artwork, and other equipment and supplies necessary for the effective operation of the building.
OTHER DUTIES AND RESPONSIBILITIES:
Maintains accurate records and files. Prepares a variety of correspondence, reports, policies, procedures, program documentation and other written materials.
May escort contractors and/or other members of the public or community to appropriate work sites and/or locations within the assigned facilities. Provides liaison and staff support to a variety of committees. Stays abreast of new trends and innovations in building operations, including new technologies and techniques.
May be responsible for arranging building tours. May provide staff support and/or guidance for a board or committee. May make presentations regarding various building operations and/or proposals to tenants, departments, agencies, etc. Uses standard office equipment, including a computer, in the course of the work; may operate a motor vehicle or arranges for appropriate transportation in order to attend off-site meetings.
Mobility to work in a typical office setting, use standard office equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Stamina to walk to various locations throughout the buildings, may require bending and/or stooping in order to conduct inspections.
Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. May be exposed to varying weather conditions when conducting inspections on outside premises of the building.
Clark County, Nevada