Projects Administrative Assistant, Maui Kaanapali Villas, Full Time 18-280

Interval Leisure Group Lahaina , HI 96761

Posted 8 months ago

Come join our team!

Come join our team!

Why?

You're Gonna Love It Here!

When you work at Aqua-Aston, you become part of our ohana. We are a tightknit group of diverse individuals who encourage each other to be our best selves.

It's Not Just A Job

Our employees smile, not because we want our guests to feel welcome, but because we can't help it. Our work is fulfilling because we're in the business of spreading aloha to our guests.

We Make Promises

Aqua-Aston offers competitive benefits, opportunity for growth, and a fun, rewarding work environment. We believe respect and teamwork are integral to our company's success.

Job Description

Position Summary:

Assist in managing facility, maintenance, landscape, safety projects and administration including scheduling, billing, filing, documentation, and office duties.

Position Responsibilities:

  • Manage projects from conception to completion. Set deadlines/ milestones, overcome obstacles, and finish projects on schedule and below budget.

  • Manager project billing, filing, and documentation.

  • Professional coordination with vendors, suppliers and contractors. Successful documentation and forecasting needed.

  • Ability to perform multiple complex tasks with accuracy.

  • Assist front office personnel including Aqua-Aston and AOAO. Understand all MKV personnel structure, by law, house rules, safety rules, and policies and procedures.

  • Compose, prepare and distribute professional correspondence.

  • Assist with budget preparation and tracking.

  • Maintain office supplies.

  • Professionally interface with owners, guests, co-workers and superiors.

  • Knowledge of regulations with County and State laws, rules and codes.

Position Requirements:

  • Five or more years' experience in Project Administration.

  • Microsoft Office including MS Project, PowerPoint and Adobe preferred.

  • Typing a minimum of 40 wpm.

  • Must be able to read, write, speak and understand the English language proficiently.

Property/Location

Aston Maui Kaanapali Villas, 45 Kai Ala Drive, Lahaina, Maui, HI 96761

Diversity Commitment

We celebrate the diversity of people, ideas and cultures. We believe our differences are what make us better a better place to work, a better place to grow, enabling a better way to see the world. We are fully committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, veteran's status, disability, sexual orientation, gender identity, or gender expression. The Company complies with the law regarding reasonable accommodation for disabled employees and applicants.

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Projects Administrative Assistant, Maui Kaanapali Villas, Full Time 18-280

Interval Leisure Group