Project Support Coordinator - Promotional Products (Part Time)

Smithbucklin Chicago , IL 60602

Posted 2 months ago

Do you excel in a deadline-focused, fast-paced environment with multiple, varied projects?

Are you interested in working with a dedicated team on strategic and creative projects for a multitude of clients in a mission driven company?

SmithBucklin, a 100 percent employee-owned association management company, is looking for a Part Time Operations Associate to join our Promotional Products team in our Chicago office. The Operations Associate is responsible for providing operational support to the SmithBucklin Advertising Specialty Institute (ASI) certified distributorship for promotional products and apparel ("SmithBucklin Promo"), serving dozens of professional trade associations and non-profits across multiple industries.

What You Will Do:

  • Provide a steadfast commitment to customer service, with the ability to build productive relationships and resolve complex issues

  • Perform weekly and monthly billing and financial reporting, including client and supplier order tracking, fulfillment and billing

  • Manage supplier relationships, including issue resolution, and maintaining overall supplier satisfaction

  • Assist with Promotional Products Unit marketing efforts, including email campaigns, collateral, events, regular communications, etc.

  • Assist with order procurement and delivery by maintaining updated, audited records

  • Work closely with cross-functional teams to ensure brand deliverables are met

  • Assist with other projects as necessary

This Role Might Be for You If

  • You have a passion for stewardship of company brands and missions

  • You enjoy actively cultivating strong relationships with clients, external vendors and internal staff teams

  • You have superior customer services and organizational skills with a dedication to completing projects in a timely manner

  • You are a self-starter with strong accounting, written and verbal communication skills

  • You have experience with managing multiple projects

  • Strong sense of urgency and problem solving skills

Basic Qualifications

  • Bachelor's degree

  • 1-3 years of corporate or corporate-relevant experience

  • Ability to multi-task and adhere to tight deadlines

  • Highly detail oriented and comfortable working in a fast-paced environment

  • Proficiency in MS office with proficiency in Microsoft Word, PowerPoint and Excel

Preferred Qualifications

  • Experience with Photoshop and familiarity with InDesign

  • Experience with promotional products distribution

Where Do You Fit?

Whether you are just beginning your career or are a mid- or senior-level professional, working at SmithBucklin will offer you countless opportunities to develop transferable skills, acquire meaningful knowledge and gain rich experiences at an accelerated pace. By working collaboratively with smart, ambitious, multi-talented, genuine and hardworking colleagues, you will build meaningful, deep and enduring relationships that will serve you well throughout your career, regardless of your chosen path. In addition, as a 100 percent employee-owned company, SmithBucklin offers the opportunity, regardless of position or compensation, an equal chance to experience the fulfillment and reap the benefits of ownership. As owners, our employees control the destiny of SmithBucklin and are unified in the goal of building a great, enduring company.

Equal Employment Opportunity

At SmithBucklin, Equal Employment Opportunity is our commitment and goal. All qualified candidates will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other protected status designated by federal, state or local law. Applicants are encouraged to confidentially self-identify when applying. Employment is contingent upon successful completion of a reference and background investigation based on position.

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Project Support Coordinator - Promotional Products (Part Time)