Project Specialist (Administrative), Clinical Comparative Effectiveness Research (Cer)

About Us

The Patient-Centered Outcomes Research Institute (PCORI) is authorized by Congress to conduct research to provide information about the best available evidence to help patients and their health care providers make more informed decisions. PCORI's research is intended to give patients a better understanding of the prevention, treatment and care options available, and the science that supports those options.

Position Summary

The Project Specialist will assist the Senior Program Manager in a variety of administrative and project support functions. He/she will be tasked with assisting the Senior Program Manager in integrating the efforts of a several staff members including the Program Director, Associate Directors, and the greater team that comprises the Systems Clinical Comparative Effectiveness Research (CER) unit. Responsibilities include scheduling calls for Program Staff with external awardees, maintaining scheduling trackers and databases, coordinating special projects and topic theme workgroups, developing project plans and schedules, monitoring project timelines and deliverables, and providing detail-oriented administrative support to Systems CER management.

The incumbent will handle various tasks with attention to detail, solve practical problems, and work with a diverse set of stakeholders to accomplish his/her goals. Assuring a steady completion of work in a timely and accurate manner is requisite for success in this position. The ideal candidate is resourceful, organized, and a strong problem solver.

Duties and Responsibilities

• Schedule calls for Systems CER staff with external awardees and potential applicants.

• Organize and lead monthly Systems CER unit meetings including scheduling, agenda setting, facilitating discussion, keeping meeting minutes, and tracking next steps.

• Handle and maintain calendars and multiple scheduling demands using Outlook, Zendesk, and other technology tools.

• Execute assigned tasks/activities including communicating meeting and conference call arrangements, meeting materials, coordinating logistics, etc.

• Coordinate and manage meetings and track deliverables and timelines for topic theme workgroups.

• Create and maintain organizational systems for tracking scheduling needs, files, and materials for the team.

• Provide high-level administrative and logistical support for Advisory Panels and learning networks, as needed.

• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.

• Support the Senior Program Manager with new or ongoing projects or scheduling needs.

• Collect appropriate operational data and maintain dashboards for the Systems CER unit.

• Proactively and creatively seek opportunities to develop and build relationships with internal stakeholders across the organization to identify areas for alignment.

Incumbent(s) in this position may be required to perform other duties and special assignments not specifically stated above.

Statements outlined in this section are designated as essential job functions in accordance with the Americans with Disabilities Act of 1990.

Required Skills

• Analysis and Problem Solving: Superior problem-solving skills, with eye for identifying opportunities for improvement and seeking innovative approaches to problem solve through analysis and planning; Must possess intellectual curiosity and be able to gather, assess, and synthesize information from a variety of resources

• Execution: Excellent organizational and administrative skills, with strong sense of responsibility and accountability; Ability to effectively multi-task the management of complex projects requiring the consideration of multiple variables; Keen attention to detail; Ability to manage and work on multiple tasks and under tight deadlines; Write and condense information for various audiences.

• Partnership and Relationship Building: Demonstrates professionalism, intercultural knowledge, and appreciation for diverse perspectives; Willingness to gain experience in strategic partnership building.

• Teamwork and Integration: Strong interpersonal skills; Inclination toward inclusiveness, collaboration, and respect; Willingness to learn; Ability to work collegially with staff across the organization, at all levels.

• Communication: Strong interpersonal communication abilities; Exceptional listening skills; Robust written and verbal skills; High level of judgment, integrity, and the capability to listen with sensitivity to others; Ability to ask clarifying questions.

Other:

• Understanding of and commitment to PCORI's mission, vision and key activities.

• Strong Microsoft Office skills, including Outlook, PowerPoint and Excel.

• Experience using Salesforce, SharePoint, and Zendesk a plus.

• Demonstrated ability to keep sensitive material confidential.

• Possesses poise, confidence, and communication skills to interact with and represent PCORI staff with PCORI Awardees, Advisory Panel/Board Members, other organizational representatives or stakeholders, and the general public.

Required Experience

• Bachelor's degree required, with demonstrated interest in project management, operations, or non-profit management.

• Up to two years of experience in a professional setting a plus, including internship and volunteer experience, preferably in project or program management in a nonprofit organization.

• Demonstrated knowledge, experience, and interest in healthcare research and health policy preferred.

Compensation and Benefits

Salary Range: $56,839 - $71,048

The above range represents the salary range expected for the position; however, final offers are based on several factors such as the position's responsibilities; the candidate's experience, education, and skills; location; travel required; and current market conditions.

Subject to the terms and conditions of the applicable plans then in effect, eligible employees may participate in PCORI-sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee's eligible dependents.

Conflict of Interest.

PCORI wants to ensure that prospective employees are aware of its conflict-of-interest policies so that employment deliberations take into consideration this aspect of PCORI employment. PCORI requires all PCORI employees to disclose upon commencement of their employment and on an annual basis all individual and close relatives financial, business, and personal association with the potential to bias or that have the appearance of biasing one's decisions relating to PCORI. All disclosures made by employees are made publicly available on PCORI's website. Disclosures must include all financial and business and personal associations with any health or healthcare-related organizations and include all associations with any other organizations that have the potential to bias or that have the appearance of biasing one's decisions relating to PCORI, including but not limited to vendors or other third parties with whom PCORI has a contract or that PCORI has funded. For more information please visit PCORI-Conflict-of-Interest-Policies-Outside-Employment-Policy.pdf

PCORI conducts background checks on all applicants.

PCORI recommends all members of the PCORI workforce adhere to the CDC recommendations regarding staying up to date on COVID-19 vaccination.

PCORI's Commitment to Diversity, Equity, and Inclusion:

PCORI is an equal opportunity employer committed to diversity both internal and external to the workplace. You can learn more about our commitment to diversity, equity, and inclusion here. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other basis protected by law.

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Tracking Code

1412-858