Project Planning Facilitator

INC Research Inc Morrisville , NC 27560

Posted 1 week ago

Summary:

Supports project teams as their projects (from single or multi-service studies to multiple protocol programs) progress through the Trusted Process lifecycle. Actively participates in the preparation and conduct of Trusted Process events delivering meetings that meet the Customer's expectations, goals and timelines.

Essential Functions:
1.Facilitates and oversees assigned Trusted Process event types. Understands group norms and dynamics, and adapts to different cultures and organizations. Key aspects include:

  • Coordinating the required meeting preparation;

  • Identifying and engaging all applicable stakeholders;

  • Managing the meeting process;

  • Capturing action items; may assist with taking meeting highlights when requested;

  • Leading assigned sections of the meeting agenda;

  • Encouraging participation from all attendees; helping attendees understand diverse viewpoints and alternative solutions; maneuvering teams through sensitive group conversations.
    2.Assists Syneos Health teams by:

  • Acting as liaison between the Syneos Health team and Customer in all aspects related to the Trusted Process, promoting teamwork and communication;

  • Building an effective meeting strategy by determining the meeting's purpose, required inputs, meeting process, required participants and expected outputs/deliverables;

  • Reviewing the associated meeting documentation (inputs, agenda, outputs) against expected quality standards;

  • Providing guidance in the use of Syneos Health's project systems, web-based tools and processes.
    3.Is responsible and accountable for all assigned activities. Utilizes designated system(s) to track and process Trusted Process information; keeps department management fully apprised of status of assignments and promptly escalates potential issues.
    4.May train colleagues and new employees in relation to the Trusted Process.
    5.May support internal/external conferences (e.g. investigator meetings); may lead internal team meetings as directed by line management.
    6.May participate in departmental and/or business initiatives as a team member.

Other Responsibilities:

  • Moderate travel may be required (up to 50%), including weekends.

  • A 3 year commitment is preferable in order to foster growth in the role via the Trusted Process STEP Plan.

  • Attains an overall awareness in the field of clinical research, as well as assigned areas, by reading related literature and attending training classes.

Requirements:

B.A./B.S. in the life sciences, nursing degree, or equivalent combination of education and experience. Prior experience in a contract research organization, pharmaceutical, or biotechnology company is beneficial. Flexibility and the ability to handle multiple tasks to meet deadlines while delivering high quality work in a dynamic environment are essential. You need to be enthusiastic, highly adaptable, quick to assimilate new information, comfortable working on your own initiative and a keen team player. You will interact with people from all across our business, including some of the most Senior Leaders so you also need to be confident, have strong relationship building skills and be persuasive in influencing decision-makers. Excellent communication skills are imperative.

Proficient computer skills in Microsoft Office Suite, web-based systems, voicemail, Email and Internet are necessary; basic computer skills using MS Project are preferred. Must have valid, current driver's license and passport, as well as the ability to secure corporate credit card.

Disclaimer:

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Study Launch Facilitator

Worlwide Clinical Trials

Posted 6 days ago

VIEW JOBS 3/12/2019 12:00:00 AM 2019-06-10T00:00 <p><strong>It's a new year with new possibilities. Worldwide Clinical Trials is currently looking to add top talent to our team. The Launch Facilitator will coordinate and lead the Launch of Late Phase Full Service Studies (i.e., those awards including Project Management and at least one other service). The Launch Facilitator supports the Global Project Lead (GPL) and Project Team, and is accountable for the quality, timeliness, and effectiveness of the Launch process. The Launch process starts immediately after the BD handoff meeting and ends with delivery of the final outputs of the Launch meeting.</strong> </p> <p><strong>The Launch Facilitator:</strong></p> <ul> <li><strong>Is the Subject Matter Expert (SME) for the Launch Process and is fully versed in the relevant systems, artefacts, and quality gates in said process.</strong></li> <li><strong>Instructs, coaches and mentors GPLs, staff &amp; leadership throughout the Launch process, balancing urgency and diligence throughout </strong></li> <li><strong>Ensures high quality in all deliverables and adherence to the goals and requirements of the Launch Process, engaging leadership and supporting organizations (e.g., Business Transformation) as appropriate </strong></li> <li><strong>Collects feedback from internal and external clients, driving continuous improvement of the Launch process, applying lessons learned and best practices to the Launch process consistently</strong></li> </ul> <p></p><p><strong>Requirements</strong></p><ul> <li>Lead transition of newly awarded, late phase projects from Business Development (BD) to Project Management (PM) for assigned full service studies</li> <li>Ensure Project Team members are instructed in the Launch Process and are made aware of the expectations and requirements on them, including but not limited to:<ul> <li>Active Participation in Launch activities, including the Internal &amp; Sponsor Alignment meetings, planning initiation &amp; conclusion meetings, and the Launch Meeting (replaces Kick off)</li> <li>Track and analyze all launch related metrics and performance measures</li> <li>Communicate directly with internal project team and sponsor contacts as applicable</li> <li>Timely &amp; Quality delivery of Launch artefacts, including:<ul> <li>Initial Budget</li> <li>Project Management Plan</li> <li>Project Schedule &amp; Resource Plan (Initial) </li> <li>Other</li> </ul> </li> </ul> </li> <li>Facilitation of Internal Alignment and External Alignment meetings, including all aspects preparation, administration, and follow-up – jointly owned with the GPL. </li> <li>Support of the revised “Kick-off Meeting,” including instruction and preparation of the GPL, scribe and coach during the meeting, and facilitation of post Kick-off debrief. </li> <li>Smoothly transition from study, ensuring gaps or risks associated are clearly identified and owners identified</li> <li>Collect and publish “Lessons Learned” from study launch, engaging Business Transformation as appropriate.</li> <li>Support creation and/or revision of SOPs affected by the Launch Process</li> </ul><p> <br></p><p> </p><p><strong>OTHER SKILLS AND ABILITIES: </strong></p><ul> <li>Strong written and oral communication skills </li> <li>Highly organized, independently motivated leader with proven ability to multi-task</li> <li>Strong interpersonal skills with the ability to build enthusiasm, urgency, and influence without direct authority</li> <li>Demonstrated ability in instruction and staff development, inclusive of:<ul> <li>Development of training Materials</li> <li>Delivery of individual and group trainings</li> <li>Coaching and mentoring of peers, leadership, and staff</li> </ul> </li> <li>Effective meeting leadership (in person and remotely) with a variety of internal and customer SMEs</li> </ul><p><strong>REQUIREMENTS:</strong></p><ul> <li>University/college degree (life science preferred) or certification in related allied health profession from an appropriately accredited institution (e.g., nursing certification, medical or laboratory technology) or equivalent combination of education and experience that provides the individual with the required knowledge, skills, and abilities</li> <li>Minimum of five (5) years of clinical pharmaceutical industry experience, with thorough knowledge of the project management discipline and demonstrated ability to apply within a complex organization.</li> <li>Thorough knowledge of ICH Guidelines and GCP, including international regulatory requirements for the conduct of clinical development programs. in GCP, </li> <li>Familiarity with core CRO tools and processes, especially:<ul> <li>PPM, CTMS and Sharepoint (Sciforma &amp; OnPoint a plus)</li> <li>Budgets, SOPs, Working Instructions.</li> </ul> </li> <li>Excel, Word, PowerPoint proficient</li> <li>Valid passport required, and ability to travel up to 50% or as required.</li> <li>PMP or PRINCE2 certification a plus </li> </ul><p><strong>Benefits</strong></p><p>Excellent industry best benefits</p> Worlwide Clinical Trials Morrisville NC

Project Planning Facilitator

INC Research Inc