Project Manager

GENERAL SUMMARY/ OVERVIEW STATEMENT:

Reporting to the Senior Project Manager, Network Development and Strategic Partnerships, the Project Manager will perform a variety of administrative duties related to the Mass General Cancer Center and Cancer Center Network Development. The Project Manager must be skilled at multi-tasking, adhering to deadlines, and working in a team-oriented environment with strong communication skills. The Project Manager will support a variety of complex projects; the individual will be exposed to a broad range of Mass General Cancer Center projects. The Project Manager will assist with projects from conception through implementation and serve as the primary administrative contact for Cancer Center leadership, Network Development, and special projects.

In this role, the Project Manager ensures the timeliness and thoroughness of projects, facilitates information requests, and sets agendas for meetings and other forums. They will monitor and track project progress and outcomes and ensures that information flows smoothly between the project teams and senior leadership.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

The Mass General Cancer Center Project Manager is responsible for a variety of crucial tasks related to Cancer Center projects, including:

• Coordinate meetings and conferences, including in-person, hybrid, and virtual events; such as tumor boards, case conferences, and other educational events/series as determined by Cancer Center leadership.

• Coordinate event logistics, including setup, teardown, and cleanup of events

• Organize audiovisual equipment for events both internally and externally as needed

• Coordinate hotels, transportation and food for meetings and conferences

• Coordinate and create project deliverables related to events

• Serve as point of contact for Cancer Center events

• Schedule conference calls and prepare meeting logistics

• Manage development of meeting agendas and log meeting minutes

• Maintain relevant files for project documents

• Manage Cancer Center Network newsletter

• Attend and monitor meeting and conference activities to ensure participant satisfaction

• Develop budgets in collaboration with finance director for events, conferences and meetings as needed

• Implement various event themes and types to realize vision of Cancer Center leaders

• Manage invoices, and payments in collaboration with Cancer Center finance team

• Anticipate needs and prepare for any potential problems

• Develop post-event reports to determine effectiveness

• Provide cross coverage to team members as needed

• Engage in any special projects as needed

• General administrative duties (copying, data entry, supplies orders, etc.)

SKILLS & COMPETENCIES REQUIRED:

• Proficiency in Microsoft Office applications required

• Minimum 2 years of relevant experience required

• Strong communication skills

• Academic Health Center experience is a plus

EDUCATION:

• Bachelor's Degree required; Master's Degree preferred

EXPERIENCE:

The Project Manager will have demonstrated organizational skills and superb communication capabilities. Additional skills include:

• Attention to detail

• Ability to multi-task while showing good judgment

• Initiative and willingness to learn

• Excellent interpersonal skills

• Diplomacy and discretion around sensitive information

• Capable of working in a team environment with multiple deadlines

• Ability to be discreet and handle sensitive information

• Ability to work independently, multi-task, and deliver high quality work on time and with minimal supervision is required

• Ability to embody the highest standards of excellence

• Must be self-driven, and should bring a sustained level of high energy toward developing creative solutions to obstacles and achieving project goals

• Flexible and highly organized to prioritize, meet deadlines and the demands of a fast paced, complex teaching hospital environment;

• Ability to work effectively with all levels of leadership and staff

• Must be willing to contribute to and to foster a team player culture

• Strong verbal and written communication skills, organizational abilities, and mature and responsible personality.

• Anticipates challenges and develops and implements strategies for addressing them.

This role is critical in assuring that the Mass General Cancer Center delivers high quality service to clients in an efficient manner. Ability to manage competing deadlines, openness towards learning, grace and poise under pressure, knowing when to seek direction or guidance, being detail-oriented and flexible are key attributes for this position's success.

WORKING CONDITIONS:

• This role will be a hybrid position and may require working outside of normal business hours on occasion when hosting events/conferences/meetings.