Project Manager

Job Posting

Important Recruitment Information for this vacancy

• Job Posting closes: May 7, 2024
• Required documents uploaded by: May 7, 2024

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State's Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

http://www.kdhe.ks.gov/

About the Position

• Who can apply: Anyone (External)

• Classified/Unclassified Service: Unclassified

• Full-Time/Part-Time: Full-Time

• Regular/Temporary: Regular

• Work Schedule: Monday-Friday, 8am-5pm (Flexible schedules available)

• Eligible to Receive Benefits: Yes

• Veterans' Preference Eligible: Yes

Compensation:

• Hourly Pay Range: $23.31 - $27.13
• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

• Comprehensive medical, mental, dental, vision, and additional coverage

• Sick & Vacation leave

• Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

• Paid State Holidays (designated by the Governor annually)

• Fitness Centers in select locations

• Employee discounts with the STAR Program

• Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The position (K0229346)

The Kansas Department of Health and Environment has a Project Manager opening in Topeka. Do you have passion for public health and community well-being and want to provide support to organizations working to ensure people in communities across the state are healthy and safe? Apply now for this unique and exciting opportunity! Work shoulder to shoulder with communities blazing a trail to make a difference and save lives. Grant experience is helpful but not necessary.

We are seeking a project manager to join our enthusiastic, committed team to oversee the Kansas Grant Management System and coordinate the ongoing grant process (over $26 million per year). Duties would include:

• Oversee the Kansas Grant Management System, through which organizations apply for and report on over $26 million per year of funding. Specific duties include working with internal grant managers to develop applications and reports; working directly with applicants and grantees to ensure they effectively complete applications and reports

• Provide customer support for the Kansas Grant Management System via phone, e-mail and Zoom

• Develop and deliver training about KGMS

• Develop and disseminate resource materials to support effective use of KGMS

• Lead and participate in meetings with various teams

• Solve technical issues within the KGMS system

• Provide solutions-focused support to customers

• Assist with planning the annual Governor's Public Health Conference

The position offers the flexibility of a hybrid (part in office/part remote) or possibly remote work schedule but will include some travel to attend meetings and trainings. A bachelor's degree is required. This position requires excellent oral and written communication skills as well as the ability to build successful partnerships and effectively collaborate. Experience with providing customer support related to technological systems is a must.

Job Responsibilities may include but are not limited to the following:

Oversee internal coordination and project management of the Aid to Local grant process, including technical support for programs that develop applications, create reports and distribute funding through the Kansas Grant Management System (KGMS). Provide technical assistance to grant applicants/recipients related to the application and reporting processes. Manage grant review process--facilitate meetings, provide reports, establish timelines. Regularly monitor deadlines, communicate with program and fiscal staff, plan and coordinate internal meetings, and interface with other KGMS staff. Schedule and facilitate project team meetings as needed. Develop documents and reports as requested. Assist in the maintenance of web pages and other electronic databases.

In collaboration with the BCHS Local Public Health Director and the KGMS Steering Committee, oversee internal agency-wide coordination and management of KGMS (the agency's technology system for the Aid to Local grant process). Actively collaborate with KGMS users including KDHE program and fiscal staff, external partners, grant recipients regularly and as necessary for open communication on system implementation, training, enhancement, and functionality priorities. Management of overall system--recommending enhancements/modifications, assuring timelines are met, testing, assuring changes meet agency priorities. Work closely with the technical liaison from the KDHE IT team. Assist in the identification of potential new partners; assess barriers and limitations of adding new components and partner groups. Work closely with other KGMS staff to ensure builds to add enhancements and new features meet customers' needs including gathering requirements and testing.

Qualifications

• Education:

• Bachelor's degree in computer science, information technology, instructional design, public health, human services, or a health-related field.

• Licensing & Certification:

• Valid Driver's License

• Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.

• Minimum Qualifications:

• Bachelor's degree in computer science, information technology, instructional design, public health, human services, or a health-related field.

• Three years of experience in project management in technology systems and/or grants management.

• Preferred Qualifications:

• Word, Excel, PowerPoint, Access, Publisher, databases.

• Proofreading, editing, attention to detail.

• Excellent oral and written communication skills.

• Experience in providing customer support to a wide variety of people.

• Knowledge and experience with computer operations and systems management.

• Experience in managing projects, tracking expenses, and reporting.

• Ability to handle multiple tasks simultaneously.

• Providing logistical support for webinars and other events.

• Organizational skills.

• Self-starter; work effectively independently.

• Grant management.

• Supportive and contributing team member.

• Extensive grant management experience; customer support linked with technology.

• Use of Zoom, Teams or similar technology.

• Adaptable-- ability to transition between different tasks or projects fluidly.

• Innovation and creativity-- experience working on collaborative projects.

Recruiter Contact Information

• Name: Ashley Webb

• Email: Ashley.webb@ks.gov

• Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612

Job Application Process

• First Sign in or register as a New User.

• Complete or update your contact information on the Careers> My Contact Information page.

*This information is included on all your job applications.

• Upload required documents listed below for the Careers> My Job Applications page.

*This information is included on all your job applications.

• Start your draft job application, upload other required documents, and Submit when it is complete.

• Manage your draft and submitted applications on the Careers> My Job Applications page.

• Check your email and My Job Notifications for written communications from the Recruiter.

• Email - sent to the Preferred email on the My Contact Information page

• Notifications - view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: "How to Apply for a Job

• Instructions" and "How to Search for a Job

• Instructions"

Required Documents for this Application to be Complete

Upload these on the Careers

• My Job Applications page

• Transcripts
• DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

• Resume

• Cover Letter

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents"

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran's Preference

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.