Project Manager III

Overview

Join the HJF Team!

The Project Manager II will be in support of Uniform Services University, Office of the Vice President for External Affairs. The ideal candidate will lead the development, management, and maintenance of a project management system to manage and track work products developed by the Office of External Affairs in support of the University's broader objectives. This role plays a critical part in ensuring efficient project execution and delivery of high-quality work products.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

Responsibilities

Responsibilities

• Project Planning and Execution

• Determines appropriate products or services with clients or customers to define project scope, requirements, and deliverables. Assists in determining appropriate assignments, setting priorities, monitoring progress, and reporting on progress in meeting established milestones and deadlines. Develops and maintains project plans and timelines for projects within the Office of External Affairs. Monitors project progress, identifies and mitigates risks, and ensures projects are delivered on time and within scope. Participates in phase, milestone, and final project reviews. Acts as a primary point of contact between the Office of External Affairs and other University departments. Communicates project status, updates, and issues to stakeholders, ensuring transparency and alignment. Manages the feedback loop to drive for final approval of deliverables.

• Documentation, Reporting and Assessment

• Maintains accurate project documentation and progress reports.Generates regular reports and metrics to track project performance and make data-driven decisions. Implements quality assurance and quality control processes to ensure the delivery of high-quality work products. Continuously assesses and improves the project management system for effectiveness and efficiency.

• System Implementation

• Oversee the rollout and implementation of the project management system, providing training and support to end-users. Ensure the system is user-friendly, adaptable, and aligns with DOD regulations, standards and best practices.

• System Development

• Assist with and lead the design and development of a comprehensive project management system to facilitate project planning, tracking, and reporting. Collaborate with cross-functional teams to gather system requirements, ensuring alignment with the needs of the Office of External Affairs.

• Provides back-up support for the DoD's CATMS/document tracking system, entering or tracking documents in the absence of, or at the request of, senior President's office executive assistants.

Required Knowledge, Skills and Abilities

• Knowledge of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources.

• Knowledge of the principles, methods, and tools of quality assurance, quality control, and reliability used to ensure that a project fulfills requirements and standards.

• Knowledge of the strategies, techniques, and processes used to plan, develop, and control project schedule and track project milestones, activities, and deliverables, including timeframes and assigned resources.

• Knowledge of the strategies, techniques, and processes used to plan, monitor, and control project scope; includes collecting requirements, defining scope, creating a work breakdown structure, validating scope, and controlling scope to ensure project deliverables meet requirements (i.e., features, functions).

• Understands the creative process and what graphic designers, videographers and/or photographers need to be successful (logistically and creatively)

• Excellent oral and written communication skills

• Proven experience as a Project Manager

• Proficiency in project management software, such as Microsoft Project.

• Fluency in the use of Google (Docs, Sheets, Slides, Calendar, etc.) and Microsoft products (Word, Excel, PowerPoint, etc.).

• Ability to stand or sit at a computer for prolonged periods

• Ability to communicate clearly, work well with others, identify and resolve problems, and deliver results as a team

Qualifications

Work Environment

• This position will take place primarily in an office setting.

Education and Experience

• Bachelor's Degree; Master's Degree preferred

• Minimum of 6-8 years experience required

All HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.