Project Manager II

Overview

Join the HJF Team!

HJF is seeking a Project Manager II to drive successful completion of key deliverables and stated objectives of projects at the Center for Deployment Psychology (CDP). The incumbent will perform a wide range of project coordination and management activities related to the effective oversight and delivery of a large number of online and live continuing education workshops (half day, 1-day and 2-day events), recruitment of participants from nearly all states and territories across the US to attend the workshops, and enrollment, engagement and sustainment of providers. The incumbent will be responsible for non-training deliverables as well (e.g., staffing consultation calls and conferences, identifying and problem solving website/data management/process issues), monitoring all project deliverables and ensuring they have been met, writing mid and annual progress reports, and communicating to internal and external stakeholders progress on project goals. They will assist with strategic and visionary planning of projects at CDP and best practices for optimization/scalability. Applicants must possess the ability to provide customer service in a culturally sensitive, accessible, and inclusive manner that demonstrates a comprehensive understanding of diversity, equity, and inclusion.

This position will be in support of Uniformed Services University of the Health Sciences' CDP, which is based in Rockville, MD. The Project Manager II assists with activities related to CDP's mission, which is to lead the development of a community of culturally mindful and clinically competent providers through the delivery of high-quality training and education, the convening of experts, and the dissemination of research-based treatment and the latest topics in military behavioral health. The Henry M. Jackson Foundation (HJF) provides administrative and management support to CDP. The CDP envisions a future in which all service members, veterans, and their families receive quality behavioral healthcare that meets their unique needs. We aim to achieve this vision through efforts to train military and civilian behavioral health providers to provide high quality deployment-related behavioral health services to military personnel and their families.

The Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF) is a nonprofit organization dedicated to advancing military medicine. We serve military, medical, academic and government clients by administering, managing and supporting preeminent scientific programs that benefit members of the armed forces and civilians alike. Since its founding in 1983, HJF has served as a vital link between the military medical community and its federal and private partners. HJF's support and administrative capabilities allow military medical researchers and clinicians to maintain their scientific focus and accomplish their research goals.

Responsibilities

Responsibilities

• Manage operational elements of projects as assigned. Document project scope and plan, confirming objectives, technologies, schedules, milestones and deadlines, funding, and available resources with key stakeholders. Track progress toward completion of deliverables. Produce and distribute project status reports and documents.

• Oversee all training curriculum updates and finalize all training materials. Identify trainers and consultants and coordinate and finalize all pre, during, and post training logistics for each training event (online and in-person) including developing outreach messages and flyers and helping to implement email, direct mail and social media campaigns to recruit providers. Monitor administrative staff's work on tracking training registrations and attendance and issuance and dissemination of CE certificates. Coordinate faculty participation at military and civilian conferences to raise awareness of CDP programs.

• Communicate and collaborate with others, including but not limited to project team members, management and other key internal and external stakeholders about project requirements and objectives. Document and evaluate existing processes, procedures and guidelines making recommendations for enhancements and improvements as appropriate. Obtain approval for out-of-scope modifications.

• Monitor project costs incurred. Prepare and maintain project budget and related reports.

• May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role.

Qualifications

Education and Experience

• Bachelor's Degree; Master's Degree preferred

• Minimum of 3-5 years experience required

Required Knowledge, Skills and Abilities

• Ability to communicate clearly, work well with others, identify and resolve problems, and deliver results as a team

• Demonstrated ability to plan, schedule, and coordinate activities to meet deadlines

• Working knowledge of a variety of software including but not limited to Microsoft Office, proposal/project tracking, and data analysis software

• Ability to obtain and maintain a T1 and/or CAC Public Trust clearance.

Physical Capabilities

• Lifting: Requires lifting materials up to 25 lbs.

• Ability to stand or sit at a computer for prolonged periods.

Work Environment

• This position will take place primarily in an office setting.

Some HJF employees are required to be fully vaccinated against COVID-19. Proof of vaccination or an approved religious or medical accommodation will be required.

Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, education and credentials, a criminal background check, and a department of motor vehicle (DMV) check if applicable.

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.