Project Manager II (Doa)

Class Definition

GENERAL STATEMENT OF DUTIES: Within the Department of Administration (DOA), to be responsible for the oversight of design and construction, program development, or organizational improvement projects from their budgeting inception through closeout; to coordinate such projects with other state government agencies to ensure their professional and operational needs are met; to supervise and work with stakeholders, architectural and/or engineering firms, and construction contractors to ensure their work meets the departments' requirements and program needs; and to do other related work as required.

SUPERVISION RECEIVED: Works under the general direction of a superior with considerable latitude for the exercise of initiative and independent professional judgment; work is reviewed through consultations and written reports for conformance to established policies, regulations, and provisions of law.

SUPERVISION EXERCISED: Plans, organizes, coordinates, and reviews the work of assigned professional, technical and support personnel assigned to assist on a regular or project basis.

Illustrative Examples of Work Performed

• Within the Department of Administration (DOA), to be responsible for the oversight of design and construction, program development, or organizational improvement projects from their budgeting inception through construction closeout; to coordinate such projects with other state government agencies to insure their professional and operational needs are met; to supervise and work with stakeholders, architectural and/or engineering firms, and construction contractors to ensure their work meets the departments' requirements and program needs; and to do other related work as required.

• To work with State agencies and/or organizations to strengthen cross-system collaboration and implement integrated service organization and delivery policies.

• To oversee project development authorized and delegated by the Director or division director.

• To perform research, fiscal and policy analysis on various issues affecting consumers of government programs.

• To perform complex program analysis and evaluation of departmental services.

• To resolve complaints or objections and to prepare reports on complex issues for consideration and decision by the director(s).

• To operate publishing, graphic, and financial computer programs required for specific projects.

• To represent the director(s) as assigned in contact with stakeholders and officials to explain specific polices and their impact.

• To keep departmental officials informed of the director's decisions and recommendations on programs and policies.

• To make frequent contact with departmental officials relative to decisions and recommendations on program and policy issues.

• To compile and analyze pertinent data in order to assist a superior in formulating agency goals and priorities and in determining policies, procedures and programs in reaching established goals.

• To participate in drafting Requests for Proposals (RFPs) or otherwise manage an effective procurement process.

• To ensure that all potential project-related issues are addressed and to ensure each member of the project team knows their role in resolving those issues.

• To prepare monthly and annual updates for assigned projects.

• To review and make comment on monthly project schedules including percent work complete and percent of budget expended.

• To prepare and update a list of unresolved issues or items that may impede project progress.

• To maintain accurate and up-to-date files of all project related meetings.

• To collect and review regular project cost updates and all final project information.

• To do related work as required.

For positions in Division of Capital Asset Management and Maintenance:

• To prepare project descriptions and estimates for the development of the state capital projects' budget based on the needs of executive branch agencies.

• To participate in drafting Requests for Proposals (RFPs) for design professionals and construction contractors.

• To oversee the architectural and engineering plans and specifications on various projects from the programming phase through construction documents.

• To make recommendations on architectural/engineering scope and design, constructability, contract time and schedule, budget adjustments, time extensions and resolution of problems or questions that arise throughout design and construction project's life.

• To review plans for constructability in compliance with programming, fire, life, and safety codes.

• To organize, chair, and represent the division at routine project meetings and provides advice that will help facilitate economical, efficient, and desirable design, engineering and construction procedures.

• To develop, in cooperation with design professionals, contract documents for construction projects.

• To visits project sites regularly to observe work in progress to ensure the contractor(s) is (are) building according to plans and specifications and the project is on schedule.

• To monitor all construction-related activities on assigned projects to ensure they are constructed in accordance with design, budget, schedule, accounting requirements, and is completed to specified quality standards.

• To provide data to maintain a project budget including all expenditures/payments and change orders.

• To act as the primary state contact for all project field activities.

• To ensure that contractors comply with rules, regulations and procedures for project safety.

• To assure that contractors obtain and maintain all required permits, governmental approvals, authorizations, and sign-off necessary for the construction and operation of the project.

• To evaluate and make recommendations on any changes recommended by the design team or contractor.

• To review and submit recommendations for all requests for payment under vendor agreements.

• To identify any suggestions or changes that could improve the design or reduce costs.

• To oversee and monitor the progress of the project construction with regular site visits to maintain the project schedule.

• To keep track of the shop drawing review process.

• To assure that design professionals and contractors relay digital copies of all documents which relate to project construction including routine photos of the project progress.

• To assure timely turnaround of shop drawings and submittals by architects and vendors.

• To make comment on the analysis, selection, delivery, and installation of fixtures, furnishings, and equipment.

• To coordinate design and construction professionals to prepare project close-out documentation including as- builts, bonds and warrantees, etc.

• To monitor the punch lists for completion, warrantee work, project close out, green building certification and occupant move in.

• To do related work as required.

Required Qualifications for Appointment

KNOWLEDGES, SKILL, AND CAPACITIES:

A thorough knowledge of the principles, practices and techniques of projects management related to developing public sector programs and services; a thorough understanding and ability to oversee planning, budgeting and evaluation processes and the ability to apply them in a government system; the ability to research and prepare reports and recommendations for dissemination of policy information; throughout knowledge of data collection and visualization; a thorough knowledge of, and the ability to, evaluate the attitudes and reactions of interested and affected groups and their demands and needs for information about the department's programs and objectives; and the ability to communicate effectively with a variety of stakeholders; and related capacities and abilities.

For positions in Division of Capital Asset Management and Maintenance:

A thorough knowledge of construction project management principles; a thorough knowledge of architectural and engineering methods and practices in the design and development of buildings and building systems for either renovation or new construction; a thorough knowledge of capital planning activities; a thorough knowledge of the principles, methods, and procedures for construction contracting, construction sequencing, construction safety and cost accounting; a thorough knowledge of state procurement methods for architectural and engineering firms(including the drafting of RFPs) and the evaluation of vendor's qualifications; the ability to utilize a computer and common applications used in construction contracting and management including CAD, AIA documents, Word, Excel and Scheduling Software; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Possession of a Bachelor's Degree or graduate degree with specialization in Construction Management, Architecture or Engineering, Business Administration, Public Administration, Project Management or related field; and

Experience: Considerable employment in a responsible capacity in the field of managing large and complex construction, organizational improvement, or program development projects involving the planning, execution, and closure of assigned projects; or considerable employment in the public or private sector involving supervisory experience in construction management, organizational improvement, or program development in the public sector.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.

Agency State of Rhode Island

Address One Capitol Hill

Providence, Rhode Island, 02908

Website http://www.apply.ri.gov