Project Manager, Grants & Administration - Cancer Center

Department:

SOM KC Cancer Center Clinical Trials

Clinical Research

Position Title:

Project Manager, Grants & Administration - Cancer Center

Job Family Group:

Professional Staff

Job Description Summary:

Manages projects for the Center for Survivorship and Patient-Oriented Research as well as the Director's research program. Assists Director with administration of policies, procedures, and projects, including with internal and external collaborators and employee relations.

Job Description:

Responsible for the management of a growing, complex and active University Center. Works with staff to provide direction in a variety of project-related functions including project development, implementation, coordination, oversight, finance, budget, grant administration and human resources. Formulate and implement the short and long-range goals for the Center and Director.

The University of Kansas Cancer Center is the only National Cancer Institute designated Comprehensive Cancer Center in the region, 1 of only 57 in the nation to receive this distinction. Patients gain access to the most promising therapies, cutting-edge clinical trials and world class research.

Required Qualifications

Education: Bachelor's Degree in business or scientific field.

Work Experience:

• At least 5 years of experience in an academic research environment.

• At least 2 years of managing direct reports.

• At least 2 years of accounting/financial management experience.

• Previous experience with grant management.

Preferred Qualifications

Education: Master's Degree in business or scientific field

Work Experience:

• 6 or more years of experience in an academic research environment.

• 3 or more years of managing direct reports.

• 3 or more years of accounting/ financial management experience.

• 4 or more year of clinical research experience.

Skills:

• Experience with WorkDay

• Ability to evaluate, establish and modify procedures/processes.

• Ability to work independently and effectively.

• Robust problem-solving/ analytical skills.

• Excellent record-keeping, organization and time management skills.

• Excellent communication skills.

• Excellent attention to detail.

• Advanced Excel knowledge.

Job Duties Outlined:

• Serve as post-award grant manager by gathering and assisting in reviewing Notice of Agreements (NOA) ensuring that all employees with effort on the grant are notified, and compensation applied appropriately. Will also work with the KUMC RI to ensure budgets and justifications are correct for fund set-up and sub-award initiation.

• Will be the prime source for determining grant progress report deadlines, contents and formatting. Ensuring that ample time is scheduled to complete and review. Will also work with the KUMC RI to request and monitor No Cost Extensions as needed.

• Will be primarily responsible for the compilation of budgets and budget justifications for the Center. This includes communicating to all collaborating investigators, staff, and sub-award recipient institutions.

• Primarily responsible for determining key indicators of program success and set up processes for obtaining metrics. Monitor, report on, and evaluate program effectiveness using qualitative and quantitative research techniques; investigate trends, and recommend and implement modifications to improve program effectiveness. This includes but is not limited to creating / sending surveys/ reminders to gather information and track progress on the Center and analyzing and summarizing results to compile each year's annual progress report.

• Financial manager for the Center and Director. This includes complete financial monitoring of all expenses, payroll allocations, reimbursements, invoicing. Will prepare regular reports for the Director and advise on fund allocation.

• Grant financial manager for all the awarded grants and subawards under the Center and Director. This includes overseeing entire Cost Centers and multiple grants and gifts. Required to provide continuous reports to the Director and/or Principal Investigators of grant spending to ensure money is spent as budgeted.

• Responsible for Center meetings (both regular/weekly and semi-annual/annual events). This includes but is not limited to assisting with meeting agenda preparation, managing tasks and allocating appropriate time to complete before deadlines, planning and booking all travel and ensuring mentoring time is set aside on a monthly basis for all graduate students and other mentees. May also be asked to manage schedules for other faculty reporting to this Director.

• Must maintain accurate, up to date records for the Director's CV, NIH Other Support pages and anything else deemed important to the Director or Center. Responsible for inbound and outbound Material Transfer Agreements, preparing letters of support and recommendation and annual performance evaluation questionnaires for the Director's review and approval. Maintain PI bibliography and all grant related publications in MyNCBI, resolving non-compliant publications, reviewing collective information annually and entering approved content directly into both eRA commons and SIRS databases for the PI.

• Coordinate internal and external collaborations, including overseeing the transfer of data and materials, subject to the appropriate agreements.

• Will oversee the day to day of all the Center's and Director's direct reports by providing information and resources for all HR related questions, assisting with purchasing, ensuring accurate timekeeping and timesheet approvals and assist with submission of any position, job or salary change request.

• Manage the Center's and Director's Zoom account, Microsoft Teams account, website or any other technology deemed necessary.

• Continuously review practices and procedures regarding operations and record keeping to identify and improve processes.

• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Documents:

• Must provide: Resume/CV AND Cover Letter

Comprehensive Benefits Package:

Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan. Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available. Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays. One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment. A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available. https://www.kumc.edu/human-resources/benefits.html

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.

Pay Range:

$75,000.00 - $115,000.00

Minimum

$75,000.00

Midpoint

$95,000.00

Maximum

$115,000.00