Project Manager, Global Operations

Project Manager, Global Operations. New York. Posting Date: 05/14/2024. Deadline: 06/04/2024

Role Title

Project Manager, Global Operations

Grade Level

Level D, Grade 9

Reporting To

Associate Director, Global Operations

Program/Tool/ Department/Unit Name

Global Operations

Team Name

Global Operations

Role Purpose

The Project Manager is an individual contributor role that performs a wide range of responsibilities that materially advance the strategic objectives of Global Operations and OSF through strengthening and streamlining operations. The role requires specialized knowledge of project management techniques and approaches as they can best be applied in the context of Global Operations.

Key Responsibilities

Reporting to the Associate Director, Global Operations, the Project Manager's, key responsibilities are as follows:

• Support the goals of Global Operations by providing project management expertise on projects assigned by the Associate Director

• Responsible for full lifecycle of project management for projects assigned including, scoping, project plan, deliverable timelines, monitoring, closure and other PMO activities

• Ensure project scopes stay within agreed mandate and timeline, if changes are needed, elevate to the Associate Director

• Manage assigned tasks to project members, ensuring the tasks are completed on time

• Collect data, research and gather information for specific projects; identify possible impacts of the project

• Communicate progress on projects including changes in deliverable timeline, issues and challenges that have been identified, dependencies with other streams of work

• Generates and prepares a variety of materials in advance of routine and special engagements, preparing briefing materials, presentations, and reports as needed

• Address and resolve conflicts or issues that may arise within the project team, ensuring a collaborative and productive working environment

• Assists with events management, workshops, and other logistical aspects, under limited supervision

• Conduct post-project evaluations to assess the effectiveness of project management processes and gather lessons learned for future projects.

• Develops and conducts research on a variety of topics within a defined area and makes informed recommendation to project team and the Associate Director

• Perform other tasks and take on other responsibilities, as required by the Associate Director, Global Operations

• Define and track key performance indicators (KPIs) to measure project success and provide regular reports to senior and associate directors on project progress

• Ensure that project knowledge is captured and transferred to relevant team members or stakeholders to facilitate ongoing operations and future projects. Proven record of resourcefulness and self-motivation, with the ability to work independently and solve problems creatively

People Responsibilities (Total Team/DRs)

None

Key internal relationships

Associate Director, Global Operations, Executive Assistants, Administrative Officers, Global Operations Team

Qualifications

Essential:

• Educated to a degree-level (or equivalent)

Desirable:

• PMP certification

Experience

Essential:

• Substantial and demonstrated project management experience

Desirable:

• Prior successful career experiences working within global organizations and management of complex internal and external stakeholder groups

Functional Competencies:

• Effective management of multiple projects in a fast-paced team across a global network

• Comprehensive knowledge of project management and Project Management software such as Asana, Jira or Trello

• Good Computer skills to enable the use of standard office equipment and standard software packages to support business processes.

• Excellent writing and presentation skills

• Ability to plan, organize, prioritize, and oversee activities to efficiently meet objectives

• The ability and skill to achieve full compliance with applicable rules and regulations in management and/or operations

• Exercises specialized knowledge and provides technical guidance when required on delivering required services to the required standards

• Effective Vendor Management

• Ability and skill to demonstrate a change mindset as well as plan, execute and monitor activities during times of change whilst keeping performance levels up

Personal Competencies:

• Commitment to listening and working with humility; ways of working that are respectful to all people; and that support space and voice for all diverse perspectives in our workplace

• Demonstrates commitment to OSF's core values of humility, commitment, collaboration, respect, inclusivity and integrity

• Proven experience in collaborating with multi-country stakeholders

• Willingness to adjust working hours to include calls and discussions with colleagues and vendors located in various geographic regions

• Commitment to continuous learning and growth in the areas of diversity, equity, inclusion, antiracism, and social justice

• Ability to take initiative and be forward thinking

• Drives a customer service focused culture throughout

• Commitment to productive and positive collaboration and partnership

• Excellent professional judgment on issues requiring sensitivity, confidentiality, and discretion as well as diplomatic skills

• Highly organized, excellent planning skills, proactive, self-managing and conscientious

Languages:

• An excellent knowledge of English. Knowledge of other languages would be an asset

The salary range for this role in the U.S. is $76,300 - $133,500 (USD). The final offer is influenced by a wide array of factors including but not limited to skill set and level of experience

Competitive rates of pay apply.

Open Society Foundations is committed to advancing diversity, equity and inclusion, and to building a diverse staff that reflects the movements, issues and communities that our mission serves. Candidates from all underrepresented backgrounds, identities and communities are encouraged to apply.

We are committed to providing reasonable accommodations to applicants and colleagues with disabilities.