Project Manager, Facilities Planning - Early Childhood Education Department

" Ref: 10011

Position must be posted for a minimum of 10 days

TITLE:

Project Manager, Facilities Planning
REPORTS TO:
Director

DEPARTMENT:

As Assigned
CLASSIFICATION:
Classified Management

FLSA:

Exempt
WORK YEAR/HOURS:
261 days/7.5 hours

ISSUED:
Revised: June 27, 2007
Revised: August 2017
SALARY GRADE:
ADCL 16

BASIC FUNCTION: Plan, coordinate and develop the scope, design and construction of new
school buildings and facilities and the alteration, addition and relocation of existing buildings and
structures.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential
functions shown below. This position description is not intended to be an exhaustive list of all
duties, knowledge, or abilities associated with this classification, but is intended to reflect the
principal job elements accurately).

E = Essential Functions
Plan, coordinate and manage the design and construction of assigned school facilities' projects with
school staff, architects and contractors. Represent the assigned project over the course of the
contract and provide construction interim housing.
Perform value engineering/plan checking and project cost estimating for project budget estimate.
Evaluate and recommend changes in scope of the project.
Manage necessary databases relative to facility master plan.
Approve requests for progress payments from contractors and architects.
Coordinate the bidding of projects with the Purchasing Department and approve bid documents.
Attend and provide expertise to meetings with architects and school administrators involving
planning issues for on-going and new projects.
Meet with regulatory agencies on state and local levels as necessary.
Provide for proper inspection of projects; manage project schedule; assure timely completion of projects; and resolve issues and conflicts.
Coordinate project development/construction with other departments as necessary.
Supervise the services of inspectors, contractors, architects, engineers, and testing labs.
Check and approve final plans and bid documents.
Conduct pre-construction coordination meetings.
Supervise project close out and warranty.
Supervise and evaluate the performance of assigned staff.
Perform related duties as assigned.

MINIMUM QUALIFICATIONS:
TRAINING, EDUCATION AND EXPERIENCE:
Any combination of education, training and/or experience equivalent to: a Bachelor's degree in
engineering, architecture, or construction management, and ten years of construction experience
and/or experience related disciplines, and seven years of progressively responsible experience in
school planning, design and construction
Experience can be substituted for education.

LICENSES AND OTHER REQUIREMENTS:
Valid California Driver's License
Professional architectural or engineering license (B) is preferred.
Employment eligibility that may include fingerprint, Tuberculosis and/or other employment
clearance

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Construction management methods
Architectural methods and techniques
Operation of a computer terminal and data entry techniques
Research methods and report writing techniques
Laws, rules and regulations related to assigned activities
Applicable sections of the State Education Code and other applicable laws

ABILITY TO:
Coordinate major construction projects
Meet schedules and time lines
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others
Maintain records and prepare reports
Prioritize and schedule work

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Maintain current knowledge of technological advances in the field
Analyze situations accurately and adopt an effective course of action
Plan and organize work

WORKING CONDITIONS:
ENVIRONMENT:
Office and construction site environment; driving a vehicle to conduct work; reviewing project
during demolition; working at heights.

PHYSICAL DEMANDS:
Climbing on ladders and scaffolding to inspect work; walking, bending, stooping and reaching to
inspect projects; seeing to inspect work; speaking to exchange information