Project Manager - Facilities Management

Collier County Government Naples , FL 34102

Posted 2 months ago

Purpose of Classification

The purpose of this classification is to manage and coordinate activities of construction, general or technical project controls and activities for the Facilities Management Division.

Essential Functions

Provides direction, guidance and assistance to contractors, work crews, specialists, coordinators, engineers and schedulers; coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; confers with contractors and work crews, assists with complex/problem situations, and provides technical and subject matter expertise. Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; interprets construction plans and specifications; researches code books as needed; initiates any actions necessary to correct deviations or violations.

Defines project controls, objectives, including performance, costs and schedule objectives. Consults with division management or other officials to review status of division projects, review/resolve problems, receive advice/direction, and provide recommendations. Prepares and administers project budgets; submits justifications for budget requests; monitors expenditures to ensure compliance with approved budget.

Prepares project schedules; monitors progress of project in meeting established schedule. Coordinates process for bidding and contracting of services; prepares Requests For Proposal (RFPs) for engineering services, design services, construction services, inspection services, maintenance services, or other services as required; prepares bid packages; conducts pre-bid and pre-construction meetings; issues addendums to clarify questionable issues; participates in negotiations of scope of services and fees for professional services agreements; makes recommendations to Boards regarding selection of vendors and awarding of contracts; compiles language for contracts and specifications packages. Performs professional and technical work in supporting business applications including planning, design, analysis, implementation, integration, and management of technical systems for a department/division.

Recommends information technology strategies, policies, and procedures by evaluating departmental/divisional outcomes; identifying problems; evaluating trends; anticipating requirements. Understands current and future technological goals and ongoing IT issues to ensure project success. Oversees, administers, and coordinates work performed by consultants, contractors, or other service providers; administers annual maintenance contracts; monitors work to ensure compliance with terms of contract; reviews invoices and payment requests submitted by consultants/contractors/service providers.

Prepares executive summaries for presentation to Board of County Commissioners or other officials. Provides technical advice, information, and assistance concerning engineering issues, project management issues, design/construction/development activities, and other issues to contractors, consultants, County staff, public agencies, or others; responds to questions or complaints; assists in resolving engineering problems, project development issues, or conflicts involving project participants; recommends solutions to problems. Coordinates projects and work activities with other divisions, consultants, contractors, sub-contractors, utility companies, state agencies, outside agencies, or others as needed; coordinates with utility engineering staff to identify location of existing utilities and conduct other utility work if necessary.

Coordinates public education activities relating to division projects, services, and activities; coordinates neighborhood programs involving participation of residents, such as resident traffic teams; speaks to property owners and community organizations and provides information regarding projects and activities; develops press releases and public information materials for distribution. Participates in legal activities relating to projects; attends hearings during court proceedings and provides depositions; meets with County Attorneys to discuss cases. Prepares/submits requests for review/changes to ordinances or resolutions.

Prepares or completes various forms, reports, correspondence, executive summaries, requests for proposals, requests for qualifications, schedules, flow charts, progress/status reports, budget documents, cost estimates, purchase order requisitions, notices to proceed, work orders, change orders, punch lists, agendas, action plans, permit applications, permit reports, grant proposals, drawings, designs, maps, or other documents. Receives various forms, reports, correspondence, statistical reports, schedules, bid proposals, drawings, construction plans, design plans, flow charts, permit applications, contracts, change orders, progress reports, budget reports, invoices, payment requests, insurance certificates, inspection reports, technical study reports, laboratory reports, photographs, master plans, specifications, standards, product literature, codes, policies, procedures, trade publications, maps, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate. Maintains files/records of project documentation, contracts, construction drawings, and other departmental/divisional records.

Operates a motor vehicle, personal computer, drafting tools, survey instruments, camera, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, graphics, computer-aided design (CAD), e?mail, Internet, or other computer programs. Monitors inventory of division equipment and supplies; ensures availability of adequate materials to conduct projects and work activities; initiates orders for new/replacement materials. Communicates with supervisor, County officials, employees, other divisions, attorneys, engineers, designers, consultants, contractors, developers, vendors/suppliers, utility companies, state/federal agencies, the public, community organizations, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.

Attends various meetings and hearings, serves on committees, and makes presentations as needed. Maintains a comprehensive, current knowledge of applicable laws/regulations; maintains an awareness of new construction methods, materials, trends, and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. ENGINEERING PROJECTS:

Reviews construction plans, designs, and specifications pertaining to projects; develops designs, drawings, or maps associated with proposed or approved projects; makes recommendations concerning improvements, modifications, design strategies, structural systems, or other aspects of project development. Coordinates acquisition and/or maintenance of required permitting; researches federal, state, and local code requirements; coordinates efforts between multiple divisions, co-applicants, and consultants to prepare application documents; develops programs and reports as required by permit. Manages projects during design and construction phases; attends regular project progress meetings; prepares, reviews, and processes change orders for changes to contracted scope of work; processes purchase order requisitions, work orders, and invoices; reviews project progress reports submitted by contractors; monitors adherence to project schedules. Conducts inspections, monitors work, and maintains records to ensure quality control; inspects quality of construction work and materials; coordinates final inspections with contractors and engineers; coordinates project acceptance with other County divisions or government agencies.

Minimum Qualifications

Bachelor's degree in Civil Engineering, Construction Management, Landscape Architecture, Environmental Engineering, Architecture, Information Technology, Computer Science, Business Management or Administration or a related field; supplemented by five (5) years previous experience and/or training that includes project management, construction supervision, budget administration, contract administration, technology and experience in specific area of assignment, which may include utilities engineering, transportation engineering, traffic engineering, landscape design/management, environmental program administration, stormwater management, facilities management, information technology, solid waste engineering project management (solid waste processing, disposal, transfer, and recycling facilities), or other area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Experience in project management methodology may be preferred such as Waterfall, Agile, XP, Six Sigma, CPM, etc.

Must possess and maintain a valid Florida Driver's License with any applicable endorsements and maintain eligibility requirements and endorsement(s) to drive a County vehicle as provided in CMA 5805. Fingerprinting required.



icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Senior Project Manager (Licensed) Bridge Design

Collier County Government

Posted 3 weeks ago

VIEW JOBS 9/24/2021 12:00:00 AM 2021-12-23T00:00 Purpose of Classification The purpose of this classification is to perform professional engineering design and to manage the design of minor and major highway bridges, and miscellaneous structures (culverts, retaining walls, noise walls, perimeter walls, structural supports for signals and lighting). Essential Functions SPECIFIC ESSENTIAL FUNCTIONS: The successful candidate must be familiar with and able to evaluate the condition of bridges and other structures to perform load rating calculations, review FDOT bridge inspection reports to make determinations and recommendations for the repair, rehabilitation, or replacement of bridges. The preferred candidate will have a background in engineering using Computer Aided Design (CAD) technology including, but not limited to, Microstation or AutoCAD programs. The Senior Project Manager selected must be able to work in coordination with the Road Maintenance Division and the Construction Engineering Inspection Section of the Transportation Engineering Division in the Growth Management Department. ADDITIONAL ESSENTIAL FUNCTIONS: Manages the design of capital road and bridge Improvement projects as part of a team of project managers delivering the five-year work program on time and within budget. A background in design and construction of road and bridge projects will be beneficial to the candidate selected for this position. Coordinates the processes involved in bidding and in contracting of services; prepares Requests For Proposal (RFPs) for engineering services, design services, construction services, inspection services, maintenance services, or other services; prepares bid packages; conducts pre-bid and pre-construction meetings; issues addendums to clarify questionable issues; participates in negotiations of scope of services and fees for professional services agreements; makes recommendations to the Board of County Commissioners regarding the selection of vendors and the award of contracts; composes contract language, including that used in specification packages. Coordinates acquisition and/or maintenance of required permits; researches federal, state, and local code requirements; coordinates efforts between multiple departments, co-applicants, and consultants to prepare application documents; develops programs and reports as required by permit. Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; interprets construction plans and specifications; researches code books as needed; initiates any actions necessary to correct deviations or violations. Consults with division management or other officials to review the status of division projects, reviews/resolves problems, receives advice/direction, and provides recommendations. Reviews construction plans, designs, design reports, and specifications relating to projects; develops designs, drawings, or maps associated with approved projects; conducts field checks of proposed designs; makes recommendations concerning improvements, modifications, design strategies, structural systems, or other aspects of project development. Prepares and administers project budgets; submits justifications for budget requests; monitors expenditures to ensure compliance with approved budget. Prepares project schedules; monitors progress of project in meeting established schedule. Oversees, administers, and coordinates work performed by consultants, contractors, or other service providers; administers annual maintenance contracts; monitors work to ensure compliance with terms of contract; reviews invoices and payment requests submitted by consultants/contractors. Manages projects during design phase and consults with construction project manager during construction phase when necessary; attends regular project progress meetings; prepares, reviews, and processes change orders for changes to contracted scope of work; processes purchase order requisitions, work orders, and invoices; reviews project progress reports submitted by contractors; monitors adherence to project schedules. Prepares executive summaries for presentation to Board of County Commissioners, Planning Commission, or other officials. Provides technical advice, information, and assistance concerning engineering issues, project management issues, design/construction activities, and other issues to contractors, consultants, county staff, public agencies, or others; responds to questions or complaints; assists in resolving engineering problems, project development issues, or conflicts involving project participants; recommends solutions to problems. Coordinates projects and work activities with other departments, consultants, contractors, sub-contractors, utility companies, state agencies, outside agencies, or others as needed; coordinates with utility engineering staff to identify location of existing utilities and conduct other utility work. Minimum Qualifications Bachelor's degree in Civil Engineering, or a related field; supplemented by seven (7) years previous experience and/or training that includes civil engineering, engineering design, engineering plan review, computer-aided design (CAD) operations, surveying, and experience in specific area of assignment, which may include utilities engineering, transportation engineering, traffic engineering, landscape design/management, stormwater management, facilities management; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Must possess and maintain valid State of Florida Professional Engineer (P.E.) license or obtain one within six (6) months of hire. May possess PE from another state but must obtain a Florida Professional Engineer license within 12 months from date of hire. Must possess and maintain a valid Florida Driver's License with any applicable endorsements and maintain eligibility requirements and endorsement(s) to drive a County vehicle. Fingerprinting required. Experience in the design and evaluation of bridges preferred. Collier County Government Naples FL

Project Manager - Facilities Management

Collier County Government