Project Manager - Administration

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The position supports the development and implementation of strategic initiatives by assisting with the creation of comprehensive program plans and projects for key organizational initiatives.

Responsible for leading a project team (or teams) on organizational wide mid-to-low risk projects affecting multiple people within a limited number of areas/departments May also be responsible for overall project management of smaller scale projects.

Responsible for planning, directing and coordinating all aspects of Administration projects. This includes, but is not limited to, project work plan development & management, project plan reporting, issue tracking, scope development & management, project cost, resource & time management, project communications and project risk management. Collaborates with IT, vendors, and Customers to ensure successful completion of projects.

The position supports the development and implementation of strategic initiatives by assisting with the creation of comprehensive program plans and projects for key organizational initiatives.

Responsible for leading a project team (or teams) on organizational wide mid-to-low risk projects affecting multiple people within a limited number of areas/departments May also be responsible for overall project management of smaller scale projects.

Responsible for planning, directing and coordinating all aspects of Administration projects. This includes, but is not limited to, project work plan development & management, project plan reporting, issue tracking, scope development & management, project cost, resource & time management, project communications and project risk management. Collaborates with IT, vendors, and Customers to ensure successful completion of projects.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1.Bachelor's Degree in Business Administration, Communications, Education, Finance or related field.

EXPERIENCE:

1.Two (2) years project management experience.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1.Master's degree preferred.

EXPERIENCE:

1.Certified Associate in Project Management Certification preferred.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1.Assists the Chief Operating Officer in achieving operating and financial objectives, supporting quality of service initiatives, adapting to economic, technological, and regulatory changes, and responding effectively to patient, physician, employee and organizational needs.

2.Responsible in all aspects of project planning, including project proposal reviews to determine goals, time frame, funding, project approach, staffing requirements, deliverables, and allocation of resources.

3.Ensures that all Hospital activities and operations are carried out in compliance with local, state and federal regulations and laws governing business operations.

4.Collaborates with the organizational leadership to integrate service functions with WVU Medicine.

5.Develops and maintains project scope/charter with assistance from management. Develops and maintains project schedule.

6.Responsible for all processes related to the timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information.

7.Proactively manages project to identify potential risks and/or issues and escalates appropriately. Implements and monitors the change control process, and documents and facilitates the outcomes of the change control process for assigned projects.

8.Understands Customers and their needs. Provides realistic expectations, actively monitors customer satisfaction.

9.Ensures project status, issues, and successes are clearly communicated to all levels (team, management, stakeholders, etc.), documented and is in accordance with project plan and standards.

10. Participates in pre-engagement preparation and implementation planning, and transition to support. Motivates project team to action. Identifies common themes, makes inferences, and draw conclusions.

11. Ensures acceptable level(s) of project staffing and oversight of consultants, contractors, and vendors to meet the requirements of the agreed upon contract/RFP stipulations for assigned projects.

12. Manages vendor Project Manager and coordinates with vendor PM to manage vendor resources. Manages vendor invoicing related to assigned projects.

13. Exerts strong influencing skills to impact choices on immediate and long-term decisions. Continual adjustments with stakeholders in a persuasive and positive manner, to keep project on course using win-win negotiation techniques.

14. Utilizes working knowledge of current organization's versions of desk top software to perform project planning and oversight, for example: Windows, MS Project, MS Office, MS SharePoint.

15. Participates in planning and implementing change and maintaining and improving productivity through attendance and participation in departmental functions and staff meetings.

16. Supports the development and installation of procedures and controls to promote communication and adequate information flow within the Hospital.

17. Provides training and consultative support to others regarding process improvement initiatives.

18. Assists in meeting regulatory guidelines, licensure requirements, and in achieving quality improvement objectives.

19. Establishes and maintains cooperative and positive working relationships with customers and project staff.

20. Participates on committees, special projects and other duties as assigned.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.Frequent walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, grasping are necessary body movements utilized in performing duties through the work shift.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.Standard office environment.

SKILLS AND ABILITIES:

1.Ability to handle and maintain confidential information.

2.Ability to work well under high stress conditions.

3.Ability to work independently or cooperatively as a team member.

4.Ability to work with multi-disciplinary groups.

5.Ability to work in a fast paced and rapidly changing environment.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1.Bachelor's Degree in Business Administration, Communications, Education, Finance or related field.

EXPERIENCE:

1.Two (2) years project management experience.

PREFERRED QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1.Master's degree preferred.

EXPERIENCE:

1.Certified Associate in Project Management Certification preferred.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1.Assists the Chief Operating Officer in achieving operating and financial objectives, supporting quality of service initiatives, adapting to economic, technological, and regulatory changes, and responding effectively to patient, physician, employee and organizational needs.

2.Responsible in all aspects of project planning, including project proposal reviews to determine goals, time frame, funding, project approach, staffing requirements, deliverables, and allocation of resources.

3.Ensures that all Hospital activities and operations are carried out in compliance with local, state and federal regulations and laws governing business operations.

4.Collaborates with the organizational leadership to integrate service functions with WVU Medicine.

5.Develops and maintains project scope/charter with assistance from management. Develops and maintains project schedule.

6.Responsible for all processes related to the timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information.

7.Proactively manages project to identify potential risks and/or issues and escalates appropriately. Implements and monitors the change control process, and documents and facilitates the outcomes of the change control process for assigned projects.

8.Understands Customers and their needs. Provides realistic expectations, actively monitors customer satisfaction.

9.Ensures project status, issues, and successes are clearly communicated to all levels (team, management, stakeholders, etc.), documented and is in accordance with project plan and standards.

10. Participates in pre-engagement preparation and implementation planning, and transition to support. Motivates project team to action. Identifies common themes, makes inferences, and draw conclusions.

11. Ensures acceptable level(s) of project staffing and oversight of consultants, contractors, and vendors to meet the requirements of the agreed upon contract/RFP stipulations for assigned projects.

12. Manages vendor Project Manager and coordinates with vendor PM to manage vendor resources. Manages vendor invoicing related to assigned projects.

13. Exerts strong influencing skills to impact choices on immediate and long-term decisions. Continual adjustments with stakeholders in a persuasive and positive manner, to keep project on course using win-win negotiation techniques.

14. Utilizes working knowledge of current organization's versions of desk top software to perform project planning and oversight, for example: Windows, MS Project, MS Office, MS SharePoint.

15. Participates in planning and implementing change and maintaining and improving productivity through attendance and participation in departmental functions and staff meetings.

16. Supports the development and installation of procedures and controls to promote communication and adequate information flow within the Hospital.

17. Provides training and consultative support to others regarding process improvement initiatives.

18. Assists in meeting regulatory guidelines, licensure requirements, and in achieving quality improvement objectives.

19. Establishes and maintains cooperative and positive working relationships with customers and project staff.

20. Participates on committees, special projects and other duties as assigned.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.Frequent walking, standing, stooping, kneeling, reaching, pushing, pulling, lifting, grasping are necessary body movements utilized in performing duties through the work shift.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1.Standard office environment.

SKILLS AND ABILITIES:

1.Ability to handle and maintain confidential information.

2.Ability to work well under high stress conditions.

3.Ability to work independently or cooperatively as a team member.

4.Ability to work with multi-disciplinary groups.

5.Ability to work in a fast paced and rapidly changing environment.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Days (United States of America)

Exempt/Non-Exempt:

United States of America (Exempt)

Company:

WVUH West Virginia University Hospitals

Cost Center:

8064 UHA Medicine General Internal Medicine

Address:

1 Medical Center Drive

Morgantown

West Virginia