The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn't have to be true? What if our built environment where we live, learn, play, and conduct business carried us forward instead?
Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the futurejoin us!
Our Visioning, Brand and Experiences group in Boulder, CO works on some of the most exciting and unique projects around the world. Extending to 27 countries and virtually every city in the US and Canada, our team success in the retail, mixed-use, urban, corporate workplace and hospitality industries. We produce branded experiences and combine all aspects of a project to create an award-winning result.
In this part-time (20-hours/week) role, you will assist the Project Manager with the financial and management responsibilities to successfully execute these groundbreaking projects.
Your Key PMA Responsibilities
The following are typical responsibilities that may be assigned to the PMA by the PM. Other responsibilities may arise depending on the project-specific scope of work and/or changes in project-specific needs.
Weekly review of project charges.
Weekly review of task budgets.
Review accounts receivable status and address with client if needed.
Update Earned Value Analysis (EVA).
Clear/address any provisions.
Facilitate invoicing process by reviewing billing reports (UDRs/TBRs) and coordinating with the PM to finalize invoices.
Coordinate with subcontractors by executing agreements, change orders, managing budgets, invoicing, and payment.
Assist in preparing change order requests.
Compile and maintain project task list and communicate to project team when changes occur.
Prepare and maintain project team contact list, which includes client team members, Stantec team members, and project subcontractors.
Assist with weekly and longer-term project scheduling.
Follow Project Management Framework.
Your Key Administrative Duties
Onboard new employees
Assist with travel arrangements and expense report generation for Sr. Principal.
Track and order coffee, kitchen, and office supplies (online delivery site and online Staples).
Be generally available for incoming visitors and clients, light management of client meetings such as ordering lunch.
Receive calls that are not handled by the automated receptionist recording (light duty).
Other administrative duties as needed.
Your Capabilities and Credentials
Strong organizational skills
Ability to multi-task
Analytical with high attention to detail
Clear verbal and written communication skills
Ability to make appropriate decisions
Knowing when to ask questions
Ability to work effectively with a wide range of personalities with a wide range of design backgrounds
Team player with the ability to motivate and promote team work in others
Willingness to learn new skills, as needed
Versatility, flexibility and willingness to work within frequently changing priorities.
Must be willing and able to take initiative when needed.
Flexibility to learn new skills.
Proficiency in MS Office Suite.
InDesign, Adobe Suite knowledge beneficial.
Education and Experience
High School Diploma with minimum of 2-3 years experience; or post-secondary degree in related field; or equivalent combination of education and experience.
Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each others' talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Job: Administrative Support
Primary Location: United States-Colorado-Boulder
Organization: BC-2001 Buildings-US Colorado
Employee Status: Regular
Job Level: Individual Contributor
Job Posting: Oct 4, 2018, 1:12:23 PM
Req ID: 180001ZT