Project Management Assistant, Eurofins Environment Testing, West Sacramento, CA

Company Description

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic, and labelling is accurate. Eurofins is dedicated to delivering testing services that contribute to the health and safety of society and the planet, and to its corporate responsibility to protect the environment and ensure diversity, equity, and inclusion across the entire network of Eurofins companies.

Job Description

Eurofins Environment Testing is searching for a Project Management Assistant I in West Sacramento, CA.

The Project Management Assistant I (PMA I) supports the Project Management staff in servicing clients to meet the Client Service Organization mission.

Project Management Assistant I responsibilities include, but are not limited to, the following:

Project set-up:

• Creates bottle orders

• Schedules courier or field sampler, if needed

• Confirms non-Eurofins Environment Testing subcontract labs are on the

• approved list and set up as vendors for existing work

• Generates PO requisition when sending subcontract samples

Sample Receipt:

• Reviews log-in

• Generates subcontract paperwork

• Sends client sample receipt confirmation

• Reviews draft invoice

• Confirms that any client needed information (purchase order, project number, etc.) is recorded in LIMS for invoicing

Reporting:

• Creates and issues final report by client due date

• Issues final data package

• State reporting forms and submission

• EDD checkers

• Data upload

• Compiles case narrative

Invoicing:

• Reviews final invoice before issuing to client

• Generates credit/debit memos as needed

• Submits credit/debit memos for approval

• Submits approved credit/debit memos to client, if needed

• Submits revised invoices

Qualifications

Basic Minimum Qualifications:

• Associates degree from an accredited university; Science degree preferred; four years client-relationship/client service experience may substitute for degree

• 1-3 years business experience required

• Bench chemist experience is a plus

• Authorization to work in the United States indefinitely without restriction or sponsorship

The ideal candidate would possess the following knowledge and skills:

• Program specifications and laboratory procedures

• Environmental regulations

• Process improvement methods

• Laboratory methods and techniques

• Work acceptance policy

• Process improvement methods

• Computers, word processing, database software

• General mathematics

• Eurofins Environment Testing Quality Assurance Program Plan (QAPP)

• Basic Knowledge of Laboratory LIMs

• Strong interpersonal skills

• Effective problem-solving skills

• Strong oral and written communication skills

• Customer service/client relations

• Strong organizational skills

• Negotiation

• Conflict resolution

• File maintenance/organization

• Computer skills, using routine software applications, such as Outlook, Office, Excel, Word, Access, and PowerPoint.

• Proven client service skills

• Employ customer service skills to resolve client problems

• Communicate effectively at all levels of the organization

• Confront and successfully resolve day-to-day problems

• Maintain professional demeanor when working with clients

• Attention to Clients: Demonstrates a desire to understand customer needs; listens to what customers are saying and asks questions as appropriate; demonstrates awareness of client goals. Follows up with clients during projects and following project completion; keeps clients up to date about decisions that affect them; seeks the comments, criticisms and involvement of clients; adjusts services based on client feedback.

• Technical Familiarity: Seeks information from a variety of sources in a variety of ways to respond to client's technical questions about the project and to effectively communicate project status.

Additional Duties:

• Collections/Accounts Receivable

• Upload of invoices to client platforms

• Assist sample receiving with login or other tasks, as needed

• Assist bottle prep, as needed

• Answers main line phones and assist clients coming to lobby

• Works with operations for rush requests and capacity for incoming work

• Verifies certifications meets project requirements

• Provides supporting documents to clients or lab for review

• May communicates delays or issues to clients

Additional Information

Compensation range: $19-$23 per hour depending on qualifications and experience.

Position is full-time.

Monday

• Friday, 9:30am

• 6pm with overtime and weekends as needed.

Eurofins Environment Testing (USA) provides a compensation range for informational purposes, the actual base compensation may vary based upon, but not limited to, relevant experience and skill set, base compensation of internal peers, business sector, and geographic location.

We offer excellent full-time benefits including comprehensive medical coverage, life and disability insurance, 401(k) with company match, paid holidays and vacation, personal days, and dental and vision options.

As a Eurofins employee, you will become part of a company that has received national recognition as a great place to work. We offer excellent full-time benefits including comprehensive medical coverage, life and disability insurance, 401(k) with company match, paid holidays, paid time off, and dental and vision options.

We support your development! Do you feel you don't match 100% of the requirements? Don't hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity! Eurofins network of companies believe in strength and innovation through diversity, being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: https://careers.eurofins.com/

Company description: Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

The Eurofins network of companies is the global leader in food, environment, pharmaceutical and cosmetic product testing and in discovery pharmacology, forensics, advanced material sciences and agroscience contract research services. It is one of the market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, advanced material sciences and in the support of clinical studies, as well as having an emerging global presence in Contract Development and Manufacturing Organisations. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 35 years, Eurofins has grown from one laboratory in Nantes, France to 61,000 staff across a decentralised and entrepreneurial network of ca. 900 laboratories in 61 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

In 2022, Eurofins generated total revenues of EUR 6.7 billion, and has been among the best performing stocks in Europe over the past 20 years.

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.