Project Director **Pending Grant**

Calista Anchorage , AK 99501

Posted 7 months ago

JOB SUMMARY:

The Project Director will administer the grant from U.S. Department of Education Alaska Native Education Take Wing "Tengluni" project - with the Calista Education and Culture, Inc. and facilitate activities in accordance with the intent of the grant in a timely manner with all the individuals and organizations involved. This position is subject to funding availability and expected to last until approximately September 2022.

ESSENTIAL FUNCTIONS

  • Review and understand the US Department of Education grant award and requirements, including

"Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards,"

Education General Administrative Regulations (EDGAR),

"Select Topics in Administering ED Discretionary Grants,"

Complete required training and

other additional requirements related to the grant.

  • Ensure the use of fiscal controls and funding accounting procedures to insure proper disbursement of and accounting for Federal Funds.

  • Communicate regularly with fiscal management staff, granting agency contacts, and those involved with the grant project.

  • Assure that Federal funds are used only for those expenditures associated with activities that confirm to the goals and objectives approved for the grant project.

  • Monitor and track the grant budget and ensure activities are completed within budget and timeline.

  • Ensure that the activities in the scope of work are clearly identified and communicated to all those involved.

  • Coordinate and ensure the goals and objectives outlined in the grant project are completed in alignment with the timeline.

Goal 1: Foster Yuuyaraq values and teachings to develop intrinsic motivation to graduate from high school.

Goal 2: Teach students skills necessary to navigate post-secondary opportunities and choices

Goal 3: Mentor students through the process of developing resilience and self-determination strategies to overcome challenges.

  • Ensure the Calista Education and Cultural, Inc. objectives are managed and met:

Serve as grantee and fiscal agent for the Project.

Act as managing partner for the Project Leadership Team consisting of the Alaska Humanities Forum and School District primary contacts, convening regular meetings of that group and facilitating communication among all partners.

Monitor activities of the Assistant Project Manager, Yuuyaraq Instructor, Mentorship Coordinator, Cultural Advisor, Administrative Support III and other contractors (i.e. the evaluation team).

Prepare and submit all grantor required documents and correspondence.

Manage the recruitment and selection of students.

Provide oversight and management of the school presentations and student cohorts groups.

Ensure ongoing mentoring for student participants and support for students to complete participation expectations.

Provide a formalized structure for student success in the project.

  • Ensure the partnership agreement objectives with the Alaska Humanities Forum and School Districts are managed and met.

  • Build and maintain collaborative relationships by working with individuals, groups, organizations, and partners.

  • Work to ensure health and safety requirements for any meetings, immersions, gatherings and other related activities are implemented, monitored and reported.

  • Administer the daily operations of the grant project and schedule activities to meet the timing of the activities outlined in the grant.

  • Plan, coordinate and conduct meetings, presentations, immersions and trainings with essential attendees and team members.

  • Outline tasks, responsibilities for grant project participants, and ensure completed when due.

  • Collect and combine information gathered, disperse to team members, track progress, and ensure completion of grant objectives as scheduled.

  • Develop and update necessary documents associated with the grant project, which may include job descriptions, employee evaluations, independent contractor agreements, requests for proposals, surveys, presentations, objectives and measurements, materials, online information, etc.

  • Write and submit narrative and financial reports for the grant when due.

  • Ensure program data is compiled and recorded in a database using a determined method; ensure documents are assembled, organized, tracked, and filed.

  • Ensure proper evaluation of the project is taking place.

  • Work in a constant state of alertness and in a safe manner.

  • Perform additional duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES:

  • Excellent organizational and time management skills with the ability to prioritize, multi-task, and confidentially process and maintain data with accuracy with minimal oversight.

  • Ability to learn and understand policies and procedures and how they relate to Calista Education and Culture's goals.

  • Proficient computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.

  • Ability to enter data accurately into databases.

  • Ability to type 45 WPM and use the 10-key by touch.

  • Knowledge of accounts payable and invoicing processes and terminology with ability to perform related tasks.

  • Knowledge of accounts receivable and payment processes with ability to perform related tasks.

  • Ability to process a high volume of data with accuracy and meet various deadlines.

  • Solid understanding of basic accounting principles, fair credit practices, and collection regulations.

  • Ability to professionally and effectively communicate with employees, business partners, and clients via written and verbal communication methods.

  • Ability to develop relationships for success of the organization.

  • Excellent interpersonal skills to work effectively and cooperatively with all levels of management and staff.

  • Effective oral and technical written communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.

  • Must be detail oriented; superior organizational, information management, and follow-up skills.

  • Ability to use general office equipment such as fax, phone, copier, etc.

  • Ability to follow a process.

  • Strong professional customer service skills, including active listening, prompt service and follow-up.

  • Excellent analytical skills with the ability to evaluate data and consider decision impact across multiple areas.

  • Strong decision analysis and problem-solving skills; ability to draw conclusions and justify decisions.

  • Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems.

  • Ability to adapt to changes in tasks in the work environment; manage competing demands and change approach to best fit the situation. Must be able to deal with frequent delays, and unexpected tasks as assigned, and effectively plan and organize duties to meet deadlines.

  • Ability to participate in and facilitate group meetings.

  • Work requires willingness to work a flexible schedule.

  • Must be able to travel out of town for day travel, overnight travel or to villages as needed with advanced notice.

  • Ability to read and understand documents such as employee handbooks, safety rules, Company's Standard Operating Procedures (SOPs).

  • Ability to maintain a professional appearance.

  • Ability to operate a motor vehicle in a safe and efficient manner.

  • Ability to work in a Native Corporation multi-business environment.

Job Requirements

QUALIFICATIONS:

  • High School Diploma or equivalent required; Bachelor's Degree strongly preferred.

  • Minimum of 2 years' related project management experience and/or training; or equivalent combination of education and experience.

  • Valid state driver's license and be qualified to operate a vehicle under the conditions of Calista Education and Culture's Driving Policy.

  • Ability to speak Yup'ik preferred.

  • Ability to pass a drug, driving and background screening.

PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS

The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PHYSICAL EFFORT

Frequently: Sitting, Standing, Walking, Bending Over, Pushing or pulling, Talking, Grasping, Lifting 25 lbs. or less, Carrying 25 lbs. or less, Eye/hand coordination

VISUAL ACUITY

Frequently: Distance vision (clear at 20' or more), Color vision (ability to identify and distinguish colors), Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus). Continuously: Close vision (clear at 20" or less), Depth perception (three-dimensional vision, ability to judge distances and special relationships).

MENTAL EFFORT

Frequently: Discriminating colors. Continuously: Thinking analytically, Using effective verbal & written communication, Handling stress & emotions, Concentrating on tasks, Remembering details, Making decisions, Adjusting to changes, Examining/observing details.

ENVIRONMENTAL FACTORS

Frequently: Working w/others, working alone


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Project Director **Pending Grant**

Calista