Project Director **Pending Grant**

Calista Anchorage , AK 99501

Posted 7 months ago


The Project Director will administer the grant from U.S. Department of Education Alaska Native Education Take Wing "Tengluni" project - with the Calista Education and Culture, Inc. and facilitate activities in accordance with the intent of the grant in a timely manner with all the individuals and organizations involved. This position is subject to funding availability and expected to last until approximately September 2022.


  • Review and understand the US Department of Education grant award and requirements, including

"Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards,"

Education General Administrative Regulations (EDGAR),

"Select Topics in Administering ED Discretionary Grants,"

Complete required training and

other additional requirements related to the grant.

  • Ensure the use of fiscal controls and funding accounting procedures to insure proper disbursement of and accounting for Federal Funds.

  • Communicate regularly with fiscal management staff, granting agency contacts, and those involved with the grant project.

  • Assure that Federal funds are used only for those expenditures associated with activities that confirm to the goals and objectives approved for the grant project.

  • Monitor and track the grant budget and ensure activities are completed within budget and timeline.

  • Ensure that the activities in the scope of work are clearly identified and communicated to all those involved.

  • Coordinate and ensure the goals and objectives outlined in the grant project are completed in alignment with the timeline.

Goal 1: Foster Yuuyaraq values and teachings to develop intrinsic motivation to graduate from high school.

Goal 2: Teach students skills necessary to navigate post-secondary opportunities and choices

Goal 3: Mentor students through the process of developing resilience and self-determination strategies to overcome challenges.

  • Ensure the Calista Education and Cultural, Inc. objectives are managed and met:

Serve as grantee and fiscal agent for the Project.

Act as managing partner for the Project Leadership Team consisting of the Alaska Humanities Forum and School District primary contacts, convening regular meetings of that group and facilitating communication among all partners.

Monitor activities of the Assistant Project Manager, Yuuyaraq Instructor, Mentorship Coordinator, Cultural Advisor, Administrative Support III and other contractors (i.e. the evaluation team).

Prepare and submit all grantor required documents and correspondence.

Manage the recruitment and selection of students.

Provide oversight and management of the school presentations and student cohorts groups.

Ensure ongoing mentoring for student participants and support for students to complete participation expectations.

Provide a formalized structure for student success in the project.

  • Ensure the partnership agreement objectives with the Alaska Humanities Forum and School Districts are managed and met.

  • Build and maintain collaborative relationships by working with individuals, groups, organizations, and partners.

  • Work to ensure health and safety requirements for any meetings, immersions, gatherings and other related activities are implemented, monitored and reported.

  • Administer the daily operations of the grant project and schedule activities to meet the timing of the activities outlined in the grant.

  • Plan, coordinate and conduct meetings, presentations, immersions and trainings with essential attendees and team members.

  • Outline tasks, responsibilities for grant project participants, and ensure completed when due.

  • Collect and combine information gathered, disperse to team members, track progress, and ensure completion of grant objectives as scheduled.

  • Develop and update necessary documents associated with the grant project, which may include job descriptions, employee evaluations, independent contractor agreements, requests for proposals, surveys, presentations, objectives and measurements, materials, online information, etc.

  • Write and submit narrative and financial reports for the grant when due.

  • Ensure program data is compiled and recorded in a database using a determined method; ensure documents are assembled, organized, tracked, and filed.

  • Ensure proper evaluation of the project is taking place.

  • Work in a constant state of alertness and in a safe manner.

  • Perform additional duties as assigned.


  • Excellent organizational and time management skills with the ability to prioritize, multi-task, and confidentially process and maintain data with accuracy with minimal oversight.

  • Ability to learn and understand policies and procedures and how they relate to Calista Education and Culture's goals.

  • Proficient computer skills specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs.

  • Ability to enter data accurately into databases.

  • Ability to type 45 WPM and use the 10-key by touch.

  • Knowledge of accounts payable and invoicing processes and terminology with ability to perform related tasks.

  • Knowledge of accounts receivable and payment processes with ability to perform related tasks.

  • Ability to process a high volume of data with accuracy and meet various deadlines.

  • Solid understanding of basic accounting principles, fair credit practices, and collection regulations.

  • Ability to professionally and effectively communicate with employees, business partners, and clients via written and verbal communication methods.

  • Ability to develop relationships for success of the organization.

  • Excellent interpersonal skills to work effectively and cooperatively with all levels of management and staff.

  • Effective oral and technical written communication skills to effectively and clearly communicate complex information to others as well as to present information in front of a group.

  • Must be detail oriented; superior organizational, information management, and follow-up skills.

  • Ability to use general office equipment such as fax, phone, copier, etc.

  • Ability to follow a process.

  • Strong professional customer service skills, including active listening, prompt service and follow-up.

  • Excellent analytical skills with the ability to evaluate data and consider decision impact across multiple areas.

  • Strong decision analysis and problem-solving skills; ability to draw conclusions and justify decisions.

  • Ability to perform basic mathematical computations, detect unobvious facts and issues, and exercise resourcefulness in resolving problems.

  • Ability to adapt to changes in tasks in the work environment; manage competing demands and change approach to best fit the situation. Must be able to deal with frequent delays, and unexpected tasks as assigned, and effectively plan and organize duties to meet deadlines.

  • Ability to participate in and facilitate group meetings.

  • Work requires willingness to work a flexible schedule.

  • Must be able to travel out of town for day travel, overnight travel or to villages as needed with advanced notice.

  • Ability to read and understand documents such as employee handbooks, safety rules, Company's Standard Operating Procedures (SOPs).

  • Ability to maintain a professional appearance.

  • Ability to operate a motor vehicle in a safe and efficient manner.

  • Ability to work in a Native Corporation multi-business environment.

Job Requirements


  • High School Diploma or equivalent required; Bachelor's Degree strongly preferred.

  • Minimum of 2 years' related project management experience and/or training; or equivalent combination of education and experience.

  • Valid state driver's license and be qualified to operate a vehicle under the conditions of Calista Education and Culture's Driving Policy.

  • Ability to speak Yup'ik preferred.

  • Ability to pass a drug, driving and background screening.


The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


Frequently: Sitting, Standing, Walking, Bending Over, Pushing or pulling, Talking, Grasping, Lifting 25 lbs. or less, Carrying 25 lbs. or less, Eye/hand coordination


Frequently: Distance vision (clear at 20' or more), Color vision (ability to identify and distinguish colors), Peripheral vision (ability to observe an area that can be seen up and down or to the left and right while eyes are fixed on a given point), Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus). Continuously: Close vision (clear at 20" or less), Depth perception (three-dimensional vision, ability to judge distances and special relationships).


Frequently: Discriminating colors. Continuously: Thinking analytically, Using effective verbal & written communication, Handling stress & emotions, Concentrating on tasks, Remembering details, Making decisions, Adjusting to changes, Examining/observing details.


Frequently: Working w/others, working alone

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Project Supervisor

Assets, Inc.

Posted Yesterday

VIEW JOBS 2/20/2020 12:00:00 AM 2020-05-20T00:00 Project Supervisor Date Posted: 10/16/2019 Location: Nesbett Courthouse Compensation and Hours Minimum Salary: $14.50/Hour Maximum Salary: DOE Type of Job: Full Time Hours per Week: 30-40 Benefits: To be discussed Job Description: In accordance with Assets, Inc. core values and mission, the Project Supervisor assists with the daily operations of a designated service contract site (ex: janitorial, food service, etc.). This position is responsible for a variety of aspects at the contract site including, but not limited to: ensuring services are provided according to contract standards, supply purchasing, providing support services to served individuals, documentation, and supervision/training of frontline workers. The Project Supervisor provides direct labor according to company safety rules and established parameters. This position may require de-escalating verbally or physically aggressive individuals according to identified procedures and individual client protocols. Essential Duties and Responsibilities * Adhere to and demonstrates Assets, Inc. core values, mission, policies, procedures and compliance plan in the performance of all aspects of this position. * Monitors service delivery and ensures that all daily and periodic tasks are completed as scheduled and according to specified quality standards. * Assists Project Manager with ordering/purchasing supplies. Monitors the supply and equipment use at the site. * Provides supervision, guidance and training to frontline workers according to the organization's policies, identified procedures and applicable laws. * Assists the Project Manager with the coordination of the Supported Employment and Ability One programs. This includes, but is not limited to: * Participates in individual support plan meetings, implements plans and documents individual's training progress. * Provides assistance to contract site team in case management, data collection and Individual Support Treatment Plan (ISPT) development. * Ensures site documentation, practices and support services comply with Medicaid standards and adhere to individual support plans (ISP). * Communicates with job coaches, case managers and guardians/care providers. * Works with and provides support to individuals with mental illness or developmental disabilities. * Ensures transportation for employees as required. * Conducts and reports time studies. * Performs direct labor (hands-on cleaning and janitorial duties) according to company safety rules and established parameters. * Responsible for the accurate and timely completion of all necessary paperwork required by the department or Assets, Inc. This includes, but is not limited to: * Quality Control Reports * Task Completion Reports * Supply Inventory * Service Notes * Incident Reports * Payroll/Time Sheets and Attendance for all site employees * Time Studies/Performance Measurement * Mileage Forms * Supervisory Files * HR Forms and Documentation * Increases safety awareness and actively promotes safety at the contract site. Provides safety training and hazardous chemical communications training to site employees. Ensures site safety rules are followed at all times and reports safety hazards or violations immediately. * Maintains regular, consistent and open communications with the Project Manager about the well being of the contract site, site challenges or concerns, suggestions, customer complaints, employee issues, etc. * Develops and maintains pro-active and assistive relationships with the customer, Assets management, site employees and served individuals and their family members. * Completes all trainings required for this position. Actively participates in required site and company meetings. * May be required to work at multiple designated work sites or may be reassigned as needed to other contract work sites. * Works a varied schedule, to include work outside of normal week hours. * Assists in or individually de-escalates verbally or physically aggressive individuals according to identified procedures and individual client protocols. * Performs other duties as assigned by supervisory personnel. Supervisory Responsibilities Provides supervision, mentoring and training to frontline workers employed at the contract site. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Ensures a safe, secure and comfortable work environment for employees. Responsibilities include, but are not limited to: * Assisting Project Manager with interviewing and hiring * Providing orientation/on-the-job training to new staff and monitoring on-going individual and team training needs * Planning, assigning, and directing work. Ensuring employees remain on-task. * Assisting the Project Manager with team meeting facilitation * Conducting time studies/performance measurements * Appraising performance * Assisting Project Manager in rewarding and disciplining employees * Addressing complaints and resolving problems Minimum Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representatives of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Education and/or Experience: * High School Diploma or General Education Degree (GED) required. * One (1) year of related experience and/or training required. * Previous supervisory experience strongly preferred. * Language Skills: * Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. * Mathematical Skills: * Ability to add, subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurements, volume, and distance. * Reasoning Ability: * Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. * Certificates, Licenses, Registrations: * Alaska driver's license and insured vehicle required. Must be able to pass a criminal background check under the state regulations. Proof of driver's license, vehicle insurance and educational credentials must be presented at time of hire. * Desired Skills and Abilities * Previous working experience and specific technical knowledge related to the service industry (especially in the janitorial or food service areas). * Previous supervisory experience and/or training strongly preferred. * Possess a thorough knowledge of skills and techniques used in service industry. * Able to work with minimum supervision. * Proficient working with computers. * Good written and verbal communication skills. * Demonstrated ability to be flexible and work in a dynamic team environment. * Able to maintain client confidentiality at all times. * Ability to establish and maintain effective working relationships within the company, site and contract. * Ability to relate to and coordinate diverse groups of people. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to sit. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 25 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. The Project Supervisor must be able to de-escalate verbally or physically aggressive individuals according to identified procedures and individual client protocols. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Depending upon the work location, while performing the duties of this job, the employee may be occasionally exposed to moving mechanical parts, toxic or caustic chemicals, and vibration. The noise level in the work environment is usually moderate, however may become very loud on occasion. May be exposed to physical and verbal altercations with individuals served. Assets, Inc. is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, disability, sexual orientation, gender identity or expression, marital status, protected veteran status, genetics, or any other category protected under applicable law. * One (1) year of related experience and/or training * Do you have a high school diploma or GED? Assets, Inc. Anchorage AK

Project Director **Pending Grant**