Project Coordinator/Admin Assistant

Cormac Corporation Columbia , MD 21044

Posted 4 months ago

Title: Project Coordinator

Job Location : Columbia, Maryland

FLSA: Exempt

Date: September 2018

Position Purpose:

We are seeking a Project Coordinator who will support the project coordination activities. This position reports to the Program Manager and works closely with the Project Management Team. This person will provide quality support to the project teams, track progress, task completion, schedules, program and project level reporting, and contribute to project success by ensuring execution of project management best practices.

Roles and Responsibilities:

  • Work with the project teams to maintain an Integrated Master schedule, understand and assist with tracking all work, task and project assignments.

  • Monitor and report on project schedule adherence.

  • Prepare and/or edit meeting minutes and presentations.

  • Assist in follow up on project issues/risks, dependencies, schedule and status information.

  • Develop project status reports.

  • Handle schedules and conduct/facilitate project and program meetings.

  • Provide support in the development of scheduled deliverables and other communications.

  • Record and maintain project issues, risks, scope changes, decision logs, schedule status and variance, and resource management issues.

  • Work with the Project Manager to keep others informed about project status.

  • Manage time and set priorities and deadlines appropriately.

  • Work with minimum supervision.

  • Adhere to applicable CMMI policies and procedures.

  • Evaluate current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.

Minimum Qualifications and Experience:

  • Bachelor's degree with a minimum of 3 years of Project Coordinator/Specialist experience.

  • 3 years of experience using MS Project.

  • Technically competent with various software programs such as Word, Excel, PowerPoint, MS Visio, and Adobe.

  • Experience managing others schedules

  • Highly detail oriented and able to take general instructions and run with the execution of tasks.

  • Experience at working both independently and in a team-oriented, collaborative environment is essential.

  • Ability to effectively prioritize and execute tasks in a high-pressure environment is crucial

  • Ability to conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.

  • Ability to elicit cooperation from a wide variety of sources, including many departments within the business and IT.

  • Experience in the healthcare industry with Medicare and Medicaid applications.


These essential functions are representative of those that must be met by an employee to successfully perform the physical aspects of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Use of office equipment including personal computer, laptop computer, printer, fax machine and telephone

  • The employee is occasionally required to use hands and fingers to operate, handle, and reach

  • Specific vision abilities required by this job include close vision and the ability to adjust focus

  • Communicate effectively in writing and verbally in person, via email and via telephone

  • Sit for extended periods of time up to 7 hours per day

  • Standard workweek 40-50 hours

  • The noise level in the work environment is usually moderate

This job description reflects management's assignment of essential functions; and nothing in this herein restricts management's right to assign or reassign duties and responsibilities to this job at any time.

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Project Coordinator/Admin Assistant

Cormac Corporation