Project Coordinator

Our Business

We are a global leader in environmental consulting - made stronger with the recent acquisition of Wood's Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects.

This Opportunity

WSP is currently initiating a search for a Project Administrator to join our Earth & Environment Team serving primarily an environmental site remediation project in southeastern Ohio near Steubenville. The candidate will report to a field office trailer daily. The project is expected to have a duration of 4 years or more.

This position provides an opportunity to join a fast-paced team who provides solutions on environmental and engineering projects. Your role could include involvement through all stages of a project's life cycle while working closely with project and technical managers. This is an excellent opportunity to collaborate with professional experts within a leading global consulting company to meet our client's objectives and solve their challenges. For this immediate need, you will work closely with WSP's onsite construction manager.

Your Impact

• Full time position working 7:00 a.m.to 3:30 pm Monday through Friday, with flexibility to work overtime, if required, to meet internal or client deadlines

• Field office receptionist greeting staff and hosting guests while performing other job duties simultaneously

• Plan, coordinate, and be responsible for office functions and/or meetings (for example, office supplies, coffee, catered breakfast/lunch)

• Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning

• Assist project team members with electronic filing on SharePoint sites

• Assist with distribution of incoming mail and shipments delivered to the field office

• Assist with review and processing vendor invoices; become proficient with internal A/P process, routing and tracking invoices for payment

• Other office duties as assigned

Who You Are

Required Qualifications

• High School diploma (or equivalent)

• Strong verbal, written, and interpersonal skills

• Highly organized and attention to detail

• Outgoing, friendly personality with ability to work both independently and collaboratively

• Project a professional company image through personal interactions

• Proficiency in Microsoft Office 365 Suite (Word, Excel, PowerPoint, Outlook, and and SharePoint), Adobe software,

• Proficiency with vendor software/ systems such as Fedex, UPS, Grainger

• Ability and willingness to learn technical and business vocabulary

• Ability to operate and maintain common office equipment (photocopying, computer monitors, WIFI)

• Ability to multi-task and manage multiple priorities for individuals and teams within the field office

• Secretarial or business experience in a professional office setting (preferably at an engineering, construction, or architectural firm) preferred but not required