Project Coordinator

Job Summary:

This position will support multiple projects in the Clean Energy Community Initiative (CECI), which is part of the Grainger Institute for Engineering at UW-Madison. CECI focuses on advancing Wisconsin's clean energy transition by identifying community values and building a multi-sector network that includes industry, entrepreneurship, policy, research, and community. The goal is to position the state to secure diverse funding and develop a sustainable, evolving clean energy ecosystem while working directly with communities to meet their unique needs.

This position will develop and execute detailed project plans, ensuring tasks are completed efficiently and on schedule. This person will track progress, resolve issues, and provide regular updates to the project manager, ensuring smooth project flow and successful outcomes.

Responsibilities:

Plans, analyzes, manages, coordinates, and tracks projects and quality improvement efforts for processes, procedures, and systems. Provides management consulting to improve organizational results.

• 40% Develops, schedules, coordinates, and prioritizes project work plans in accordance with specifications and resource limitations
• 30% Develops, enhances, and maintains operational standards and systems to support project teams
• 20% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions
• 5% Establishes, monitors, coordinates, and controls project budgets versus actual expenditures and budget reporting
• 5% Serves as the initial point of contact for the project(s), serves on committees, and attends meetings representing the interests of the project(s)

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred

Bachelor's Degree

STEM (Science, Technology, Engineering, and Math), business, or a related field preferred.

Qualifications:

Required Qualifications:

1 year project coordination experience or a conferred degree/certification in project management.

1 year experience with Microsoft or Google suite applications.

Preferred Qualifications:

At least one year working in higher education or non-profit setting.

Experience coordinating several long-term projects simultaneously.

Excellent organizational skills with a high attention to detail.

Excellent communication skills, particularly in situations with multiple stakeholders.

Experience in the clean energy, energy transition, or environmental justice sector.

Work Type:

Full Time: 100%

It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $55,000 ANNUAL (12 months)

Depending on Qualifications

Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)

How to Apply:

Applicants will be asked to upload a resume and cover letter outlining relevant qualifications and experience as it pertains to the required and preferred qualifications outlined in this job posting.

Contact:

Ting-Ray Chang

tchang96@wisc.edu

608-265-7953

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Project Coordinator(AD035)

Department(s):

A19-COLLEGE OF ENGINEERING/GRAINGER INST

Employment Class:

Academic Staff-Renewable

Job Number:

305839-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.