Project Coordinator

University Of Arkansas Medical Center Little Rock , AR 72215

Posted 1 week ago

Overview

The Project Coordinator will be responsible for assisting the Division Director, Division Administrator and faculty as needed. The Project Coordinator will be the first point of contact for the office.

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving the health, health care, and well-being of Arkansans.

UAMS offers amazing benefits and perks:

  • Health: Medical, Dental and Vision plans available for staff and family

  • Holiday, Vacation and Sick Leave

  • Education discount for staff and dependents (undergraduate only)

  • Retirement: Up to 10% matched contribution from UAMS

  • Basic Life Insurance up to $50,000

  • Career Training and Educational Opportunities

  • Merchant Discounts

  • Concierge prescription delivery on the main campus when using UAMS pharmacy

Salary is based on experience

Responsibilities

  • Assist the Division Director in planning meetings, keeping calendar up to date, preparing letters, documents, editing grants, manuscripts, and lectures slides etc.

  • Preparing documentation for the annual faculty review process.

  • Assist division faculty at UAMS and CAVHS in coordinating weekly, monthly and annual meetings.

  • Conduct research as needed for publications and their citations using PubMed and other relevant data sites, as well as submitting publications from the Division Director and other Division faculty to PubMed Central.

  • Creates and updates (when necessary throughout the month) the monthly on-call schedule for the Division's clinical faculty, fellows, and rotating students on the consult service at both UAMS and CAVHS, distributing the schedule to both. UAMS and CAVHS on-call managers, and inputting the schedule into the UAMS OnCall system.

  • Assist the Division Director in recruiting efforts for new faculty members within the division. This includes arranging initial phone interviews, offering invitations to visit UAMS, making travel arrangements and preparing detailed itineraries, arranging speaking engagements and organizing any details related to the visit, escorting visitors, requesting reimbursement invoices and processing requisitions in SAP, etc. This also includes working with the Divisions Fellowship Coordinator to arrange interviews between fellowship periods for candidates and the division faculty.

  • Assist the Division Administrator by maintaining leave records, appointment calendars and prioritizing incoming correspondence.

  • Assign and sign off on evaluations, proctor national boards, room bookings and other duties as needed.

  • Assists the Division Administrator in gathering or preparing information for reports, meetings and prepares minutes from meetings.

  • Responsible for ordering items such as office supplies, maintenance requests etc., as well as, request reimbursements with Division Administrator approval via requisition within SAP and Foundation providing all required forms for processing.

  • Serve as travel administrator assisting with the travel needs of faculty or annual conferences. Meeting all deadlines set forth by the Dean of the COM.

  • Serve as administrative support on special projects and perform other duties as assigned.

  • The incumbent organizes the Division's periodic lectures. This includes inviting and arranging travel for the speaker, arranging lecture location, AV support, etc.; planning itineraries, announcing the lecture location, emails, and posting flyers, ordering and serving lunch for lecture attendees, and submitting CME reports.

  • Maintain CME accreditation through the UAMS Continuing Education office as well as requesting payment invoices and honorarium payments in SAP.

  • May perform other duties as assigned.

Qualifications

Bachelor's degree in Business Administration or related field plus 3 years of administrative experience OR High School diploma/GED plus 7 years of administrative experience required.

Knowledge, Skills & Abilities:

  • Must be able to type 55-70 wpm

  • Advanced Microsoft Office experience is essential especially in PowerPoint and Excel.

UAMS is an Affirmative Action and Equal Opportunity Employer of individuals with disabilities and protected veterans and is committed to excellence.

Physical RequirementsStand: OccasionallySit: FrequentlyWalk: OccasionallyBend, crawl, crouch, kneel, stoop, or reach overhead: OccasionallyLift, push, pull, carry weight: 11 - 25 lbs


Use hands to touch, handle, or feel: ContinuouslyTalk: FrequentlyHear: ContinuouslyTaste or smell: NeverRead, concentrate, think analytically: ContinuouslyPhysical Environment: Inside Office EnvironmentNoise Level: ModerateVisual

Requirements:
Near visual acuity

Hazards: None


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Project Coordinator

University Of Arkansas Medical Center