Project Coordinator

Tri Pointe Homes San Ramon , CA 94582

Posted 4 weeks ago

Are you interested in joining a company culture where accountability, top performance, and teamwork are valued and rewarded? A company that is dedicated to insightful design and superior craftsmanship, the company is setting a new standard in homebuilding and customer experience.

Tri Pointe Homes Bay Area is looking for an experienced, enthusiastic individual to join our talented group as a Project Coordinator.

Position Highlights: Coordinates tasks and provides professional administrative support to the Project Management department.

Position Responsibilities:

  • Phone calls, messages, email, scanning, copying, mailing

  • Assist with internal coordination and communication of important items between Project Management and internal team (land development, construction, land acquisition and sales)

  • Ensure all data and documents are organized and filed properly

  • Scan and accurately file project related documents using the company network drives per policies and procedures

  • Accurately save and file plans on the company network drives and manage the plan tracker

  • Generate contracts and track invoices and payments for third party consultants and vendors

  • Obtain, process, file and track utility contracts

  • Assure proper coding for all fees and invoices

  • Complete applications for building permits, school fees, impact fees, and all fees related to project approvals and DRE

  • Assist Project Manager with coordinating submittal packages to governmental agencies

  • Understand and track when fees are due update fee budgets

  • Process additional permits as necessary for pre-plotted options

  • Assist Project Manager with updating the project schedule, and coordinating and tracking BRE reports in Jobs-in-Progress

  • Update and distribute the Jobs-in-Progress

  • Distribute and/or printout reports, including Sales Reports, Market Data, Bond Reports and Ryness Reports

  • Receive and distribute construction plans and documents to external and internal teams

  • Understand each city's administrative requirements for processing plans, plots, permits, fees, etc.

  • Distribute construction start memos

  • Prepare master sequence sheets using approved plot plans

  • Compile books, notes and materials related to projects, lender, frame walk, CFD, project tours, corporate presentations, etc.

  • Assist Project Manager in filing any corporate presentations and business plan

  • Assist Project Manager with DRE, HOA and CC&R administration for each project

  • Participate on HOA boards with management oversight

  • Assist Project Manager with HOA common area turn over process and documents

  • Update and distribute plan tracker, plot plans, addenda and disclaimers

  • Assist Project Manager with updating Market Charts and preparing Pricing Memos

  • Set-up new communities in JD Edwards Enterprise One (E-1)

  • Other duties as assigned

Position Qualifications:

  • High School Diploma/GED required

  • A Minimum of 2 years of previous administration experience related to homebuilding preferred

  • Strong organization skills, attention to detail.

  • Excellent interpersonal and communication skills. Requires the ability to communicate effectively (written and verbal) with internal team members and external parties.

  • Ability to multi-task and be self-directed in a fast-paced environment.

  • Not afraid to ask for help when needed, but also ready take the ball and run with opportunity.

  • Good team player, enthusiastic, with a positive "can-do" attitude.

  • A problem solver with strong analytical skills.

  • Requires intermediate to advanced computer skills in Microsoft Office (Word, Excel, PowerPoint and Outlook) and Adobe Acrobat.

  • Experience in Oracle JD Edwards Enterprise One (E-1) accounting system an asset.

  • Valid unrestricted Driver's License; vehicle insurance.

At Tri Pointe Homes, we are intentional about fostering an environment where you, and all individuals, are encouraged to be their authentic selves. We embrace individuality and strive to be consciously inclusive of different backgrounds, experiences, and perspectives in every aspect of our business. We believe our company's strength relies on the diversity of the team and the unique, innovative ideas everyone contributes.

We are an Equal Opportunity Employer, which means we make employment decisions based on merit and qualifications and are committed to providing equal opportunities for all applicants and employees without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, sexual orientation, gender identity or expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state or local laws.

We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to apply for an open position or to participate in an interview, please let us know.

This position is located at 2700 Camino Ramon, Suite 130, San Ramon, CA. View the Google Map in full screen.

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Project Coordinator

Tri Pointe Homes