Project Coordinator

PROJECT COORDINATOR

Position Reports To:

Sr. Project Manager

FLSA Classification:

Non-Exempt

Work Classification:

Regular Full-Time

None

Group Classification:

Days/Hours:

Administrative

M-F 8:00 am - 5:00 pm

PRIMARY OBJECTIVE: The Project Coordinator provides effective support to the staff of the Projects Team through maintenance of a well-organized flow of all documents necessary to successfully initiate, run and closeout projects.

PRIMARY RESPONSIBILITIES AND DUTIES:

Responsible for entering all project specific information/processing all project specific documents in Foundation Software (FS)

Request Prelien and Owner Certificate of Insurance (COI) at job start

Manage RFI and Submittal processes to facilitate the timely exchange of information between architect and contractor, including updating logs

Process and track all documents specific to assigned projects, i.e.; AIA Documents, Work Orders, Owner and Subcontractor Change Orders

Review subcontractor billings and prepare monthly Owner Pay Requests

Attend project OAC meetings; prepare and distribute meeting agendas and minutes

Participate in punch walks as requested; prepare and issue punch lists

Coordinate with team on timely preparation and completion of comprehensive closeout package

Update "Leads" tracker and estimates folder weekly, as assigned

Front Desk Backup as needed

GOALS TO MEASURE PERFORMANCE:

Integrate Core Values: Respect, Teamwork, Safety

Demonstrate ability to build active team participation, team trust and strengthen positive interactions

Establish a productive workflow with excellent follow through

Accuracy and attention to detail

Improve professional growth and industry knowledge

Learn new software applications with minimal disruption to productivity

Establish specific measurable, attainable performance goals and hold others accountable for achieving them

EDUCATION, SKILLS AND EXPERIENCE:

A high school diploma is required

Successfully pass a back ground check

Possesses a minimum of three (3) years commercial construction-oriented Project Coordination experience

EDUCATION, SKILLS AND EXPERIENCE, continued:

Strong verbal and written communication skills

Strong interpersonal skills are required in order to establish and maintain effective relationships with teammates/vendors/subcontractors and owners

Financial Management familiarity

Understanding of contract documents and specifications

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice as the needs of the team or company change.