Project Coordinator

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Description

A few things about us...

Welcome to our company! We are the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with competitive pay, flexible schedules, and great benefits (medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k.). Come join us and be a part of something amazing!?

Requirements

So now that you know about us, here's the job…

At Diverzify, our Project Coordinators are at the center of our client projects and are responsible for working closely with our Project Managers to coordinate and prepare comprehensive contract flooring project plans from their inception to completion which includes creating action plans, coordinating/ scheduling resources, managing timeframes, managing budgets, coordinating tasks, risk management, administrative duties, like maintaining project documentation and handling financial queries. You will perform various duties and have excellent time management and communication skills, as you'll collaborate with clients and internal teams to deliver results and ensure that the project meets Diverzify's quality standards, that the project maintains the projected profit levels, and that the customer is completely satisfied.

Job Description:

• Manage the flow of paperwork for the Account Manager's or Account Executive's Projects

• Identify contracts/PO's/change orders on projects and verify changes for accuracy.

• Build customer relations by returning documents in a timely manner.

• Create routing sheets to track the flow of paperwork in the office.

• Communicate with mills and other distributors to determine the availability of products.

• Place material purchase orders and track them until delivery.

• Respond with urgency and flexibility to meet frequently changing project schedules.

• Perform consistent, timely follow-ups with suppliers, tracking as many as thirty separate shipments of items depending on the complexity of the job.

• Make freight arrangements for product shipments in the most expeditious and cost-effective manner.

• Distribute Salesperson billing summary sheets bi-monthly for necessary billing to customers for work completed.

• Maintain required documentation in job folders and on the computer system to support the projects. Assemble all information related to the projects.

• Prepare AIA-type billing monthly and maintain job folders for payment verifications and final invoicing.

• Review for extras and change orders needed, determine necessary documents for billing and verify for accuracy.

• Submit to Credit Manager for signatures and forward to the client prior to drawing date per contracts.

• Complete accurate billing in the system to match payment applications sent.

• Follow up with the client to verify all documentation received meets approval for payment.

• Prepare necessary project close-outs at the end of projects.

Job Requirements:

• Proven work experience in a Construction Administration role as a Project Coordinator

• Experience in project management, from conception to delivery

• An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans.

• Strong working knowledge of Microsoft Project and Microsoft Planner

Preferred Qualifications:

• BSc in Business Administration or related field

• Coordinator or similar role with general contractors' group

• Familiarity with risk management and quality assurance control

• Hands-on experience with project management tools

• PMP / PRINCE2 certification

Join a growing team. We value innovative minds, independence, and flexibility.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.