Project Coordinator

The Project Coordinator will report to the Management team of Contract Services. The Project Coordinator will assist in the proper administration of the Authority's Construction Procurement Process (prequalification, advertisement through Bidding) and Contract Administration (contract award through closeout). In addition, the Project Coordinator will assist in updating MBTA-related policies and procedures based on Federal Transit Administration (FTA) Regulations and Best Practices as well as State Procurement Laws.

• Assist in the delivery of Capital Support Services in accordance with the following MBTA policies and procedures as stipulated in the Project Manager's Manual; Project Controls Manual; Quality Assurance Manual; Resident Engineer's Manual; Contract Services Policies and Procedures; MBTA Directives published on the MBTA Web Page or provided directly by the Authority.

• Assist the MBTA's Capital Support Services in the following, but not limited to prequalification process, outreach, advertisement, bidding, and award process of Capital Programs construction contracts and other activities associated with the construction procurement process.

• Assist in activities associated with Delivery Methods such as Design Bid Build, Design Build and CM-at Risk.

• Assist in the processing of contractor payment invoices.

• Organize and maintain effective means to interpret, present and communicate Capital Support function information at internal and external meetings with Capital Program stakeholders.

• Organize and prioritize workload, assist Project Manager(s) and Capital Support Senior Project Coordinators in identifying project needs/requirements.

• Coordinate Capital Support functions and tasks project tasks with other Departments, including the Office of the Chief Engineer and Capital Finance and Accounting Department

• Prepare Capital Support Department related correspondence, reports, charts, and presentations utilizing Microsoft Word, Excel, Database and PowerPoint.

• Follow up on actions required for task completion while seeking guidance, as necessary.

• Respond to each inquiry, whether from a customer, vendor, or co-worker in a professional and courteous manner

• Available to work all shifts and locations as assigned or directed.

• Perform all other duties and projects that may be assigned.

Additional responsibilities may include a focus on one or more departments or locations. See applicable addendum for department or location-specific functions. 

• A Bachelor's Degree from an accredited institution.

• Three (3) years of experience in project administration or coordination duties.

• Proficiency with Microsoft Word, Excel, Database and PowerPoint.

• Effective professional written and communication skills.

• Excellent organizational, analytical, confidentiality, multi-tasking, time management and interpersonal skills.

• Work Independently in addressing task in a time sensitive environment.

• The ability to effectively communicate with customers, employees, and vendors. Excellent customer service skills.

• The ability to work effectively with a diverse workforce.

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement.

• An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement. 

• A master's degree in a related subject substitute for two (2) years of general experience. 

• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.

Preferred Experience and Skills

• A Bachelor's Degree in Engineering, Construction Management, Architecture or Business Administration from an accredited institution.

• Experience providing project support in a transit and/or design or construction environment.