Project Coordinator

Project Coordinator

LOCATION: Westminster / Maryland (US-MD), United States | BRAND: Knorr Brake Company | REQUISITION ID: 6120 | JOB GRADE:13 | ON-SITE/REMOTE: Hybrid

Knorr Brake Company is the innovative leader in the manufacture and supply of braking systems, passenger doors and climate-control equipment for all types of Mass Transit customers such as: METRO, Light Rail Vehicles, High-Speed Trains, Commuter Rail and Monorail Vehicles for the North America market. We're part of the Knorr-Bremse Group, the global leader in braking technologies. As part of our team, you'll collaborate with a world of talented and dedicated colleagues whose sense of purpose complements your own. You'll find rewarding opportunities, diverse experiences, partnerships, and an unwavering commitment to ethics and integrity. Innovation is part of our DNA. Achievement drives our culture. Learn more today at www.KnorrBrake.com!

JOB DESCRIPTION:

Project Coordinator

The Project Coordinator is a highly visible role responsible for providing coordination internal and external activities in support of the Project Manager(s) on specific OEM projects assigned. This includes coordination of customer purchase orders, schedule, deliveries, contract data and documentation deliverables and other activities related to aiding the customer and the projects assigned.

The Project Coordinator, as assigned by their manager, will execute special tasks or activities to support project activities or deliverables. The Project Coordinator can directly take over the administration of minor projects which do not require any design or development work and are generally involving the supply of existing standard components worth total contract sales value lower than $1,000,000.00.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions.

• Managing internal and external activities supporting the submittal of drawings/

documents and CDRLs during the life of the project, including maintenance of the eActions and Project Deliverables databases.

• Responsible for providing necessary information via communication with the customer relating to deliverable documentation, invoicing,

• Reviewing, updating and coordinating open product deliveries, including responses to customer Open Order Reports.

• Reviewing and investigating delivery confirmation/tracking/POD of deliveries to resolve discrepancies or past due invoice issues.

• Assisting Project Manager in the initial setup and planning for new projects - Project

Deliverables Tracker, eActions (including creation & follow up), delivery schedule, etc.

• Assisting in the planning and preparation of Project Reviews and project team meetings.

• Coordinating and collecting signatures on PMO driven processes including Change Orders, FMIs, & credits/rebills.

• Responsible for setting up and managing the Project Consignment material list including coordination internally/externally as required.

• Keeping accurate records of ERP sales order records, CDRLs, correspondence (including

correspondence logs/database), document/drawing approval status.

• Coordinating projects to ensure the customer PO is acknowledged and the sales logistics is informed to input the demand planning to SAP.

• Coordinating the ordering of contract spares and RMA pricing for specific projects.

• Assisting in administrative tasks as requested.

• Must be able to comply with quality, product safety, and HSE rules and regulations. Be energy

Capabilities

• Analytical thinking, creativity, and innovation

• Effectively deal with information and tasks by structuring them in a coordinated, methodical manner.

• Entrepreneurship & Decision Making

• Considers information from different sources.

• Managing & Improving Processes

• Take action to improve processes by identifying synergies and increasing efficiency.

• Plan, prioritize, organize and execute work and processes.

• Customer Orientation

• Communicate with customers appropriately in order to initiate or maintain relationships.

• Demonstrate strong service orientation to both internal and external customers.

Communication Skills

• Effective communication, both oral and written and active listening skills.

• Ensure that relevant information is communicated to the right people by using appropriate communication tools in a timely manner.

• Make effective use of informal processes, acting diplomatically.

Teamwork

• Work constructively with others and support them in achieving mutual objectives.

• Assist in resolving team problems and deal with conflict in a constructive manner.

Adaptability & Flexibility

• Quickly understand and adapt to new situations and work successfully in a complex environment as well as under periodic pressure.

• Show a positive attitude towards changing circumstances and accept new ideas and ways of working.

• Demonstrated interpersonal & Intercultural sensitivity.

• Understand how cultural and language issues may manifest in the workplace and overcome them constructively.

• Communicate with others in a respectful manner, show interest in their needs and demonstrate understanding and can adjust to their audience accordingly.

• Demonstrated self-development & reflection on one's own performance.

• Actively work on improving own skills and knowledge.

Education:

• High School diploma/GED required. Bachelor's degree preferred. 4 additional years of project coordinator-related experience in lieu of a degree.

Technical Capabilities:

• Computer Literacy: Knowledge and practical understanding of MS Office Suite (WORD, PowerPoint, Outlook and especially Excel). MS Project helpful not required.

• Experience with ERP systems highly desirable as well as order entry systems.

• Must be able to work well in a team environment both internally and externally.

• Strong problem solving and trouble-shooting abilities.

• Must have a strong desire to succeed with high expectations, both of themselves and others.

• Must work as a team member with others in the company to meet the company's objectives.

• Must be able to write clear letters/documents/eMails to internal and external customers

• Manage multiple and conflicting priorities.

• Some travel may be required for face-to-face interaction with customers

• Essential to effectively communicate with all interested parties at multiple levels

• Must be a self-starter and work well unsupervised.

What does Knorr Brake Company have to offer you?

• Competitive Health Benefits, including Medical, Prescription, Dental, Vision and Virtual visits

• Company-paid Basic Life and Accidental Death & Dismemberment Insurance

• Company-paid Short-Term Disability Coverage

• Voluntary life, Disability and other Supplemental coverages

• Identity Theft and Legal Protection benefits

• Health and Dependent Care Flexible Spending Accounts

• Health Savings Accounts

• Generous 401(k) plan

• Tuition Reimbursement

• Free corporate passes to the Baltimore Zoo and Aquarium

• Free gym membership

• Additional discounts include cellular, auto, theme park & attraction tickets, local restaurants, bank partnerships, etc.

• Generous Paid Time Off

• Paid "KBC Cares" Volunteer Time Off

• 12 company-paid holidays (includes full week between Christmas and New Year's)

• Monthly employee welfare events and corporate outreach (Crab Feast, Take Your Daughters and Sons to Work Day, Chili Cook-Off, etc.)

Knorr Brake Company LLC is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

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Nearest Major Market: Baltimore