Project Coordinator, Information Technology, Full-Time, Days

ABOUT MARINHEALTH

Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare's most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.

What We Offer

MarinHealth offers a comprehensive suite of employee benefits that support your health, wellness, and financial security. Our robust Wellness@Work program includes onsite health & fitness classes, discounts, and promotes a healthier lifestyle for employees. We also provide a 403(b) contribution plan and company-funded retirement plan, life insurance, vacation, holiday, and sick leave. These benefits, along with our highly competitive compensation package, make MarinHealth one of the best places to work in the Bay Area. Join us and find your next career at MarinHealth.

External hires are subject to a background check and pre-employment medical screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal, state, and local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.

JOB SUMMARY:

The IT Project Coordinator under the general direction of the PMO Director is responsible for developing, closing and managing all aspects of his/her assigned projects. The incumbent works closely with IT Project Managers to integrate user needs, collaborates with technical specialists, makes assessments and implements project plans. Scope of the role includes working with a project team that may include physicians, clinic staff, project managers and other staff. The incumbent manages smaller IT projects, upgrades, and components of larger projects and assists with training, testing, and activation and post activation activities. The IT Project Coordinator may also provide personnel oversight of a cross functional project team composed of IT, business operations and vendor staff.

JOB SPECIFICATIONS:

EDUCATION

A Bachelor's degree (preferred) in the areas of Nursing, Business Administration, Information Systems, Organizational Development or Management Engineering preferred.

EXPERIENCE

Minimum of 2 years experience in Information Technology or 4 years Operations experience in a health care environment required.

PREREQUISITE SKILLS

• Ability to work both independently and in small teams assuming leadership role and delegate particularly in teams where candidate has no direct supervisory responsibility.

• Ability to work under pressure

• Ability to communicate technology to non-technology staff

• Knowledge of time management and the ability to prioritize / reprioritize projects.

• Possess strong communication, public speaking and negotiation skills expressing ideas clearly and persuasively in both verbal and written format

• Possess strong logical, analytical and critical thinking skills

• Possesses strong PC Skills, All Microsoft desk top application software especially Microsoft Project.

• Excellent meeting facilitator skills

• Must demonstrate strong customer relation skills

• Lean Six Sigma Certification a plus

LICENSE/REGISTRATION/CERTIFICATION:

• Valid California Driver's License, Class C, required.

• Certification from the Project Management Institute (CAPM or PMP) desirable.

DUTIES AND RESPONSIBILITIES:

ESSENTIAL (not modifiable)

• Working jointly with Project Managers and IT Staff, identifies scope of project and project deliverables, define issues and risks within the project, identify key staff involved in and impacted by the project, and identify internal and external customers

• Develops memos, letters, and/or flyers to communicate the progress of all the projects

• Assures smooth turnover of projects both at the initiation as well as the conclusion to users.

• Collaborates with User Groups to maintain an ongoing understanding of business issues and needs.

• Coordinates with and direct third party vendors.

• Facilitate communication between project team members on deliverables.

• Working with PMO Director, and Project Managers, monitors project schedule and budget; facilitates discussions on the assessment, documentation, and recommendations on business process flow to achieve project objectives.

• Works with users to identify and assess organizational strategies and systems/applications that meet operational needs

SECONDARY (modifiable)

• Maintains PMI credentials and provides Project Management education and resources to the hospital

• Other duties as assigned

At MarinHealth, our top priority is the well-being of our employees, patients, and community. As such, we require all employees to receive necessary immunizations, including the measles, mumps, varicella, and seasonal flu vaccinations as a condition of employment and annually thereafter. Additionally, the continued recommendation to obtain a COVID + booster vaccination status. We understand that some individuals may require medical or religious exemptions from these requirements, but we remain committed to prioritizing the health and safety of all. Thank you for helping us in our efforts to maintain a healthy and safe environment for all.

The compensation for this role listed on this posting is in compliance with applicable law. The selected candidate's compensation will be determined based on the individual's skills, experience, internal/market equity factors, and qualifications. This posted minimum and maximum range represents the minimum and maximum of what we reasonably expect to compensate for the position. Furthermore, all compensation decisions are ultimately determined in accordance with our compensation philosophy. Compensation for positions covered by collective bargaining agreements are governed by the agreements in the aforementioned document.

#LI-EB1